Government Tender for GIS Asset Management System Supply & Implementation Vadodara
Progress
Vadodara Gas Limited is inviting bids through a government tender for the supply and implementation of a GIS-based Asset Management System. This project aims to modernize asset tracking, maintenance, and management for Vadodara's gas infrastructure over a 36-month period. The tender is open to experienced GIS service providers and infrastructure companies with proven expertise in GIS solutions, data migration, and system integration. The process involves online submission, detailed evaluation, and transparent award procedures aligned with government procurement policies. Bidders must submit comprehensive technical and financial proposals via the NProcure platform before the deadline of October 7, 2026. The project emphasizes quality, technical excellence, and compliance, making it a significant opportunity for vendors in the GIS and infrastructure sectors to contribute to public sector development.
Scope Of Work
• Supply of GIS hardware and software components as per technical specifications.
• Implementation of GIS-based Asset Management System at Vadodara Gas Limited.
• Integration with existing infrastructure and data migration.
• Development of customized GIS modules for asset tracking, maintenance scheduling, and reporting.
• Conducting site surveys and data collection for GIS mapping.
• Installation, testing, and commissioning of the system.
• Providing comprehensive user training and documentation.
• Post-implementation support and maintenance for the contractual period.
The process involves:
- Submission of technical and financial bids through the online portal.
- Opening of bids by the designated authority.
- Evaluation based on technical compliance, experience, and financial competitiveness.
- Awarding of contract to the successful bidder.
| Specification | Details |
|---|---|
| System Type | GIS Asset Management System |
| Duration | 36 months |
| Key Features | Asset tracking, maintenance scheduling, reporting |
| Data Migration | Yes |
| Training | Yes |
| Support | Post-implementation support for 36 months |
Technical Specifications
| Parameter | Specification |
|---|---|
| Hardware | High-performance servers, GIS terminals |
| Software | GIS platform compatible with existing infrastructure |
| Data Storage | Minimum 1TB with backup solutions |
| Network | Secure, high-speed connectivity |
| Compatibility | Must integrate with existing VGL systems |
Sequential procedures:
- Hardware procurement as per specifications.
- Software customization and configuration.
- Data migration and system integration.
- Testing and validation.
- Training and handover.
- Post-installation support and maintenance.
Financial Requirements
The estimated project budget ranges from INR 50 lakh to INR 75 lakh, inclusive of hardware, software, implementation, and support costs. Payment terms are structured as follows:
- 10% advance upon contract signing.
- 40% after hardware delivery and installation.
- 30% after successful system testing.
- 20% upon project completion and handover.
All payments are subject to submission of valid invoices and acceptance reports. Bidders must submit a detailed cost breakdown in their financial bid, including licensing fees, hardware costs, implementation charges, and support fees.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹7,500
Contract Form
Buy
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
17-09-2026 12:01:00
Document Download End
19-10-2026 13:59:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Lump Sum TurnKey
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
Bid Docs GIS Mapping S337.pdf
TENDER_DOCUMENT
GCC Service - VGL.pdf
TENDER_DOCUMENT
Scope of Work GIS Mapping S337.pdf
TENDER_DOCUMENT
Replies_to_Bidders_Queries GIS Mapping S337.pdf
TENDER_DOCUMENT
Scope of Work GIS Mapping S337_Revised.pdf
TENDER_DOCUMENT
Corrigendum - 1_GIS Mapping S337.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
19-10-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have proven experience in GIS-based asset management projects.
✓ Must possess valid certifications and technical qualifications.
✓ Must submit all required documents including Tender Fee, EMD, technical and financial BEC documents, and company registration details.
✓ Financial stability demonstrated through audited financial statements.
✓ Valid licenses and certifications as per government norms.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 3 similar projects in GIS implementation |
| Financials | Audited financial statements for the last 3 years |
| Certifications | Valid ISO/IEC certifications, if applicable |
| Legal | PAN, GST, MSME registration, EPFO, ESIC |
| Documentation | Complete submission of all specified documents |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 07-10-2026 at 14:00 hours. Bidders must upload all required documents and submit their bids before this time via the NProcure portal.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender Fee Copy
- EMD Copy
- Technical and Financial BEC Documents
- Company registration documents (PAN, GST, MSME, EPFO, ESIC)
- Bid documents including GCC, drawings, and replies to queries.
All documents must be uploaded electronically as per the specified formats.
Is there any training provided for online bid submission?
Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 P.M. at (n)Code Solutions, Ahmedabad. This training helps bidders understand the online submission process, ensuring smooth participation.
What is the scope of work for this project?
The scope includes supply, installation, and commissioning of GIS hardware and software, data migration, system integration, user training, and post-implementation support for 36 months. The project aims to enhance asset management for Vadodara Gas Limited using GIS technology.
How will the tender be evaluated?
Evaluation criteria include technical compliance (40%), experience (30%), cost competitiveness (20%), and certifications (10%). Bids will be scored accordingly, and the highest scorer will be awarded the contract.