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Open Power and Energy NPROCURE

Government Tender for Garden Maintenance at SUB-SLDC 220KV Jambuva Substation Vadodara

Bid Publish Date

18-Aug-2025, 6:30 pm

Bid End Date

08-Sep-2025, 10:30 am

EMD

₹7,500

Value

₹5,90,142

Location

VADODARA , GUJARAT

Progress

Issue18-Aug-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 22

TECHNICAL SERVICES STOMACHERS APPARELS GRASS CUTTER POWER LAWN CUTTER SWITCH YARD WATER LEVEL RECORDER GROUND MAINTENANCE BEAUTIFICATION CLOTHING HORTICULTURE FLORICULTURE AND SILVICULTURE MEGA POWER PROJECT OTHER SERVICE MANAGEMENT SUPPORT SERVICES PROJECT MANAGEMENT SERVICE TREES, PLANTS AND SHRUBS LAWN MOWER SUBSTATION AESCULUS MICROCENTRIFUGES

This government tender offers a lucrative opportunity for landscaping and horticulture firms to secure a contract for annual garden maintenance at the SUB-SLDC, 220KV Jambuva Substation in Vadodara. Managed by Gujarat Energy Transmission Corporation Limited, this project involves comprehensive garden upkeep, including grass cutting, tree pruning, and landscaping, over a period of 24 months. Bidders must meet strict eligibility criteria, submit detailed technical and financial bids, and adhere to specified deadlines. With a focus on infrastructure maintenance within the power sector, this tender is ideal for experienced contractors seeking government projects in Gujarat. The process emphasizes transparency, quality, and safety, offering a significant opportunity to expand your company's portfolio in the public sector. Download the tender documents for detailed scope, terms, and conditions, and participate in this competitive bidding process to secure a prestigious government contract.

Scope Of Work

The scope of work for this tender includes:

  • Regular maintenance of gardens, lawns, and green areas within the substation premises.
  • Grass cutting, trimming, and removal of cuttings.
  • Tree planting, pruning, and care to promote healthy growth.
  • Removal of weeds and unwanted vegetation.
  • Maintenance of flower beds and decorative plants.
  • Ensuring safety standards are met during horticultural activities.

The process involves:

  1. Initial site assessment and planning.
  2. Procurement of necessary horticultural materials and tools.
  3. Implementation of maintenance activities as per schedule.
  4. Regular supervision and quality checks.
  5. Reporting and documentation of work progress.

The contractor must ensure compliance with safety regulations and environmental standards. The work schedule will be coordinated with the GETCO-SLDC authority, with periodic reviews to ensure quality and timely completion.

Activity Frequency Specifications
Grass Cutting Weekly Using appropriate machinery to prevent damage
Tree Pruning Monthly According to horticultural best practices
Weed Removal Bi-weekly Manual or chemical methods as approved
Flower Bed Maintenance Monthly Replacement and watering

The contractor shall provide all labor, equipment, and materials required for comprehensive garden maintenance.

Technical Specifications

The technical specifications include:

Parameter Requirement
Equipment Modern gardening tools, lawn mowers, pruning shears
Materials Quality compost, fertilizers, pesticides
Safety PPE for workers, safety signage
Procedures Sequentially, site assessment, preparation, execution, and reporting

Bidder must demonstrate the ability to deploy skilled horticultural staff, maintain equipment in good working condition, and adhere to safety and environmental standards. The work will be executed in phases, with initial assessment followed by scheduled maintenance activities. All technical operations should comply with local environmental regulations and safety protocols.

Financial Requirements

The estimated project cost is approximately ₹5,90,142, with a bid bond (EMD) of ₹7,500. The financial bid should be submitted as a percentage rate, with the following breakdown:

Cost Component Amount (₹)
Labour Variable
Materials Variable
Equipment Variable
Overheads Included
Profit Margin To be quoted

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after 6 months of satisfactory work.
  • Remaining 30% after project completion.
  • Payments will be subject to submission of progress reports and invoices.

Documents 3

TENDER-NOTICE-JMB-GRDN_19.07.25.pdf

TENDER_DOCUMENT

instructio to bidder.pdf

TENDER_DOCUMENT

SCHEDULE B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and licenses for horticultural and landscaping services.
  • ✓ Proven experience of at least 3 years in garden and landscape maintenance, preferably in power sector infrastructure.
  • ✓ Financial stability with a minimum average annual turnover of ₹20 lakh in the last 3 years.
  • ✓ Submission of EMD of ₹7,500 along with the bid.
  • ✓ Submission of all required documents including:
    Document Description
    Tender Notice Schedule As per tender document
    Tender Fees Document Proof of tender fee payment
    EMD Document Proof of EMD submission
    MSME Document If applicable
    Technical Bid Documents Signed technical bid, registration, experience, solvency, provident fund, P&L statement, firm nature, PAN, GST
  • ✓ The bidder should not be under any legal or financial restrictions.
Qualification Criteria Minimum Requirement
Experience 3 years in horticulture/landscaping
Financial Turnover ₹20 lakh/year
EMD ₹7,500
Valid Licenses As per applicable laws

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

08-09-2025 16:30

2. TECHNOCOMMERCIAL BID

08-09-2025 17:15

3. PRICE BID STAGE

08-09-2025 17:30

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNOCOMMERCIAL

tech bid

User Defined Template-Standard

Required

PRICE

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

TENDER-NOTICE-SCHEDULE-A

Required
2

TENDER FEES DOCUMENT

Required
3

EMD DOCUMENTS

Required
4

MSME DOCUMENT

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNOCOMMERCIAL BID

1

TECHNICAL BID - DULY STAMPED AND SIGNED

Required
2

Registration

Required
3

Experience

Required
4

Solvency

Required
5

Provident Fund Code

Required
6

Profit & Loss Account Statement

Required
7

Nature of Firm

Required
8

I.T. PAN CARD

Required
9

GST registration

Required

Stage - PRICE BID STAGE

1

PRICE BID

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the garden maintenance tender at SUB-SLDC Vadodara?

The tender involves comprehensive garden maintenance activities including grass cutting, tree pruning, weed removal, flower bed upkeep, and landscaping within the SUB-SLDC premises. The contractor must ensure regular upkeep, safety compliance, and quality standards over a 24-month period, with scheduled activities and periodic reporting.

What are the eligibility criteria for participating in this government tender?

Eligible bidders must have at least 3 years of experience in horticulture or landscaping, a minimum annual turnover of ₹20 lakh, valid licenses, and submit all required documents such as tender fee proof, EMD, registration, experience certificates, PAN, GST registration, and solvency certificates. They must also provide technical and financial bid documents as specified.

How can I submit my bid for this tender?

Bids must be submitted electronically via the official NPROCURE portal before the deadline of 8th September 2025, 4:00 PM. Bidders should upload all required documents, including technical and price bids, in the prescribed formats. Physical submissions are not accepted. Training sessions are available for online bid submission support.

What is the estimated value and budget for this project?

The estimated project cost is approximately ₹5,90,142. The bid bond (EMD) required is ₹7,500. Bidders are expected to quote a percentage rate in the financial bid. Payment terms include an advance, progress payments, and final settlement based on work completion and submission of invoices.

What is the evaluation process for selecting the successful bidder?

Bid evaluation is based on technical competence, experience, past performance, and financial bid. Technical bids are evaluated first, with a minimum qualifying score of 70%. The final selection is based on a weighted score combining technical and financial factors, with the highest scoring bid awarded the contract.