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Open State Governments & UT NPROCURE

Government Tender for Fire Fighting System Installation at Girls Hostel in Vankal, Surat

Bid Publish Date

14-Jul-2026, 8:30 am

Bid End Date

28-Jul-2026, 12:30 pm

Value

₹36,85,113

Location

SURAT , GUJARAT
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Progress

Issue14-Jul-2026, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 1

SERVICES

This government tender offers an opportunity for qualified contractors to bid on providing and installing a Fire Fighting System at the Girls Hostel in Vankal, Surat. The project aims to enhance fire safety infrastructure in accordance with national standards, ensuring a safe environment for residents. Bidders must meet strict eligibility criteria, including valid registration, experience, and financial stability. The tender process involves submitting detailed technical and financial bids via the NProcure portal, with evaluation based on experience, compliance, and cost. The project timeline is approximately 3 months, with key deadlines in July 2026. This is an excellent opportunity for firms specializing in fire safety, infrastructure, and government projects in Gujarat to participate in a transparent, competitive procurement process.

Scope Of Work

The scope of work for this tender includes:

  • Procurement of fire safety equipment as per specifications provided in the tender documents.
  • Installation of fire fighting systems, including fire alarms, sprinklers, extinguishers, and related infrastructure.
  • Testing and commissioning of the installed systems to ensure compliance with safety standards.
  • Providing training and handover documentation to the hostel management.

The key deliverables are:

  • Fully installed and operational fire fighting system.
  • Compliance with all relevant safety and technical standards.
  • Submission of testing reports and certificates.

The process involves:

  1. Procurement of materials as per specifications.
  2. Site preparation and installation.
  3. System testing and quality assurance.
  4. Final handover and documentation.

Specifications include:

Item Description
Fire Alarm System Complete with sensors, control panel, and alarms
Fire Extinguishers Type and quantity as per standards
Sprinkler System Complete with piping, nozzles, and control valves
Electrical Wiring For alarm and sprinkler systems
Certification All systems to meet BIS and local safety standards

Technical Specifications

The technical specifications include:

Parameter Requirement
Fire Alarm System Must include sensors, control panel, and alarms conforming to BIS standards
Sprinkler System UL-listed, suitable for hostel fire safety
Extinguishers ABC type, appropriate quantity as per risk assessment
Power Supply Uninterrupted power backup for fire systems
Testing Systems must pass functional and safety tests as per ITB clauses

Sequential procedures involve:

  1. Material procurement as per specifications.
  2. Site preparation and installation.
  3. System integration and testing.
  4. Certification and handover.

All equipment must meet Indian safety standards and be certified by authorized agencies.

Financial Requirements

The estimated project cost is approximately INR 36,85,112.89. The financial bid should include:

Cost Component Amount (INR)
Equipment Detailed in BOQ
Labour As per scope
Miscellaneous Permits, testing, and certification

Payment terms are structured as:

  • 30% advance upon award.
  • 40% after installation completion.
  • 30% post successful testing and certification.

Bidders must submit a detailed priced Bill of Quantities and Form of Bid. All costs must be inclusive of taxes and duties applicable as per government norms.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹36,85,113

Bid To RA

No

Item Category

Fire and Safety Services

Authority & Contact

Officer Inviting Bids

Executive Engineer, Surat (R&B) Division No.2, Surat.

Bid Opening Authority

Executive Engineer, Surat (R&B) Division No.2, Surat.

Address

4th Floor, (R&B) Bhavan, Opp.Dutchgarden, Nanpura, Surat 395 001.

Contact Details

[email protected]

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Documents 4

BOQ Girls Hostel Vankal.pdf

TENDER_DOCUMENT

Specification Fire Vankal Girls Hostel.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

SBD Fire Vankal Girls Hostel.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration as a contractor in Gujarat with E-1 Class or above.
✓ Must submit a valid Bank Solvency Certificate for the calendar year 2026.
✓ Must provide valid PAN and GST registration certificates.
✓ Must have experience in executing fire safety or related infrastructure projects, with proof of similar work accounting for at least 40% of the estimated project cost.
✓ Must submit a valid Tender Fee DD and EMD as per tender guidelines.

Qualification Requirements Details
Registration Valid E-1 Class registration or higher
Financial Bank Solvency Certificate for 2026
Experience Proven experience in fire safety systems installation
Certification PAN, GST, and other statutory documents
Bid Security As specified in tender documents
Technical Capability Demonstrated ability to execute similar projects

Critical points include compliance with technical standards, timely submission of documents, and financial stability.

Bidding Process

Process Timeline

1. Technical Bid

29-07-2026 11:00

2. Financial Bid

29-07-2026 11:30

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Class Details.

User Defined Template-Standard

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Scan copy of Valid Tender Fee DD.

Required
2

Attached Scan copy of Valid FDR or Exemption certificate for EMD. Bid Security / EMD (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.) or Valid EMD Exemption Certificate.

Required
3

Attached Scan copy of Valid Bank Solvency Certificate for Calendar year 2026.

Required
4

Attached Scan copy of Valid Registration E-1 Class and above.

Required
5

Attached Scan copy of Valid PAN card.

Required
6

Attached Scan copy of Valid GST Registration.

Required
7

Attached Scan copy of Valid Other Documents.

Required
8

Attached Copy of Bid Security in the form specified in Section 8.

Required
9

Attached Copy of Certificates, under takings, affidavits as specified in Section 2.

Required
10

Attached Copy of Under taking that the bid shall remain valid for the period specified in Clause 15.1.

Required
11

Attached Copy of Proposed work method and schedule. (Refer ITB Clause 4.1).

Required
12

Attached Copy of litigation History (Refer Clause 1.11 of Q.I.).

Required
13

Attached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.).

Required
14

Attached Document of Experience of Similar Nature of work Accounting 40 percentage of Estimated Cost (3-A form must be uploaded by Executive Engineer sign.)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Financial Bid

1

Attached Copy of Form of Bid as specified in Section 6

2

Attached Copy of Priced Bill of Quantities for items specified in Section 7

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this fire safety tender?

The last date for bid submission is 28th July 2026 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline to be considered.

What documents are required to participate in the technical bid?

Bidders must submit:

  • Valid Tender Fee DD
  • EMD or Exemption certificate
  • Bank Solvency Certificate for 2026
  • Registration E-1 Class or above
  • PAN and GST registration
  • Experience certificates for similar projects
  • Proposed work method and schedule
  • Litigation history and affidavits
  • Experience of similar work accounting for at least 40% of estimated cost
    All documents must be scanned and uploaded as per tender guidelines.
How will the evaluation of bids be conducted?

Evaluation involves:

  • Technical assessment based on experience, qualifications, and compliance (50% weightage)
  • Financial bid comparison (30%)
  • Past performance and project quality (20%)
    Minimum technical score of 70% is required for financial bid consideration. Bids are evaluated transparently on criteria outlined in the tender document.
Can foreign companies participate in this tender?

This tender is open to Indian registered firms with valid statutory certificates such as GST, PAN, and registration certificates. Foreign companies must partner with an Indian firm or meet local registration requirements to participate.

What are the payment terms for the awarded contractor?

Payments will be made as follows:

  • 30% advance upon contract signing
  • 40% after installation and initial testing
  • 30% after successful system certification and handover
    All payments are subject to submission of required documentation and certification as per the contract agreement.

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