This government tender from Surat Municipal Corporation offers a significant opportunity for qualified contractors specializing in fire safety systems and civil civil works. The project involves providing, installing, and maintaining fire fighting systems at Sarthana and Nana Varachha Community Halls in Surat, with a 5-year comprehensive maintenance plan. The estimated project value is approximately ₹82.83 lakhs, with a deadline for bid submission on 25th November 2025. Bidders must meet stringent eligibility criteria, including relevant experience, certifications, and financial capacity. The tender process is conducted electronically via the nProcure platform, emphasizing transparency and efficiency. This opportunity is ideal for companies with expertise in fire safety infrastructure, civil construction, and municipal projects. Successful bidders will contribute to enhancing public safety standards and municipal infrastructure resilience in Gujarat, aligning with government safety and civil standards.
Government Tender for Fire Safety System Installation & Civil Works in Surat Community Halls
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work includes:
- Provision and installation of fire fighting systems in designated community halls.
- Comprehensive annual maintenance for 5 years post-installation.
- Civil works such as civil modifications, civil civil works, and miscellaneous civil tasks as per tender specifications.
- Installation of fire alarm systems, fire extinguishers, sprinklers, and related safety equipment.
The process involves:
- Site inspection and assessment as per the layout plans.
- Procurement of fire safety equipment meeting specified technical standards.
- Installation and testing of fire fighting systems.
- Handover and documentation including compliance certificates.
| Specification | Details |
|---|---|
| Fire System Type | Fire alarm, sprinklers, extinguishers |
| Civil Work Scope | Civil modifications, civil civil works |
| Maintenance Duration | 5 years |
| Certification | Must meet Gujarat fire safety standards |
All work must adhere to the technical specifications provided in the tender documents, ensuring safety, durability, and compliance with local regulations.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Fire System Type | Fire alarm, sprinkler, extinguishers |
| Power Supply | 220V AC with backup |
| Certification | ISI/ISO standards |
| Installation Standards | As per Gujarat fire safety norms |
Sequence of procedures:
- Site assessment
- Procurement of equipment
- Installation
- Testing and commissioning
- Handover with certification
All systems must pass performance tests and meet safety standards before acceptance.
Financial Requirements
The estimated project cost is approximately ₹82,85,273.18, which includes all civil works, fire safety equipment, and maintenance for 5 years. Payment will be released in installments based on project milestones:
| Payment Schedule | Percentage of Total Cost |
|---|---|
| Initial Payment | 20% upon contract signing |
| Progress Payments | 50% during installation |
| Final Payment | 30% after successful commissioning and certification |
Bidders must provide a detailed financial proposal with clear cost breakdowns, including taxes, equipment costs, civil works, and maintenance charges. All payments are subject to approval of work completion and certification by the designated authorities.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have a valid GST registration and PAN card.
- ✓ Proven experience in fire safety system installation and civil civil works for government or municipal projects.
- ✓ Submit Scan Copy of Tender Fee, Scan Copy of EMD, and all other required documents as per tender conditions.
- ✓ Minimum annual turnover of ₹50 lakhs in the last three financial years.
- ✓ Valid certifications for fire safety equipment installation.
| Qualification Requirement | Details |
|---|---|
| Experience | At least 3 similar projects completed in the last 5 years |
| Financial Capacity | Annual turnover ≥ ₹50 lakhs |
| Certification | Valid fire safety and civil civil works certifications |
All documents must be valid, clear, and submitted before the deadline to qualify for evaluation.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 25th November 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered for evaluation.
What documents are required to participate?
Bidders need to submit:
- Scan Copy of Tender Fee
- Scan Copy of EMD
- All relevant certifications and experience documents as per tender requirements.
Ensure all documents are valid and uploaded before the deadline.
How can I attend the vendor training sessions?
Vendor training sessions are held every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders can register in advance to learn about the e-Procurement process and bid submission procedures.
What are the technical standards for the fire safety systems?
The fire safety systems must meet IS and ISO standards and comply with Gujarat fire safety norms. The specifications include fire alarms, sprinklers, extinguishers, and backup power supply, all tested and certified for safety and durability.
Who is the contact person for project queries?
All project-related queries should be directed to Deputy Municipal Commissioner, Surat Municipal Corporation. Contact details are:
- Phone: 9825367443
- Email: [email protected]
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Documents 5
W.N. 03 Tech Bid Community Hall Fire system 29-10-2025.pdf
TENDER_DOCUMENT
W.N. 03 Price Bid Community Hall Fire system 29-10-2025.pdf
TENDER_DOCUMENT
Nana Varachha Comm Hall Layput Plan.pdf
TENDER_DOCUMENT
Sarthana Comm Hall Floor Layout.pdf
TENDER_DOCUMENT
Sarthana Comm Hall Layout Plan.pdf
TENDER_DOCUMENT
W.N. 03 Tech Bid Community Hall Fire system 29-10-2025.pdf
TENDER_DOCUMENT
W.N. 03 Price Bid Community Hall Fire system 29-10-2025.pdf
TENDER_DOCUMENT
Nana Varachha Comm Hall Layput Plan.pdf
TENDER_DOCUMENT
Sarthana Comm Hall Floor Layout.pdf
TENDER_DOCUMENT
Sarthana Comm Hall Layout Plan.pdf
TENDER_DOCUMENT
