Government Tender for Furniture and Appliances for Sabarmati Guest House - UGVCL
Progress
This government tender from Uttar Gujarat Vij Company Limited (UGVCL) offers a valuable opportunity for suppliers and contractors to provide furniture and household appliances for the Sabarmati Guest House. The project involves procurement, installation, and commissioning of essential items such as beds, sofas, cabinets, microwaves, refrigerators, and water purifiers. With a project value of approximately Rs. 38.20 Lakhs, the tender emphasizes quality, timely delivery, and compliance with technical standards. The process includes detailed eligibility criteria, comprehensive technical specifications, and a transparent evaluation system. Bidders must submit their proposals electronically within the specified deadlines, adhering to all terms and conditions. This tender is ideal for companies specializing in utility sector supplies, furniture, and appliances seeking to collaborate with a government utility organization in Gujarat. The project aims to enhance guest accommodation facilities, ensuring comfort and quality for visitors, while providing a fair and competitive procurement process.
Scope Of Work
The scope of work includes:
Procurement and supply of furniture and appliances as listed below:
Item Specifications Beds Single/Double beds with mattress Sofa Chairs Comfortable seating with upholstery Slide Cabinets Wooden or metal, secure storage Coffee & Corner Tables Durable, suitable for guest lounge Luxury Cushions Decorative and comfortable Microwave Oven 20-30 liters, energy-efficient Refrigerator 200-300 liters, energy star rated Water Purifier Suitable for guest house capacity Installation and setup of all items at Sabarmati Co Campus.
Quality assurance to meet specified standards.
Testing and commissioning of appliances.
Compliance with safety and environmental regulations.
Documentation of procurement and installation process.
The contractor shall ensure timely delivery within 60 days from the award date, coordinate with UGVCL officials, and provide after-sales support if required.
Technical Specifications
The technical specifications include:
| Item | Technical Parameters |
|---|---|
| Beds | Size: 78" x 36"; Material: Hardwood or approved equivalent |
| Sofa Chairs | Frame: Hardwood; Upholstery: Leather or fabric |
| Refrigerators | Capacity: 250L; Power Consumption: < 150W |
| Water Purifier | Capacity: 10L; Purification Technology: RO + UV |
| Microwave | Power: 700W-1000W; Features: Defrost, Grill |
Procurement process involves:
- Submission of technical and financial bids.
- Technical evaluation based on specifications.
- Price bid opening for qualified bidders.
- Final award to the highest evaluated bidder.
All items must meet the standards specified in the tender documents and conform to safety and energy efficiency norms.
Financial Requirements
The estimated project cost is approximately Rs. 38,20,422.45 (INR). The financial proposal should include:
| Cost Component | Amount (INR) |
|---|---|
| Furniture | Rs. 15,00,000 |
| Appliances | Rs. 12,00,000 |
| Installation & Setup | Rs. 5,00,000 |
| Miscellaneous | Rs. 6,20,422.45 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful commissioning.
Bidders must submit detailed cost breakdowns and ensure compliance with the financial guidelines specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Utility Services
Tender Fee
₹1,180
Contract Form
Works
Completion Period
60 Days
Currency Type
Single
Bid Submission Start
29-07-2026 11:00:00
Document Download End
20-08-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹38,20,423
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Addil Chief Engineer
Bid Opening Authority
C.J. Rajpal
Address
Circle office, Sabarmati
Contact Details
Authority Records
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Documents 4
Tech Bid.pdf
TENDER_DOCUMENT
tender notice.pdf
TENDER_DOCUMENT
Price bid.pdf
TENDER_DOCUMENT
Amendment-1.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
21-08-2026 12:00
21-08-2026 12:30
24-08-2026 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
APPENDIX-V
User Defined Template-Standard
Technical
APPENDIX - I
User Defined Template-Standard
APPENDIX - II
User Defined Template-Standard
APPENDIX-III
User Defined Template-Standard
APPENDIX-VI
User Defined Template-Standard
APPENDIX-VII
User Defined Template-Standard
Commercial
Percentage Rate Form - 22
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Copy of GST registration Certificate
RequiredRTGS details of agency on letter head as per tender document
RequiredScanned copy of signed Appendix-V
RequiredScanned copy of Online Payment of Tender Fee
RequiredScanned copy of Online Payment of EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Valid registration certificate of appropriate class
RequiredGST registration certificate
RequiredList of orders executed in last 03 years (including works executed in UGVCL) along with copies of satisfactory completion certificates (3A) obtained from respective department for works completed during last 07 years.
RequiredList of works tendered / in hand works along with order copies.
RequiredSeparate EPF code number allotted by RPFC & last six months of current year EPF challan paid by copy is required.
RequiredScanned copy of Declaration in respect of Conflict of Interest on stamp paper of appropriate value
RequiredDetails of tools & tackles, owned & available for using in this work
RequiredSolvency certificate
Required
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration certificate.
- ✓ Must provide RTGS details on official letterhead as per tender guidelines.
- ✓ Must submit scanned copies of signed Appendix-V and online payment receipts for tender fee and EMD.
- ✓ Must possess valid registration certificates of appropriate class.
- ✓ Must have successfully executed similar works in last 3 years, with supporting completion certificates.
- ✓ Must provide a list of ongoing and tendered works.
- ✓ Must hold a valid EPF code number and recent EPF challans.
- ✓ Must submit a declaration regarding conflict of interest on stamp paper.
- ✓ Must provide details of tools and tackles available.
- ✓ Must submit a solvency certificate demonstrating financial stability.
| Qualification Requirements | Minimum Criteria |
|---|---|
| Turnover | Rs. 10 Lakhs in last 3 years |
| Experience | At least 1 similar project completed |
| Financial Stability | Solvency of Rs. 5 Lakhs |
Bidders failing to meet these criteria will be disqualified from the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender aims to procure furniture and household appliances for the mini-Guest House at Sabarmati Co Campus managed by UGVCL. The project includes supplying beds, sofas, cabinets, microwaves, refrigerators, and water purifiers to enhance guest accommodation facilities, ensuring quality and compliance with safety standards.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration, demonstrate experience in similar projects completed in the last 3 years, possess appropriate technical and financial credentials, and submit all required documents such as solvency certificates, EPF details, and conflict of interest declarations. Refer to the eligibility criteria section for detailed requirements.
What are the key dates and deadlines for this tender?
The bid submission opens on 29-07-2026 at 11:00 AM and closes on 10-08-2026 at 6:00 PM. Technical evaluation is scheduled for 11-08-2026 at 12:30 PM, and commercial bid opening will occur on 12-08-2026 at 12:00 PM. Bidders must adhere strictly to these deadlines to participate successfully.
How can I obtain the tender documents and submit my bid?
Tender documents are available for free download from the official portal. Bidders must submit electronic bids for both technical and financial proposals via the nProcure platform before the deadline. Physical submissions are not accepted. Training sessions are available for new users to facilitate online bidding.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (40%), experience & past performance (30%), financial competitiveness (20%), and delivery schedule (10%). The highest scoring bid, meeting all minimum thresholds, will be selected for contract award, ensuring a transparent and fair procurement process.