Government Tender for Printing of Energy Bills on A4 Size 75 GSM Paper - Gujarat
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Buy
Completion Period
12 Months
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for printing firms to collaborate with Madhya Gujarat Vij Company Limited (MGVCL) in Gujarat. The project involves printing energy bills on A4 size, 75 GSM white paper, ensuring high-quality, two-sided, four-color printing with clear QR codes, consumer details, and meter data. The tender emphasizes technical excellence, timely delivery, and compliance with government standards. Bidders must demonstrate experience in large-scale printing, possess ISO certification, and meet financial stability criteria. The project duration is 12 months, with a detailed evaluation process focusing on quality, experience, and cost-effectiveness. Successful bidders will secure a government contract in the power and utility sector, contributing to improved customer communication and billing accuracy. The tender process includes strict deadlines, comprehensive documentation, and transparent evaluation, making it an ideal opportunity for established printing companies seeking government procurement contracts.
Scope Of Work
The selected vendor will be responsible for:
- Printing energy bills on A4 size, 75 GSM blank white paper provided by the agency.
- Ensuring clear readability of QR codes, consumer details, and meter data.
- Printing two-sided, four-color bills as per specifications.
- Complying with the detailed technical specifications outlined in the tender documents.
- Delivering printed bills within the stipulated timeline.
The process includes:
- Receiving the digital bill data from MGVCL.
- Printing the bills on supplied paper.
- Quality checking for print clarity, color accuracy, and barcode readability.
- Packaging and delivering the bills to designated locations.
- Maintaining records of batch-wise printing and delivery.
The vendor must ensure adherence to all technical and quality standards, including ISO certification and compliance with government norms. The scope also covers post-delivery support and possible reprints if quality issues are identified.
Technical Specifications
The vendor must ensure:
| Parameter | Specification |
|---|---|
| Paper | A4 size, 75 GSM, white, blank |
| Print Quality | High-resolution, clear barcode and QR code readability |
| Color Printing | Four-color process, double-sided |
| Delivery Timeline | Within 12 months from contract signing |
| Certification | ISO 9001, BIS license (if applicable) |
| Equipment | Calibrated testing and printing machinery |
The process involves:
- Receiving digital bill data.
- Printing on supplied paper.
- Conducting quality assurance checks.
- Packaging and timely delivery.
- Maintaining records for audit purposes.
Financial Requirements
The estimated budget for this project ranges from ₹X lakh to ₹Y lakh, inclusive of all printing, quality control, and delivery costs. The payment schedule is as follows:
- 30% advance upon contract signing.
- 50% post successful delivery of bills.
- 20% after final acceptance and audit.
Bidders must submit a detailed cost breakdown, including unit costs, transportation, and incidental expenses. The tender fee of ₹8850 is non-refundable and must be paid as proof of eligibility. The EMD amount will be specified in the tender documents and must be submitted along with the bid.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
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Documents 8
2. Scope of work TN-6269.pdf
TENDER_DOCUMENT
3. Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
4. Purchase_Agreement (1).pdf
TENDER_DOCUMENT
5. Annexure 1. Sample of bill Cy-8 Bill.pdf
TENDER_DOCUMENT
6. annexure 2. Working for Cy-8 bill printing tender.pdf
TENDER_DOCUMENT
7. Annexure 3. MGVCL office addresses.pdf
TENDER_DOCUMENT
Online TN for Printing of Energy Bill of Smart Meter Consumers (2).pdf
TENDER_DOCUMENT
Corrigendum-1 TN- 6269 due date extention.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN.
- ✓ Proven experience in large-scale printing of utility bills or similar documents.
- ✓ Must possess ISO certification and relevant quality assurance standards.
- ✓ Demonstrated capacity to handle a minimum monthly volume of bills.
- ✓ Financial stability evidenced by audited financial statements of the last three years.
- ✓ Must provide technical infrastructure, including calibrated testing equipment and manufacturing facilities.
- ✓ Submit all required documents, including tender fee receipt, EMD proof, registration certificates, and technical certificates.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover (last 3 years) | ₹X crore (specify amount) |
| Manufacturing capacity | At least Y million bills per month |
| ISO Certification | ISO 9001 or equivalent |
| Experience | Minimum Z years in printing services |
| Financial stability | Audited financial statements for last 3 years |
Note: All documents must be notarized and submitted as per tender guidelines.
Bidding Process
Process Timeline
10-06-2026 11:00
10-06-2026 11:05
19-06-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
List of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm
RequiredList of Testing Facility
List of testing equipments (must have been calibrated up dated) for tender item/s.
List of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this government tender?
The scope involves printing energy bills on A4 size, 75 GSM white paper, with clear readability of QR codes, consumer details, and meter data. The process includes printing two-sided, four-color bills, quality assurance, packaging, and timely delivery over a 12-month period. The vendor must adhere to technical specifications, maintain records, and ensure compliance with government standards.
What are the eligibility criteria for bidders?
Bidders must have valid GST and PAN, proven experience in large-scale printing, ISO certification, and financial stability demonstrated through audited statements. They should also possess the necessary infrastructure, including calibrated testing equipment, and submit all required documents such as tender fee receipts, EMD proof, registration certificates, and technical certifications.
How can I participate in the bidding process?
Download the tender documents, pay the tender fee of ₹8850, and submit the EMD before the deadline. Prepare all technical and financial documents as per guidelines, then submit your bid online before 02-06-2026 16:00. Attend the technical evaluation on 03-06-2026 and await further instructions for the price bid opening scheduled on 15-06-2026.
What are the key evaluation criteria?
Bids are evaluated based on technical competence (50%), price competitiveness (30%), and experience & past performance (20%). Minimum qualifying marks are 60% in technical evaluation. The highest-scoring bid, considering quality and cost, will be awarded the contract.
What is the estimated value of this tender?
The estimated project value ranges from ₹X lakh to ₹Y lakh. The detailed cost breakdown includes printing, quality assurance, delivery, and incidental expenses. Payment terms specify 30% advance, 50% after delivery, and 20% post-acceptance, ensuring transparency and timely payments.
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Documents 8
2. Scope of work TN-6269.pdf
TENDER_DOCUMENT
3. Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
4. Purchase_Agreement (1).pdf
TENDER_DOCUMENT
5. Annexure 1. Sample of bill Cy-8 Bill.pdf
TENDER_DOCUMENT
6. annexure 2. Working for Cy-8 bill printing tender.pdf
TENDER_DOCUMENT
7. Annexure 3. MGVCL office addresses.pdf
TENDER_DOCUMENT
Online TN for Printing of Energy Bill of Smart Meter Consumers (2).pdf
TENDER_DOCUMENT
Corrigendum-1 TN- 6269 due date extention.pdf
TENDER_DOCUMENT