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Open State Governments & UT NPROCURE

Government Tender for Flower Decoration Services in Gandhinagar | Complete Supply & Arrangement

Bid Publish Date

21-Feb-2026, 3:15 pm

Bid End Date

07-Mar-2026, 5:00 pm

Value

₹0

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Feb-2026, 3:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

CHANNEL MISCELLANEOUS DECORATION MESH FLOWER

This government tender offers an exclusive opportunity for experienced floral decorators and event management companies to provide flower decoration services for official VVIP and VIP functions in Gandhinagar. The project involves supplying fresh flowers, creating Rangoli designs, floral garlands, bouquets, and arranging flowers in baskets and channels, ensuring high standards of quality and timely delivery. The tender is issued by the Parks and Gardens Department of Gandhinagar, emphasizing transparency and compliance with government procurement policies. Eligible bidders must meet strict financial, experience, and location criteria, including submitting valid documents such as PAN, GST, and audited turnover certificates. The project duration is 12 months, with detailed technical specifications and evaluation criteria. This opportunity is ideal for florists, event decorators, and vendors specializing in floral arrangements for prestigious government events. Bidders are encouraged to attend training sessions and ensure all documentation is complete for successful participation.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying fresh, high-quality flowers including Marigold, White Lily, Bougainvillea, Daudi flowers, and Asopalav Bida.
  • Creating Rangoli designs using different flower petals.
  • Arranging flowers in Kuldi/Baskets and making channels of flower arrangements with chicken net mesh.
  • Designing flower foam arrangements measuring 0.75 meters and 0.45 meters.
  • Preparing floral garlands, including Rose garlands.
  • Arranging bouquets and bunches for VVIP and VIP events.
  • Ensuring timely delivery and setup of floral decorations for scheduled events.

The process involves:

  1. Receiving detailed specifications from the department.
  2. Procuring flowers from approved vendors.
  3. Preparing floral arrangements as per approved designs.
  4. Transporting and setting up arrangements at designated locations.
  5. Maintaining freshness and quality throughout the event period.
Specification Details
Flowers Used Marigold, Lily, Bougainvillea, Daudi, Asopalav Bida
Arrangement Size 0.75 meters, 0.45 meters
Design Elements Rangoli, Garlands, Bouquets
Delivery Timeline As per event schedule

The contractor must comply with all safety and quality standards specified by the department.

Technical Specifications

The floral arrangements must adhere to the following technical parameters:

Parameter Specification
Flowers Fresh, pesticide-free, and sourced from certified vendors
Arrangement Size 0.75 meters and 0.45 meters as specified
Design Standards Conform to departmental guidelines for VVIP/VIP events
Delivery Time Within 24 hours of order confirmation
Quality Checks Conducted daily before installation

The process involves:

  1. Procuring flowers from approved suppliers.
  2. Preparing arrangements as per approved designs.
  3. Transporting arrangements in temperature-controlled vehicles.
  4. Installing arrangements at designated locations.
  5. Maintaining freshness and aesthetics during the event.

Technical compliance with safety standards and quality assurance is mandatory.

Financial Requirements

The estimated budget for this project is Rs. 40,000, covering all flower procurement, preparation, and setup costs. Payment will be made in installments based on milestones achieved, with the following breakdown:

Cost Component Amount (Rs.)
Flower Procurement 50%
Arrangement Preparation 30%
Installation & Setup 20%

Payment terms include:

  • 30% advance at contract signing.
  • 40% after delivery of arrangements.
  • Remaining 30% post successful event setup.

All invoices must be supported by delivery and installation reports. The contractor must ensure transparent billing and adherence to the budget limits specified.

Documents 4

FORM-D.pdf

TENDER_DOCUMENT

NOTICE NO 10.pdf

TENDER_DOCUMENT

Schedule B.pdf

TENDER_DOCUMENT

ELIGIBILITY CRITERIA 3.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must submit a scan copy of DD for tender fee Rs. 1500.
  • ✓ Must provide a FDR for Earnest Money Deposit of Rs. 40,000, valid for at least 180 days.
  • ✓ Must demonstrate solvency of at least Rs. 2 lakh for the current financial year.
  • ✓ Must submit copies of PAN, Professional Tax Registration, and GST registration.
  • ✓ Must provide audited annual turnover certificates totaling at least Rs. 40 lakh in the last five financial years.
  • ✓ Proof of shop location within Gandhinagar or Ahmedabad district, supported by an affidavit.
  • ✓ Experience in flower decoration for VVIP sites, with a minimum annual turnover of Rs. 18 lakh, supported by Form 3A issued by government departments.
  • ✓ Satisfactory completion of emergency works within stipulated timelines.
Qualification Details
Financial Stability Rs. 2 lakh solvency
Experience VVIP flower decoration experience
Location Proof Affidavit for shop location
Past Work Emergency work completion

All documents must be valid, clear, and submitted before the bid deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

07-03-2026 17:25

2. Commercial Stage

07-03-2026 17:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Submit Scan copy of DD for tender fee Rs. 1500.00

Required
2

Kindly Submit Scan copy of Earnest Money Deposit which should be in FDR form And not less than 180 days in Rs. 40,000/-

Required
3

Kindly Submit copy of Solvency of Current financial year equals to at least 2 lac of amount put to Tender.

Required
4

Kindly Submit copy of PAN Number and Professional Tax Registration by Authorized Govt. Office..

Required
5

Kindly Submit copy of GST registration Number.

Required
6

Kindly Submit scan copy of Annual Turnover certificate, Duly Audited & certified by C.A. equals to at least 40 lac in any of last five financial years.

Required
7

Kindly submit scan copy of Proof for location of the Shop & firm along with affidavit(Notary) stating the location should be located in Gandhinagar at or Ahmedabad District only.

Required
8

Kindly submit scan copy of experience in Form 3A issued by Govt. departments of flower decoration on VVIP sites only equals to at least 18 lac in any of the years.

Required
9

Tenderer /Contractor should have satisfactory done emergency work in time limit period.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this flower decoration tender?

This tender involves supplying and arranging fresh flowers such as Marigold, Lily, Bougainvillea, Daudi, and Asopalav Bida for VVIP and VIP events. The work includes creating Rangoli designs, flower baskets, channel arrangements, garlands, bouquets, and ensuring timely setup for official functions. The contractor must adhere to specified sizes, design standards, and quality requirements, maintaining freshness throughout the event.

What are the eligibility criteria for participating in this tender?

Eligible bidders must submit a demand draft of Rs. 1500, FDR for EMD of Rs. 40,000 valid for 180 days, and demonstrate solvency of at least Rs. 2 lakh. They should also provide PAN, GST registration, and audited turnover certificates totaling Rs. 40 lakh in last five years. Experience in VVIP flower decoration, proof of shop location within Gandhinagar or Ahmedabad, and past emergency work completion are mandatory.

How can I submit my bid for this tender?

Bidders must download the tender documents from the official portal, pay the Rs. 1500 fee via DD, and upload all required documents including EMD, solvency, and experience proofs before the deadline. Bids are to be submitted electronically through the NProcure portal, with no physical submissions accepted. Attend the bid opening on 07-03-2026 at 17:25 for final evaluation.

What is the evaluation process for the bids?

Bids will be evaluated based on technical competence (40%), experience (30%), financial bid (20%), and past performance (10%). Minimum qualifying marks are 60%. The department will review all submissions for compliance, quality, and experience, followed by scoring as per the evaluation criteria. The highest-scoring compliant bid will be awarded the contract.

What are the key dates and deadlines I should be aware of?

The bid submission starts on 21-02-2026 at 15:15 and ends on 07-03-2026 at 17:00. The bid opening is scheduled for 07-03-2026 at 17:25. Bidders should ensure timely submission to avoid disqualification. All documents must be submitted before the deadline, and any late bids will be rejected automatically.