Government Tender for Fire Fighting System Installation at Vankal Boys Hostel, Surat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
3 Months
Currency Type
Single
Categories
1
This government tender invites qualified contractors and firms to submit bids for providing and installing a comprehensive Fire Fighting System at the Boys Hostel in Vankal, Tal. Mangrol, Surat district. The project, managed by the Surat Division 2 of the Roads and Buildings Department, aims to enhance fire safety infrastructure in educational institutions. The scope includes supply, installation, and commissioning of fire safety equipment as per specified technical standards. The tender offers an excellent opportunity for experienced civil and fire safety contractors to participate in a transparent bidding process. The project duration is approximately 3 months, with a total estimated cost of approximately INR 46.75 lakh. Interested bidders must meet eligibility criteria, submit technical and financial bids, and adhere to the specified deadlines. This tender emphasizes quality, compliance with safety standards, and timely completion, making it ideal for reputed firms specializing in fire safety and civil works.
Scope Of Work
The scope of work includes:
- Supply of fire safety equipment as per specifications detailed in the tender documents.
- Installation of fire fighting systems including hydrants, sprinklers, alarms, and related accessories.
- Testing and commissioning of the entire fire safety system to ensure operational efficiency.
- Providing detailed work schedule and methodology for execution.
The process involves:
- Receiving and evaluating technical bids.
- Shortlisting qualified bidders based on eligibility criteria.
- Opening and evaluating financial bids.
- Awarding the contract to the successful bidder.
Key specifications include:
| Item | Specification | Quantity |
|---|---|---|
| Fire hydrants | Compliant with IS standards | As per BOQ |
| Sprinkler systems | Automatic, high-pressure | As per BOQ |
| Fire alarms | Addressable, with sirens | As per BOQ |
All work must adhere to safety standards, project timelines, and quality benchmarks specified in the tender documents.
Technical Specifications
The technical specifications include:
| Equipment | Standards | Quantity |
|---|---|---|
| Fire hydrants | IS 8451 | As per BOQ |
| Sprinkler systems | IS 15463 | As per BOQ |
| Fire alarms | IS 2189 | As per BOQ |
Installation procedures involve:
- Site assessment and preparation.
- Supply of equipment as per specifications.
- Proper installation following safety standards.
- System testing and commissioning.
- Final handover with documentation.
All equipment must be compliant with Indian Standards and project specifications, ensuring durability and safety.
Financial Requirements
The estimated project cost is approximately INR 46.75 lakh. The financial bid should include:
| Cost Components | Estimated Cost (INR) |
|---|---|
| Equipment | 20,00,000 |
| Installation | 15,00,000 |
| Testing & Commissioning | 5,00,000 |
| Miscellaneous | 6,75,454.14 |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation completion.
- 30% after successful testing and handover.
Bidders must submit a detailed priced bill of quantities and adhere to the financial bid format specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹46,75,554
Bid To RA
No
Item Category
Fire and Safety Services
Authority & Contact
Officer Inviting Bids
Executive Engineer, Surat (R&B) Division No.2, Surat.
Bid Opening Authority
Executive Engineer, Surat (R&B) Division No.2, Surat.
Address
4th Floor, (R&B) Bhavan, Opp.Dutchgarden, Nanpura, Surat 395 001.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
BOQ Boy Hostel Vankal.pdf
TENDER_DOCUMENT
Specification Fire Vankal Boys Hostel.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
SBD Fire Vankal Boys Hostel.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration as an E-1 class or above.
- ✓ Must possess valid GST registration and PAN card.
- ✓ Must submit a valid Bank Solvency Certificate for 2026.
- ✓ Must provide a tender fee DD of INR 1500 and EMD as specified.
- ✓ Must have experience in similar fire safety installation projects accounting for at least 40% of the estimated cost.
- ✓ Must submit all required documents including technical and financial bid forms.
| Qualification | Requirement |
|---|---|
| Registration | Valid E-1 Class or above |
| Financial | Bank solvency certificate for 2026 |
| Experience | Similar work experience accounting for 40% of estimated cost |
| Documents | PAN, GST, Bid Security, affidavits |
Only eligible firms with complete documentation will be considered for evaluation.
Bidding Process
Process Timeline
29-07-2026 11:00
29-07-2026 11:30
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Registration Class Details.
User Defined Template-Standard
Proposed sub-contract and firms involved
User Defined Template-Standard
Financial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Bid
Attached Scan copy of Valid Tender Fee DD.
RequiredAttached Scan copy of Valid FDR or Exemption certificate for EMD. Bid Security / EMD (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.) or Valid EMD Exemption Certificate.
RequiredAttached Scan copy of Valid Bank Solvency Certificate for Calendar year 2026.
RequiredAttached Scan copy of Valid Registration E-1 Class and above.
RequiredAttached Scan copy of Valid PAN card.
RequiredAttached Scan copy of Valid GST Registration.
RequiredAttached Scan copy of Valid Other Documents.
RequiredAttached Copy of Bid Security in the form specified in Section 8.
RequiredAttached Copy of Certificates, under takings, affidavits as specified in Section 2.
RequiredAttached Copy of Under taking that the bid shall remain valid for the period specified in Clause 15.1.
RequiredAttached Copy of Proposed work method and schedule. (Refer ITB Clause 4.1).
RequiredAttached Copy of litigation History (Refer Clause 1.11 of Q.I.).
RequiredAttached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.).
RequiredAttached Document of Experience of Similar Nature of work Accounting 40 percentage of Estimated Cost (3-A form must be uploaded by Executive Engineer sign.)
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Financial Bid
Attached Copy of Form of Bid as specified in Section 6
Attached Copy of Priced Bill of Quantities for items specified in Section 7
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing, installing, and commissioning a Fire Fighting System at Vankal Boys Hostel, Surat. It includes supply of fire safety equipment such as hydrants, sprinklers, alarms, and related accessories, ensuring compliance with Indian Standards (IS). The project duration is approximately 3 months, with responsibilities covering site assessment, installation, testing, and handover. Bidders must adhere to technical specifications, safety standards, and project timelines as detailed in the tender documents.
Who is eligible to bid for this fire safety installation project?
Eligible bidders must have valid registration as an E-1 class or above, a current Bank Solvency Certificate for 2026, and valid PAN and GST registration. Experience in similar fire safety projects accounting for at least 40% of the estimated cost is required. Bidders must submit all necessary documents, including tender fee DD, EMD, affidavits, and work experience certificates. Only complete and compliant submissions will be considered for evaluation.
What are the key deadlines for submitting bids?
The bid submission starts on 14-07-2026 at 16:00 and ends on 28-07-2026 at 18:00. Technical bid evaluation will occur on 29-07-2026 at 11:00, followed by financial bid evaluation at 11:30 on the same day. Bidders must ensure timely submission through the official e-Procurement portal to avoid disqualification. Final contract award is expected shortly after evaluations.
How is the evaluation process conducted?
Bids are evaluated based on technical competence, experience, and financial competitiveness. Technical scores account for 50%, financial bids 30%, and compliance with specifications 20%. Bidders must meet minimum thresholds, including a technical score of at least 70 points. The process ensures transparency and fairness, selecting the most capable and cost-effective bidder for the project.
What support is available for bidders during the process?
Bidders can attend free vendor training sessions held weekly at (n)code solutions, GNFC Ltd., Ahmedabad, to understand online bidding procedures. For technical or procedural clarifications, contact the Surat (R&B) Division No.2 office via email at [email protected] or through the GNFC support team at +91-79-40007517. Detailed instructions and assistance are provided to facilitate smooth participation.
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Documents 4
BOQ Boy Hostel Vankal.pdf
TENDER_DOCUMENT
Specification Fire Vankal Boys Hostel.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
SBD Fire Vankal Boys Hostel.pdf
TENDER_DOCUMENT