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Open State Governments & UT NPROCURE

Government Tender for Energy & Electrical Safety Audit at Gandhinagar Rajbhavan

Bid Publish Date

13-Nov-2025, 3:00 pm

Bid End Date

25-Nov-2025, 4:00 pm

Value

₹2,56,944

Location

GANDHINAGAR , GUJARAT

Progress

Issue13-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

CA FIRM ELECTRICAL ACCOUNTANT FIRM SAFETY AUDIT SAFETY MANAGEMENT SAFETY CONSULTANCY SERVICE

This government tender invites qualified electrical and energy audit firms to submit bids for conducting a comprehensive Energy and Electrical Safety Audit at Gandhinagar's Rajbhavan and Minister Site. The project aims to enhance safety standards, optimize energy consumption, and ensure compliance with electrical safety regulations. Bidders must meet strict eligibility criteria, including relevant certifications, financial solvency, and experience in similar audits. The tender emphasizes transparency, technical excellence, and adherence to government procurement procedures. With an estimated value of approximately ₹2,56,944, this project offers a significant opportunity for electrical contractors and energy consultants to contribute to public infrastructure safety. The process involves detailed documentation, technical and financial evaluation, and strict deadlines, making it essential for qualified firms to prepare comprehensive bids. This tender is ideal for electrical safety service providers, energy auditors, and electrical contractors seeking government projects in Gujarat.

Scope Of Work

• Conduct a comprehensive energy and electrical safety audit at the Gandhinagar Rajbhavan and Minister Site.
• Identify energy inefficiencies, electrical hazards, and safety compliance gaps.
• Prepare detailed reports with findings, recommendations, and cost-effective solutions.
• Ensure all work complies with applicable electrical safety standards and government regulations.
• Provide a final audit report including technical data, photographs, and certification.

The process involves:

  1. Initial site inspection and data collection.
  2. Analysis of electrical systems, equipment, and safety measures.
  3. Drafting of preliminary audit findings.
  4. Presentation of recommendations for improvements.
  5. Finalization of audit report and submission.

Key deliverables include:

  • Detailed audit report
  • Safety compliance checklist
  • Energy efficiency improvement plan

Specifications for equipment and standards are detailed in the tender documents, which bidders must review thoroughly.

Technical Specifications

Parameter Requirement
Certification Valid Electrical Contractor License and Energy Auditor Certificate
Experience Minimum 3 years in electrical safety or energy audits
Audit Scope Electrical systems, safety compliance, energy efficiency
Standards As per Gujarat Electrical Safety Regulations and BEE guidelines
Report Format Detailed, including photographs, technical data, and recommendations

The audit process involves:

  • Site inspection
  • Data collection and analysis
  • Drafting preliminary report
  • Final report submission

All technical activities must comply with applicable standards and regulations.

Financial Requirements

The estimated project cost is ₹2,56,944. Bidders must submit a bid security of ₹3,000 in the form of FDR or Bank Guarantee. The tender fee is ₹600. Payment terms include:

  • 100% payment upon successful completion and acceptance of the final audit report.
  • No advance payments will be made.
  • All costs related to site inspection, data analysis, and report preparation are included in the bid.

The financial proposal should clearly specify the rate and total bid amount, adhering to the tender guidelines. The bid validity period is 120 days from the bid submission deadline.

Documents 9

Annexure A Declaration.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

Notice 14.pdf

TENDER_DOCUMENT

PQ Energy Audit RB.pdf

TENDER_DOCUMENT

SBD Energy Audit RB 2nd Attempt Vol I.pdf

TENDER_DOCUMENT

SBD Energy Audit RB 2nd Attempt Vol II.pdf

TENDER_DOCUMENT

schedule a and b.pdf

TENDER_DOCUMENT

Scope of work 1.0.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license.
  • ✓ Must possess valid Energy Auditor Certification issued by Chief Electrical Inspectorate or BEE.
  • ✓ Must have minimum 3 years of experience in conducting electrical safety or energy audits.
  • ✓ Must submit a Bank Solvency Certificate of at least 25% of the estimated project cost (₹64,236) issued in 2025.
  • ✓ Must provide GST registration and PAN details.
  • ✓ Must submit EMD of ₹3,000 in the form of FDR or Bank Guarantee, valid for at least 165 days.
  • ✓ Must have relevant experience in government projects or large-scale electrical audits.
Qualification Criteria
Experience Minimum 3 years in electrical safety/energy audits
Financial Bank Solvency Certificate of ₹64,236
Certifications Valid Electrical Contractor License, Energy Auditor Certificate
Documentation GST Registration, PAN, EMD, Declaration Letter

Note: Exemption from EMD is permissible if valid exemption certificate is provided.

Bidding Process

Process Timeline

1. Preliminary Stage

25-11-2025 16:05

2. Commercial Stage

25-11-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload Scanned copy of Tender Fee of ₹600/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

• Upload Scanned copy Bid Security/Earnest Money Deposit of ₹3,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)

Required
3

• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹64236.00) issued from Nationalized/Scheduled bank of 2025

Required
4

• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

• Upload Scanned copy of GST Registration Certificate

Required
6

• Upload scanned copy of valid Certificate of Authorized Energy Auditor issued by Chief Electrical Inspectorate of Gujarat/ Bureau of Energy Efficiency (BEE)

Required
7

• Upload Scanned copy of valid Electric contractor licence.

Required
8

• Upload Signed and Scanned copy of Scope of Work

Required
9

• Upload Scanned copy of Work Experience for Similar Kind of work (i.e. Energy Audit work)

Required
10

• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

The primary objective is to conduct a comprehensive Energy and Electrical Safety Audit at Gandhinagar's Rajbhavan and Minister Site. This aims to identify safety hazards, energy inefficiencies, and ensure compliance with applicable standards, thereby enhancing public safety and energy management.

Who is eligible to participate in this tender?

Eligible bidders must hold a valid electrical contractor license, Energy Auditor Certification from recognized authorities, and demonstrate at least 3 years of relevant experience. They must also provide financial documents such as Bank Solvency Certificates, GST registration, PAN, and EMD in the prescribed format.

What are the key submission requirements for bidders?

Bidders must submit scanned copies of:

  • Tender fee of ₹600 via Demand Draft
  • EMD of ₹3,000 via FDR or Bank Guarantee
  • Bank Solvency Certificate
  • GST Registration and PAN
  • Valid Electrical Contractor License
  • Energy Auditor Certificate
  • Scope of Work, Work Experience, and Declaration Letter
    All documents must be uploaded through the official e-Procurement portal before the deadline.
What is the evaluation process for submitted bids?

Bids are evaluated based on technical competence (50%), financial bid (30%), and certification compliance (20%). Minimum technical score of 70% is required to qualify for financial evaluation. The process includes detailed document review, technical assessment, and financial bid comparison, with results announced shortly after the evaluation deadline.

What are the important deadlines for this tender?

Key dates include:

  • Bid Submission Start: 13-11-2025 at 15:00
  • Bid Submission End: 25-11-2025 at 16:00
  • Bid Opening: 25-11-2025 at 16:05
    All submissions must be completed before the closing date. Late submissions will be rejected, so timely preparation and submission are crucial.