Government Tender for Event & Infrastructure Management at Rangtaal 2026
Bid Publish Date
08-Oct-2026, 2:30 pm
Bid End Date
09-Oct-2026, 12:30 pm
Location
Progress
This government tender offers a unique opportunity for experienced event management and infrastructure companies to bid for the Rangtaal 2026 festival at Pandit Deendayal Energy University, Gandhinagar, Gujarat. The project involves comprehensive event logistics, infrastructure setup, and management activities for a high-profile cultural event. Bidders must submit their proposals electronically via the official portal, adhering to specified timelines and documentation requirements. The tender emphasizes transparency, quality, and compliance with government procurement policies. With an estimated budget ranging from INR 10,00,000 to INR 15,00,000, this contract is ideal for firms seeking government projects in Gujarat. The process includes detailed evaluation criteria, mandatory certifications, and post-event reporting, ensuring a professional and seamless event execution. Don't miss this chance to showcase your expertise in managing large-scale government events and infrastructure projects.
Scope Of Work
The selected service provider will be responsible for comprehensive Event and Infrastructure Management during Rangtaal 2026, including:
- Planning and coordination of event logistics
- Infrastructure setup such as stages, seating, lighting, and sound systems
- On-site management during the event day
- Post-event dismantling and cleanup
Key Deliverables:
- Detailed event management plan
- Infrastructure setup as per specifications
- On-site staff deployment
- Safety and security arrangements
- Post-event reporting
Process Steps:
- Submission of technical bid with detailed plan
- Evaluation and shortlisting
- Submission of financial bid
- Contract award and preparation
- Execution of event activities
- Post-event cleanup and reporting
| Specification | Details |
|---|---|
| Event Date | 09-10-2026 |
| Duration | 1 Day |
| Location | Pandit Deendayal Energy University, Gandhinagar |
| Infrastructure Components | Stages, lighting, sound, seating |
| Safety Measures | Fire safety, crowd control |
| Documentation | Event management plan, safety certificates |
Technical Specifications
The infrastructure components must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Stages | Modular, weather-resistant, compliant with safety standards |
| Lighting | LED-based, energy-efficient, suitable for large outdoor events |
| Sound Systems | High-capacity, clear audio output, suitable for open spaces |
| Seating | Ergonomic, weatherproof, capacity as per event size |
| Safety Equipment | Fire extinguishers, emergency exits, crowd control barriers |
Sequential Process:
- Site inspection and assessment
- Infrastructure design approval
- Procurement of materials
- Construction and setup
- Testing and quality assurance
- Event execution and dismantling
Technical compliance must adhere to local safety and environmental standards, with all equipment certified and tested before deployment.
Financial Requirements
The estimated budget for this project ranges from INR 10,00,000 to INR 15,00,000, inclusive of all services, setup, and dismantling costs. The financial proposal must include a detailed breakdown:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Infrastructure Setup | 6,00,000 |
| Equipment Hire | 3,00,000 |
| Manpower & Management | 2,00,000 |
| Miscellaneous | 1,00,000 |
Payment Terms:
- 30% advance upon contract signing
- 40% post infrastructure setup approval
- 30% upon successful completion and post-event report submission
All payments are subject to submission of valid invoices and compliance with contractual milestones.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Contract Form
Works
Completion Period
1 Days
Currency Type
Single
Bid Submission Start
08-10-2026 20:00:00
Document Download End
09-10-2026 18:00:00
Bid Validity
10
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Pandit Deendayal Energy University
Bid Opening Authority
FM&A Department
Address
Raisan
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
TENDER Rangtaal 2026.pdf
TENDER_DOCUMENT
TENDER Rangtaal 2026 - Final Amended.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
09-10-2026 18:04
09-10-2026 18:07
Required Forms
PRIMARY
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRIMARY STAGE
Attachment facility given here
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid digital certification as per Information Technology Act-2000 (Class-III).
✓ Proven experience in managing large-scale government or institutional events.
✓ Demonstrated capability in infrastructure setup and logistics management.
✓ Financial stability with annual turnover of at least [specified amount, if available].
✓ Submission of all required documents as per the primary stage criteria, including proof of previous work, certifications, and technical capacity.
| Criterion | Requirement |
|---|---|
| Certification | Valid Digital Certificate (Class-III) |
| Experience | Minimum 3 years in event/infrastructure management |
| Financial | Turnover of at least INR [amount] in the last fiscal year |
| Documentation | Submission of primary stage documents and attachments |
Note: Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 9, 2026, at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.
How can I participate in the online bidding process?
To participate, bidders must register on the official portal, procure a valid Digital Certificate (Class-III), and attend the vendor training camp if needed. All bids must be submitted electronically through the portal before the deadline.
What documents are required for eligibility?
Bidders need to submit primary stage documents, including proof of digital certification, experience certificates, financial statements, and attachments as specified in the tender. All documents must be uploaded in the prescribed format.
Is there any fee to download tender documents?
No, the tender documents are available for free download from the official website. Bidders are encouraged to review all documents thoroughly before preparing their proposals.
What are the key evaluation criteria?
Bids will be evaluated based on technical quality (50%), past experience (30%), and financial offer (20%). Bidders must meet minimum thresholds in each category for their bids to be considered.