Government Tender for Annual Energy Bill Printing Work at Limbd Division, Gujarat
Bid Publish Date
28-Sep-2026, 1:00 pm
Bid End Date
17-Oct-2026, 12:30 pm
Value
₹10,00,000
Location
Progress
This government tender offers a significant opportunity for experienced printing service providers to secure a contract for annual energy bill printing at Limbd Division, Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), this project aims to ensure efficient, high-quality printing and distribution of energy bills across multiple sub-divisions. The tender process emphasizes transparency, compliance, and technical excellence, with a clear evaluation framework. Bidders must meet eligibility criteria including statutory certifications, prior experience, and data security standards. The project budget is approximately INR 10,00,000 over a 2-year period, with detailed timelines and submission procedures outlined in the tender documents. This contract is ideal for companies specializing in government printing services, documentation, and energy sector support, seeking long-term government collaborations in Gujarat. Participation involves online bidding, mandatory documentation, and adherence to strict deadlines, ensuring a fair and competitive procurement process.
Scope Of Work
• Printing of annual energy bills for all sub-divisions under Limbd Division.
• Ensuring high-quality print standards and legibility.
• Timely printing and delivery of bills to designated locations.
• Maintaining confidentiality and security of billing data.
- Bidders must review the tender documents and submit their proposals before the deadline.
- The selected vendor will be responsible for procuring printing materials, printing, and distribution.
- Quality checks must be performed at each stage to ensure compliance.
- Final delivery should adhere to specified timelines to avoid penalties.
| Parameter | Specification |
|---|---|
| Quantity | As per division requirements |
| Print Quality | High-resolution, durable print |
| Paper Type | Standard energy bill paper |
| Delivery Schedule | Monthly/Quarterly as specified |
| Data Security | Confidential handling of billing data |
Technical Specifications
| Parameter | Requirement |
|---|---|
| Printing Resolution | Minimum 300 dpi |
| Paper Size | Standard A4 |
| Ink Type | Waterproof, fade-resistant |
| Machine Capacity | Capable of printing large volumes efficiently |
| Data Security | Encrypted data handling and secure storage |
The vendor must follow the technical standards specified in the tender documents, including quality assurance protocols. The printing process involves data verification, pre-press checks, printing, and final inspection. Sequential procedures include data submission, sample approval, bulk printing, and distribution. The technical setup must ensure minimal errors and high durability of printed bills.
Financial Requirements
The estimated project cost is INR 10,00,000, with a tender fee of INR 885. Payment terms will be based on milestones such as submission, quality approval, and delivery. The bidder must provide a detailed cost breakdown, including printing, materials, and logistics. Payment schedules will be aligned with project phases, ensuring timely disbursement upon successful completion of each stage. The bid must include a refundable EMD amount of INR 10,000, payable to PGVCL Division Office Limbd. All financial proposals should be submitted electronically through the designated platform, adhering to the specified format.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹885
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
28-09-2026 18:30:00
Document Download End
17-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Publishing/Printing
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Bid Opening Authority
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Address
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Contact Details
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Documents 3
FRONT SIDE.pdf
TENDER_DOCUMENT
BACK SIDE.pdf
TENDER_DOCUMENT
Tender OF BILL PRINT1.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
19-10-2026 11:00
21-10-2026 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Bill Book Print
User Defined Template-Standard
Required Documents
Stage - Preliminary Stage
TENDER FEE AND EMD PAID DETAILS
RequiredTENDER SOFT COPY WITH SIGN AND STAMP OF BIDDER
RequiredPAN CARD COPY (LINK WITH ADHAR CARD))
RequiredWORK ORDER COPY / EXPERIANCE CERTIFICATE (IF ANY)
GST Certificate (Active)
RequiredANNEXURE C (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING / BLACK LIST &THERE OF)
RequiredANNEXURE D WITH signed and stamped and notarized on Rs.300.00 Non-Judicial Stamp Paper (DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE&THERE OF)
RequiredOTHER
Contact details with Mobile number and Email Id
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid GST registration and active GST certificate.
✓ Must have prior experience in printing and distribution of energy bills or similar government documents.
✓ Should possess valid digital certificates for online bidding.
✓ Must submit all required documents including tender fee, EMD, PAN Card, and experience certificates.
✓ Should not be blacklisted or banned from government contracts.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum INR 50 lakhs in last 3 years |
| Experience | At least 2 years in printing government documents |
| Certification | Valid GST, PAN, and digital signature certificates |
| Legal Status | Legally registered entity with valid licenses |
| Compliance | Must meet all statutory and regulatory requirements |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified vendors to provide annual energy bill printing services for all sub-divisions under Limbd Division, Gujarat, ensuring accurate, high-quality, and timely printing and distribution of energy bills as part of the power distribution infrastructure.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration, experience in printing government documents, valid digital certificates, and should not be blacklisted. They must also meet financial and legal criteria outlined in the eligibility section, including prior experience and statutory compliance.
What are the key dates and deadlines for this tender?
The bid submission starts on 28-09-2026 and ends on 07-10-2026 at 18:00. The preliminary evaluation is scheduled for 08-10-2026 at 11:00, followed by the price bid opening on 09-10-2026 at 11:00. Bidders must adhere strictly to these deadlines to ensure their proposals are considered.
How can I submit my bid and what are the required documents?
Bids must be submitted electronically via the e-Procurement portal. Required documents include tender fee receipt, EMD proof, signed soft copy of the bid, PAN Card, GST certificate, undertaking affidavits, and contact details. All documents should be uploaded in the specified formats before the deadline.
What is the evaluation process for this tender?
The evaluation involves a technical assessment (40%), experience and past performance (30%), cost competitiveness (20%), and document compliance (10%). The highest scoring bidder, meeting all criteria, will be awarded the contract, ensuring transparency and fairness in selection.