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Open State Governments & UT NPROCURE

Government Tender for Emergency Pump Set Installation & Maintenance in Rajkot

Bid Publish Date

29-Jan-2026, 7:00 pm

Bid End Date

12-Feb-2026, 6:00 pm

Value

₹39,28,656

Location

RAJKOT , GUJARAT

Progress

Issue29-Jan-2026, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

195  Days

Currency Type

Single

This government tender offers a unique opportunity for qualified contractors to participate in the installation, operation, and maintenance of HMSM Pump Sets at Ghodadhroi HW under the MMJ RWSS project in Rajkot, Gujarat. The project involves emergency installation, comprehensive operation & maintenance for 5 months, security, and dismantling work, aimed at enhancing water supply infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, certifications, and manufacturer authorizations, and submit all required documents via the official e-procurement portal. The tender process includes detailed technical and financial evaluations, with a deadline of 12th February 2026. Successful bidders will contribute to improving water access and infrastructure resilience in the region, supported by detailed technical specifications and linked documents. This is an excellent opportunity for construction, electrical, and water supply companies seeking government contracts in Gujarat.

Scope Of Work

The scope of work includes:

  • Supply and installation of HMSM Pump Sets with all electro-mechanical accessories.
  • Complete dismantling of existing machinery as required.
  • Conducting comprehensive operation and maintenance for 5 months post-installation.
  • Providing security arrangements during the contract period.
  • Ensuring genuine spare parts and technical support from authorized pump manufacturers.

The process involves:

  1. Site assessment and preparation.
  2. Delivery of pump sets and accessories.
  3. Installation as per technical specifications.
  4. Testing and commissioning.
  5. Operation & Maintenance for 5 months.
  6. Dismantling and site restoration post-contract.

Bidder must ensure compliance with all technical standards and safety regulations, and submit detailed plans for each phase as per tender documents.

Technical Specifications

Technical specifications include:

Parameter Details
Pump Type HMSM Pump Sets with electro-mechanical accessories
Power Supply 3-phase, 415V, 50Hz
Capacity As per detailed technical datasheets (see linked documents)
Material High-grade corrosion-resistant materials
Control Panel Fully automated with remote monitoring capabilities

Sequential procedures:

  1. Review technical datasheets.
  2. Prepare installation plan.
  3. Deliver equipment to site.
  4. Install and connect pumps.
  5. Conduct testing and commissioning.
  6. Hand over operational documentation.

All technical parameters must conform to the specifications outlined in the tender documents and linked PDFs.

Financial Requirements

The estimated contract value is Rs. 39,28,656. Bidders should submit their financial proposals in the Price Bid form, which must include:

Cost Component Amount (INR)
Pump Sets Rs. X
Accessories Rs. Y
Installation & Dismantling Rs. Z
Operation & Maintenance (5 months) Rs. A
Miscellaneous Rs. B

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • Remaining 20% after completion of 5 months O&M.

All payments are subject to submission of valid invoices and compliance with contractual conditions.

Documents 13

1.0 General Terms Condition. Ghodadhroi.pdf

TENDER_DOCUMENT

2.0 Technical Specifications Ghodadhroi.pdf

TENDER_DOCUMENT

2.2 Data sheets.pdf

TENDER_DOCUMENT

3.0 Volume- III Specifications O AND M. final.pdf

TENDER_DOCUMENT

4.0 Volume -I V Vendor List Ghodadhroi.pdf

TENDER_DOCUMENT

05.0_Volume - V Price Bid.pdf

TENDER_DOCUMENT

6.0 Schedule -B.pdf

TENDER_DOCUMENT

7.0 Price Variation Paripatra 2023.pdf

TENDER_DOCUMENT

8.0 SD EMD GR.pdf

TENDER_DOCUMENT

9.0 BANK LIST and GR NEW.pdf

TENDER_DOCUMENT

10.0 GST GR.pdf

TENDER_DOCUMENT

11.0 DMO_2876_01-May-2025_273.pdf

TENDER_DOCUMENT

12.0 SD GR.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration.
  • ✓ Must possess Electrical Contractor’s License issued by the Electric Licensing Board Gandhinagar.
  • ✓ Must hold EPF registration.
  • ✓ Must have Electrical Contractor Registration in minimum E-1 class from State or Central Govt.
  • ✓ Must provide original manufacturer authorization or MOU for technical support, backup, and spare parts.
  • ✓ Tender fee of Rs. 1500 and EMD as specified.

Financial and technical qualifications:

Criterion Minimum Requirement
Annual Turnover Rs. 50 Lakhs in last 3 years
Experience Successfully executed at least 2 similar projects in water supply or pump installation
Certification Valid license and registration as specified

All documents must be submitted in the prescribed format and verified before the bid submission deadline.

Bidding Process

Process Timeline

1. PRI STAGE

13-02-2026 15:30

2. COMMERCIAL STAGE

13-02-2026 15:45

Required Forms

PRI

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRI STAGE

1

TENDER FEE

Required
2

EMD

Required
3

GST Registration

Required
4

Electrical contractor’s license issued by Electric Licensing Board Gandhinagar.

Required
5

Pan Card

Required
6

Affidavit on Rs.300/- stamp as per requirement

Required
7

EPF Registration

Required
8

Electrical contractor Registration issued from state / Central Govt. Dept. In minimum E-1 class Registration

Required
9

Original Pump Manufacturer s’ authorization / MOU for technical support, backup &repairing with genuine spares during entire contract period (Compulsory)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Scanned copy of FDR/BG as EMD

Required

Stage - COMMERCIAL STAGE

1

PRICE BID

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for submitting bids is 12th February 2026 at 6:00 PM. Bidders must upload all required documents before this deadline to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee receipt
  • EMD proof (FDR/BG)
  • GST Registration
  • Electrical Contractor’s License
  • PAN Card
  • Affidavit on Rs. 300 stamp
  • EPF Registration
  • Electrical Contractor Registration (minimum E-1 class)
  • Manufacturer authorization/MOU for technical support
    All documents must be uploaded via the official portal as per instructions.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (60%), experience (20%), and financial bid (20%). Minimum thresholds apply, and only technically compliant bids will be considered for price evaluation.

Can I submit a physical bid?

No, physical bids are not accepted. All submissions must be made electronically through the designated e-procurement portal, following the guidelines provided in the tender documents.

Who should I contact for clarifications?

For any queries, contact:
Name: Executive Engineer, Public Health Mechanical Division Rajkot
Phone: 9974567983
Email: [email protected]
Support is available during working hours, and detailed contact info is provided in the tender notice.