Tender Notice for EOI for empanelment of firm/agency in KAMRUP METRO, ASSAM
N/A
KAMRUP METRO, ASSAM
Posted:
8 January 2024
Closed:
23 January 2024
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Empanelment of Agencies for Organizing FAM Trips & Road Shows - Gujarat Tourism
Bid Publish Date
01-Jul-2026, 12:28 pm
Bid End Date
22-Jul-2026, 12:30 pm
Location
Progress
Issue01-Jul-2026, 12:28 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
The Gujarat Tourism Department, through Tourism Corporation of Gujarat Limited, has issued a government tender for the empanelment of agencies to organize FAM trips and Road Shows aimed at promoting Gujarat as a premier travel destination. This open tender invites experienced event management and tourism promotion agencies to participate in a transparent bidding process. The project involves planning, logistics, promotional activities, and reporting, with the goal of enhancing Gujarat's tourism profile. The tender offers a significant opportunity for agencies specializing in travel events, marketing, and promotional campaigns to collaborate with the government, ensuring high standards and effective outreach. The process includes detailed eligibility criteria, technical and financial evaluation stages, and clear deadlines, with the final contract awarded to the most competent and cost-effective agency. Interested bidders must submit their proposals via the NPROCURE platform by July 22, 2026, to be considered for this prestigious government project.
Scope Of Work
The selected agencies will be responsible for:
- Planning and organizing FAM (Familiarization) trips for travel agents, media, and tour operators to promote Gujarat tourism.
- Coordinating and executing Road Shows across targeted cities to showcase Gujarat's tourism offerings.
- Developing promotional materials and itineraries aligned with Gujarat Tourism branding.
- Managing logistics, accommodation, transportation, and on-ground arrangements for all events.
- Ensuring compliance with government guidelines and safety protocols.
Key deliverables include:
- Detailed event plans and itineraries submitted for approval.
- Timely execution of FAM trips and Road Shows.
- Post-event reports and feedback analysis.
| Specification | Details |
|---|---|
| Duration | As per tender document attached |
| Target locations | Major cities across Gujarat and neighboring states |
| Promotional materials | Brochures, banners, digital content |
| Reporting | Regular updates and final comprehensive report |
Process flow:
- Submission of Expression of Interest (EOI)
- Technical and financial bid submission
- Evaluation and shortlisting
- Contract award and project commencement
- Execution and reporting
Technical Specifications
Agencies must demonstrate technical capacity including:
| Parameter | Requirement |
|---|---|
| Event management | Proven ability to organize large-scale promotional events |
| Logistics | Adequate transportation and accommodation arrangements |
| Content creation | Ability to develop engaging promotional content |
| Technology | Use of digital platforms for outreach and reporting |
Sequential steps include:
- Submission of technical proposal
- Technical evaluation by the committee
- Shortlisting based on technical merit
- Final selection after financial evaluation
Financial Requirements
The estimated budget for this project ranges from Rs. 10 lakhs to Rs. 20 lakhs, depending on scope and scale. The financial bid must include detailed cost breakdowns covering:
| Cost Component | Details |
|---|---|
| Planning & coordination | Fixed lump sum |
| Travel & accommodation | Actuals plus markup |
| Promotional materials | As per specifications |
| Miscellaneous expenses | Contingency and administrative costs |
Payment terms are as follows:
- 30% advance upon contract signing
- 50% on completion of initial milestones
- 20% after final submission and approval of reports
All payments are subject to submission of valid invoices and reports.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
The Managing Director
Bid Opening Authority
The Managing Director
Address
TCGL Block No. 16, 4th floor, Udyog bhavan, Sector - 11, Gandhinagar – 382 011
Contact Details
Authority Records
TOURISM CORPORATION OF GUJARAT LIMITED
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Documents 1
TENDER DOCUMENT.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid digital signature certificate as per IT Act-2000.
✓ Must submit all required documents including tender fee, EMD, and technical documents.
✓ Experience in organizing promotional travel and event management for government or reputed private sector.
✓ Financial stability evidenced by relevant financial documents.
| Qualification Criteria | Details |
|---|---|
| Minimum experience | 3 years in event organization |
| Turnover | Minimum Rs. 50 lakhs annually |
| Certifications | Valid digital signature and relevant licenses |
| Past projects | At least 2 similar projects in the last 3 years |
Note: Bidders must meet all eligibility requirements to qualify for evaluation.
Bidding Process
Process Timeline
1. PRIMARY STAGE
24-07-2026 17:35
2. TECHNICAL STAGE
24-07-2026 17:40
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
Required Documents
Stage - PRIMARY STAGE
1
PLEASE ATTACH TENDER FEE, EMD AND ALL TECHNICHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - TECHNICAL STAGE
1
PLEASE ATTACH TECHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks to empanel qualified agencies for organizing FAM (Familiarization) trips and Road Shows to promote Gujarat tourism. The aim is to enhance the state's visibility as a premier travel destination through targeted promotional activities, engaging experienced event management firms with proven expertise in tourism promotion.
Who can participate in this tender?
Eligible bidders include agencies with at least 3 years of experience in event organization, proven financial stability, and valid digital signatures. They must submit all required documents, including tender fee, EMD, and technical proposals, and meet the specified eligibility criteria outlined in the tender document.
What are the key dates and deadlines for this tender?
The bid start date is July 1, 2026, with the deadline for submission on July 22, 2026, at 6:00 PM. Evaluation will occur on July 24, 2026, followed by the announcement of successful bidders. Bidders must ensure timely submission to qualify for evaluation and contract award.
What technical and financial criteria are used for evaluation?
Evaluation is based on technical competence (50%), past experience (20%), financial stability (15%), and price competitiveness (15%). Bidders must achieve a minimum of 60% in technical evaluation. The final selection prioritizes agencies demonstrating expertise, cost-effectiveness, and compliance with government standards.
How can I obtain the tender documents and support?
Tender documents are available for download from the NPROCURE portal. For support, contact (n)Code Solutions at +91-79-40007517 or via email at [email protected]. A vendor training session is scheduled every Saturday at Ahmedabad to assist bidders in understanding the process and technical requirements.
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Documents 1
TENDER DOCUMENT.pdf
TENDER_DOCUMENT