This government tender offers an opportunity for qualified electrical and energy audit firms to undertake a comprehensive Energy and Electrical Safety Audit at Gandhinagar's prestigious Rajbhavan and Minister Site. The project aims to enhance electrical safety, optimize energy consumption, and ensure compliance with safety standards. Bidders must meet strict eligibility criteria, including relevant licenses, experience, and financial stability, with detailed documentation required for submission. The tender is open to firms with proven expertise in electrical safety assessments and energy audits, offering a valuable chance to contribute to public sector safety and efficiency. The process involves detailed site inspections, testing, reporting, and certification, with a clear timeline for submission, evaluation, and award. The estimated project value is approximately ₹2,56,944, with a bid security of ₹3,000. Interested firms are encouraged to review all tender documents, attend training sessions, and submit their bids electronically via the nProcure portal before the deadline to participate in this significant government project.
Government Tender for Electrical Safety & Energy Audit at Gandhinagar Rajbhavan
Posted
18 Oct 2025, 11:30 am
Deadline
06 Nov 2025, 10:30 am
EMD
₹3,000
Value
₹2,56,944
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work includes:
- Conducting a comprehensive energy and electrical safety audit at Gandhinagar Rajbhavan and Minister Site.
- Identifying safety hazards, electrical faults, and areas for energy optimization.
- Preparing detailed reports with findings, recommendations, and cost-effective solutions.
- Ensuring compliance with all relevant electrical safety standards and regulations.
- Providing energy audit certificates and safety compliance documentation.
The process involves:
- Site inspection and data collection.
- Testing electrical systems and safety devices.
- Analyzing energy consumption patterns.
- Drafting and submitting detailed audit reports.
- Presenting findings and recommendations to the department.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Site Inspection Report | Detailed findings of electrical safety and energy usage |
| Energy Audit Certificate | Official certification of energy audit completion |
| Safety Compliance Report | Recommendations for safety improvements |
| Final Audit Report | Comprehensive document with all findings, recommendations, and cost estimates |
All work must adhere to the specifications detailed in the tender documents and relevant electrical safety standards.
Technical Specifications
The technical scope includes:
| Parameter | Specification |
|---|---|
| Electrical System Inspection | Complete testing of electrical panels, wiring, and safety devices |
| Energy Consumption Analysis | Data collection over a minimum of 30 days |
| Safety Equipment Check | Verification of fire alarms, emergency systems, and safety signage |
| Certification | Issuance of energy audit and safety certificates |
| Compliance Standards | Must adhere to IS standards and Gujarat electrical safety norms |
Sequential procedures involve:
- Initial site inspection and data collection.
- Testing and analysis of electrical systems.
- Drafting of preliminary reports.
- Review and validation by department.
- Final report submission with recommendations.
All technical work must be performed by qualified personnel with valid licenses and certifications, following the detailed scope provided in the tender documents.
Financial Requirements
The estimated project cost is approximately ₹2,56,944. The bid security deposit is ₹3,000, payable via FDR or Bank Guarantee. The tender fee is ₹600, payable through Demand Draft. Payment terms include:
- 10% advance on contract signing.
- 40% after submission of interim reports.
- Remaining 50% after final approval and certification.
The total project budget must be managed within the specified financial limits, and all costs should be detailed in the bid submission. The department reserves the right to negotiate and award based on competitive pricing and compliance with technical and eligibility criteria.
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Eligibility Criteria
✓ Must have valid electrical contractor license and energy auditor certification issued by the Chief Electrical Inspectorate of Gujarat or Bureau of Energy Efficiency (BEE).
✓ Must have experience in conducting energy audits or electrical safety assessments for government or large institutional projects.
✓ Financial stability demonstrated by a Bank Solvency Certificate of at least 25% of the estimated project cost (₹80,740.16).
✓ Must submit a Demand Draft of ₹600 as tender fee and a bid security of ₹3,000 in the form of FDR or Bank Guarantee, valid for at least 165 days.
✓ Must provide PAN and GST registration certificates.
✓ Must submit relevant work experience certificates for similar projects.
✓ Must comply with all eligibility requirements specified in the tender documents.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | ₹600 (Demand Draft) |
| Bid Security | ₹3,000 (FDR/Bank Guarantee) |
| Financial Solvency | 25% of estimated cost (₹80,740.16) |
| Experience | Minimum 2 similar projects in electrical safety or energy audit |
| Licenses & Certifications | Valid electrical contractor license, energy auditor certificate |
| Other | PAN, GST registration, declaration letter (Annexure A) |
Bidding Process
Process Timeline
06-11-2025 16:05
06-11-2025 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
• Upload Scanned copy of Tender Fee of ₹600/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
Required• Upload Scanned copy Bid Security/Earnest Money Deposit of ₹3,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)
Required• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹80,740.16) issued from Nationalized/Scheduled bank of 2025
Required• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department
Required• Upload Scanned copy of GST Registration Certificate
Required• Upload scanned copy of valid Certificate of Authorized Energy Auditor issued by Chief Electrical Inspectorate of Gujarat/ Bureau of Energy Efficiency (BEE)
Required• Upload Scanned copy of valid Electric contractor licence.
Required• Upload Signed and Scanned copy of Scope of Work
Required• Upload Scanned copy of Work Experience for Similar Kind of work (i.e. Energy Audit work)
Required• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 6th November 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time. Late submissions will not be accepted under any circumstances.
What are the eligibility criteria for bidders?
Bidders must possess a valid electrical contractor license, energy auditor certification, and demonstrate experience in electrical safety or energy audits. Financial stability is required with a Bank Solvency Certificate of at least 25% of the estimated project cost. All necessary documents, including PAN, GST, and bid security, must be submitted as per the tender guidelines.
How can I participate in the online bidding process?
Participants need to register on the nProcure portal, procure a valid Digital Certificate, and attend the free vendor training sessions if needed. Bids are to be uploaded electronically through the portal, adhering to the specified formats and deadlines. Support is available at the designated helpdesk and training sessions.
What is included in the scope of work?
The scope includes conducting a detailed energy and electrical safety audit, identifying hazards, testing systems, preparing reports, and certifying safety and energy efficiency improvements. The work must comply with Gujarat electrical standards and be performed by qualified personnel.
What documents are required for bid submission?
Required documents include:
- Demand Draft for tender fee (₹600)
- Bid security FDR or Bank Guarantee (₹3,000)
- Bank Solvency Certificate
- PAN and GST registration certificates
- Electrical contractor license
- Energy auditor certificate
- Experience certificates
- Declaration letter (Annexure A)
- Signed scope of work document
All documents must be scanned and uploaded as per the instructions.
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Documents 9
Annexure A Declaration.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
Notice 10 - .pdf
TENDER_DOCUMENT
SBD Enegy Audit Vol I.pdf
TENDER_DOCUMENT
SBD Enegy Audit Vol II.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT
Scope of work 1.0.pdf
TENDER_DOCUMENT
PQ Energy Audit RB.pdf
TENDER_DOCUMENT
Annexure A Declaration.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
Notice 10 - .pdf
TENDER_DOCUMENT
SBD Enegy Audit Vol I.pdf
TENDER_DOCUMENT
SBD Enegy Audit Vol II.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT
Scope of work 1.0.pdf
TENDER_DOCUMENT
PQ Energy Audit RB.pdf
TENDER_DOCUMENT
