Government Tender for Fire Safety System Installation at Chhotaudepur Polytechnic
Bid Publish Date
08-Oct-2026, 1:10 pm
Bid End Date
23-Oct-2026, 12:40 pm
Value
₹81,11,928
Location
Progress
This government tender offers a unique opportunity for qualified contractors to provide fire safety solutions at the Government Polytechnic Boys & Girls Hostel in Chhotaudepur, Gujarat. The project encompasses the installation of Fire Hydrant systems, Fire Alarm & Detection systems, Fire Extinguishers, and Fire Pumps to enhance safety infrastructure. With an estimated project value of Rs. 81.11 lakhs and a completion timeline of 3 months, the tender is open to registered and experienced fire safety service providers. The procurement process emphasizes transparency, technical compliance, and timely execution, ensuring the safety of students and staff while adhering to government standards. Bidders must meet specified eligibility criteria, submit detailed technical and financial proposals, and participate in a competitive evaluation process. This tender is ideal for companies specializing in fire safety equipment installation, electrical works, and safety infrastructure development, committed to quality and safety standards.
Scope Of Work
The scope of work includes:
- Design, supply, installation, testing, and commissioning of fire safety systems at the Government Polytechnic Boys & Girls Hostel, Chhotaudepur.
- Key deliverables:
- Fire Hydrant System
- Fire Alarm & Detection System
- Fire Extinguishers
- Fire Pumps
- The work must meet technical specifications outlined in the tender documents (see attached links).
- All equipment must be compliant with national fire safety standards.
- The contractor shall ensure proper training and handing over of the systems to the designated authorities.
- Post-installation testing and certification are mandatory.
- Adherence to safety and environmental regulations during execution.
The process involves:
- Site assessment and planning.
- Procurement of approved fire safety equipment.
- Installation as per technical specifications.
- Testing and commissioning.
- Final handover with documentation.
| Equipment Type | Specifications | Standards |
|---|---|---|
| Fire Hydrant | Automatic & Manual | IS 2190 |
| Fire Alarm & Detection | Smoke & Heat Detectors | NFPA 72 |
| Fire Extinguishers | ABC & CO2 types | IS 15683 |
| Fire Pump | Vertical & Horizontal | IS 2065 |
All work must be completed within the stipulated 3 months from the date of award.
Technical Specifications
The technical specifications require the use of approved fire safety equipment meeting Indian and international standards.
| Parameter | Specification |
|---|---|
| Fire Hydrant | Automatic & manual operation, compliant with IS 2190 |
| Fire Alarm System | Smoke and heat detectors, compatible with NFPA 72 |
| Fire Extinguishers | ABC and CO2 types, conforming to IS 15683 |
| Fire Pump | Vertical and horizontal types, compliant with IS 2065 |
The installation process involves:
- Site survey and assessment.
- Procurement of certified equipment.
- Installation as per technical drawings.
- System testing and certification.
- Final commissioning and handover.
Financial Requirements
The estimated project cost is Rs. 81,11,927.49. Payment terms are as follows:
- Initial payment: 30% upon contract signing.
- Progress payments: 50% based on milestones achieved.
- Final payment: 20% after successful commissioning and certification.
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment & Materials | Rs. 65,000,000 |
| Labor & Installation | Rs. 10,000,000 |
| Testing & Certification | Rs. 1,500,000 |
| Contingency & Miscellaneous | Rs. 4,611,927.49 |
The bidder must submit a bid security or EMD of Rs. [amount as per tender] along with the bid.
Tender Data
Bid Details
Tender Type
Open
Sector
Multi-Sectoral
Tender Fee
₹2,400
Contract Form
Works
Completion Period
03 Months
Currency Type
Single
Bid Submission Start
08-10-2026 18:40:00
Document Download End
23-10-2026 16:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹81,11,928
Bid To RA
No
Item Category
Fire and Safety Services
Authority & Contact
Officer Inviting Bids
Executive Engineer, Chhotaudepur (R & B) Division, Chhotaudepur
Bid Opening Authority
Superintending Engineer, Vadodara (R & B) Circle, Vadodara
Address
Kothi, West Wing, Vadodara-390001
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 8
E Tender Notice - Fire Safety - Govt. Poly College.pdf
TENDER_DOCUMENT
SBD Book - Fire Safety - Govt. Poly College.pdf
TENDER_DOCUMENT
BOQ - Fire Safety - Govt. Poly College Boys hostel.pdf
TENDER_DOCUMENT
Annexure-I.pdf
TENDER_DOCUMENT
Make list - Fire Fighting.pdf
TENDER_DOCUMENT
Specification Index.pdf
TENDER_DOCUMENT
Technical Specifications.pdf
TENDER_DOCUMENT
GRs.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
26-10-2026 12:10
26-10-2026 12:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee and EMD
RequiredOther required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must be registered in the 'D' class or above with the Gujarat government.
- ✓ Must submit valid Tender Fee of Rs. 2400 and Earnest Money Deposit (EMD) as specified.
- ✓ Must provide proof of previous experience in fire safety system installation, including at least one similar project completed within the last five years.
- ✓ Should possess valid certification for fire safety officers or specialists, such as a certificate from the Director of Fire Prevention Services, Gandhinagar.
- ✓ Financial stability demonstrated through minimum annual turnover of at least Rs. 40 lakhs in any one of the last five years, certified by a Chartered Accountant.
- ✓ Must submit Partnership Deed (if applicable) and Register of Firms.
| Criterion | Requirement |
|---|---|
| Registration | 'D' class or above in Gujarat |
| Experience | At least one similar completed project |
| Certification | Fire Safety Officer certification |
| Financials | Minimum turnover of Rs. 40 lakhs |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 23rd October 2026 at 18:10 hours. Bidders must upload all required documents before this time to be considered.
What documents are required to participate in this tender?
Participants must submit:
- Tender Fee of Rs. 2400
- Earnest Money Deposit (EMD)
- Proof of experience in fire safety system installation
- Valid certifications for fire safety officers
- Financial documents demonstrating minimum annual turnover
- Partnership Deed and Register of Firms (if applicable)
All documents should be in the specified formats and uploaded within the portal.
What are the technical specifications for the fire safety systems?
The systems must meet Indian Standards (IS) and NFPA guidelines:
- Fire Hydrant: IS 2190
- Fire Alarm & Detection: NFPA 72
- Fire Extinguishers: IS 15683
- Fire Pump: IS 2065
Equipment should be certified, approved, and installed as per technical drawings provided in the tender documents.
How will the evaluation of bids be conducted?
Bids will be evaluated based on:
- Technical competence (40%)
- Price competitiveness (30%)
- Financial stability (20%)
- Eligibility compliance (10%)
Minimum qualifying marks are required in each category. The highest scoring bid will be selected for award.
Who can I contact for queries regarding this tender?
For queries, contact the Executive Engineer, Chhotaudepur Division at [email protected]. For clarifications during the bidding process, refer to the Superintending Engineer, Vadodara Circle. Ensure to mention the tender number and title in your correspondence.