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Open State Governments & UT NPROCURE

Government Tender for Fire Safety Equipment Maintenance & Consultancy at Dholka Court Building

Bid Publish Date

05-Aug-2025, 2:15 pm

Bid End Date

20-Aug-2025, 12:30 pm

EMD

₹35,000

Value

₹34,04,740

Location

AHMADABAD , GUJARAT

Progress

Issue05-Aug-2025, 2:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 10

EQUIPMENT SAFETY EQUIPMENT SERVICES CONSTRUCTION OF MAJOR PROJECT BLASTING MACHINE WATER LEVEL RECORDER FIRE PREVENTION FIRST AID BOX BUILDING INFRASTRUCTURE CONSULTANCY

This government tender offers an excellent opportunity for qualified contractors to provide fire safety equipment maintenance and consultancy services at the historic Court building in Dholka, Ahmedabad. Managed by the Gujarat Roads and Buildings Department, this project emphasizes fire prevention, life safety, and building safety compliance. Bidders must meet strict eligibility criteria, including registration, experience, and financial stability, with the process involving technical and financial evaluations. The project, valued at approximately INR 34,04,740, requires timely completion within 4 months. This tender is ideal for civil contractors, fire safety specialists, and building maintenance firms seeking government contracts in Gujarat. The process is fully electronic, ensuring transparency and efficiency, with detailed specifications and compliance standards outlined in the tender documents. Don't miss this chance to contribute to public safety infrastructure and work with the Gujarat government on a critical safety project.

Scope Of Work

The scope of work includes:

  • Maintenance of fire safety and life safety equipment installed at the Dholka Court building.
  • Conducting safety audits and inspections to ensure compliance with fire safety regulations.
  • Providing consultancy services for fire prevention measures and safety protocols.
  • Installation and testing of fire safety systems as required.
  • Preparation of safety reports and documentation for government review.

The process involves:

  1. Initial site assessment and safety audit.
  2. Preparation of maintenance plan and schedule.
  3. Implementation of maintenance activities.
  4. Regular testing and calibration of fire safety equipment.
  5. Submission of progress reports and final compliance certification.

Key deliverables include detailed safety reports, maintenance logs, and certification of safety standards compliance. Bidders must ensure adherence to all technical specifications outlined in the tender documents, including safety standards and quality benchmarks.

Equipment Type Specifications Maintenance Frequency
Fire extinguishers ABC type, 6 kg Monthly
Fire alarm systems Addressable systems Quarterly
Sprinkler systems Automatic, high-pressure Semi-annual

Technical Specifications

The technical specifications include:

  • Fire safety equipment must meet BIS standards.
  • Fire extinguishers should be ABC type, 6 kg capacity.
  • Fire alarm systems must be addressable and compliant with local fire safety norms.
  • Sprinkler systems should be high-pressure, automatic, and tested regularly.

Procedures for technical compliance:

  • Conduct initial inspection.
  • Verify equipment specifications against standards.
  • Perform calibration and testing.
  • Document all activities in maintenance logs.
Parameter Requirement
Certification BIS standards for fire safety equipment
Testing Monthly, quarterly, semi-annual as per schedule
Documentation Maintenance reports, safety certificates

All technical activities must adhere to the specifications detailed in the tender documents, including safety norms and quality standards.

Financial Requirements

The estimated project cost is INR 34,04,740. Bidders must submit a percentage rate bid, which will be evaluated for cost competitiveness. The bid offer must include:

Cost Component Amount (INR)
Tender Fee 1500
EMD 35000
Total Estimated Cost 3404740

Payment terms:

  • 30% advance upon contract signing.
  • 40% after completion of 50% of work.
  • Remaining 30% after final inspection and approval.

All payments are subject to submission of valid invoices, certificates, and compliance reports as per contractual terms. The financial bid must be submitted electronically, and any deviations may lead to disqualification.

Documents 6

2.GR to be attached with DTP_SBD.pdf

TENDER_DOCUMENT

SBD VOLUME-1 FIRE SAFETY COURT DHOLKA.pdf

TENDER_DOCUMENT

SPECIAL CONDITIONS.pdf

TENDER_DOCUMENT

SBD VOLUME-2.pdf

TENDER_DOCUMENT

SBD VOLUME-3.pdf

TENDER_DOCUMENT

SBD VOLUME-4.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid registration of E-1 Class or above (Registration / Renewal Fee Receipt will not be accepted).
  • ✓ Must submit a valid Demand Draft for tender fees.
  • ✓ Valid EMD (FDR / BG / Exemption Certificate) required.
  • ✓ Attach scanned copies of PAN Card and GST registration.
  • ✓ Must have experience in fire fighting work, with at least one contract completed in the last five financial years in a government establishment.
  • ✓ Experience Certificate (Form 3-A) must be uploaded.
Qualification Criteria Details
Registration Class E-1 or above
Tender Fee Valid Demand Draft of INR 1500
EMD INR 35,000 (FDR / BG / Exemption)
Experience At least 1 fire fighting contract in last 5 years
Documents PAN, GST, Experience Certificate

Note: All documents must be valid, clear, and uploaded as per tender instructions.

Bidding Process

Process Timeline

1. TECHNICAL BID

21-08-2025 12:00

2. FINANCIAL BID

21-08-2025 12:10

Required Forms

TECHNICAL

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

FINANCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL BID

1

Registration of E-1 Class and above (Registration / Renewal Fee Receipt will not be accepted at any circumstances as per GR No.: TNC/10/2016/FA-591-16-02-C Date:03/09/2016)

Required
2

Valid Demand Draft for Tender Fees

Required
3

Valid EMD (FDR / BG / Exemption Certificate)

Required
4

Attach Scan copy of PAN Card

Required
5

Attach Scan copy of GST

Required
6

Attach Scan Copy of all the necessary documents as per tender documents attached herewirth

7

Upload Experience Certificate of successfully completing at least one contract of Fire Fighting work within last five financial years in Govt. Establishment. (Form 3-A should be attached)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20th August 2025 at 6:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Valid registration of E-1 Class or above
  • Demand Draft for tender fees
  • Valid EMD (FDR/BG/Exemption)
  • PAN Card and GST registration scans
  • Experience certificates for fire fighting work in government establishments
  • All documents must be uploaded electronically as per tender instructions.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), cost (30%), technical compliance (20%), and past performance (10%). Minimum technical score is 60%. The highest total score will determine the winning bidder.

Can I submit a physical bid?

No, all bids must be submitted electronically through the official NPROCURE portal. Physical submissions are not accepted under this tender process.

Who can I contact for support during the bidding process?

Support is available from the (n)Code Solutions team at GNFC Infotower, S.G. Road, Ahmedabad. Contact via phone at +91-79-40007517, 40007514, 40007515 or email [email protected] for assistance.