Government Tender for GPS Vehicle Tracking System Supply, Installation & Maintenance
Progress
This government tender from Surat Municipal Corporation offers an exciting opportunity for companies specializing in GPS vehicle tracking, fuel sensors, and fleet management solutions. The project involves the supply, installation, testing, and operation & maintenance of advanced GPS devices with fuel level sensors across municipal vehicles for a period of five years. Bidders must meet strict eligibility criteria, including proven experience, technical certifications, and financial stability. The tender emphasizes transparency, efficiency, and modern vehicle management practices, aligning with government initiatives to improve urban infrastructure and public service delivery. The procurement process is conducted electronically, with detailed technical and financial evaluations to select the most capable vendor. This project is ideal for firms with expertise in telematics, hardware deployment, and software support for public sector fleet operations, offering a significant opportunity to contribute to smart city initiatives and urban development in Gujarat.
Scope Of Work
The scope of work for this tender includes:
- Supply of GPS vehicle tracking devices with fuel level sensors that are compatible with existing vehicle infrastructure.
- Installation and commissioning of hardware on designated municipal vehicles.
- Testing and validation of the installed systems to ensure proper functionality.
- Operation and maintenance of the GPS tracking and fuel monitoring system software and hardware for a period of 5 years.
The process involves:
- Delivery of hardware components to Surat Municipal Corporation.
- Installation and configuration of GPS devices and fuel sensors.
- System testing to verify real-time tracking accuracy and fuel level reporting.
- Training municipal staff on system operation.
- Ongoing support and maintenance for five years, including software updates and hardware servicing.
| Technical Specifications | Details |
|---|---|
| GPS Device Compatibility | Must support real-time tracking, geo-fencing, and remote diagnostics |
| Fuel Sensor Accuracy | ±1% for fuel level measurement |
| Power Supply | 12V/24V vehicle power |
| Data Transmission | GPRS/4G LTE |
| Software Features | Dashboard, alerts, reporting, user management |
All hardware and software must meet the technical standards outlined in the tender documents.
Technical Specifications
The technical parameters for the GPS vehicle tracking system include:
| Parameter | Specification |
|---|---|
| GPS Accuracy | ≤ 10 meters |
| Fuel Sensor Range | 0-100% fuel level |
| Power Supply | 12V/24V DC |
| Data Transmission | GPRS, 4G LTE |
| Operating Temperature | -20°C to +70°C |
| Certification | CE, ISO 9001 |
Sequential procedures for installation:
- Site assessment and vehicle inspection.
- Hardware delivery to the site.
- Installation by certified technicians.
- System configuration and calibration.
- System testing and validation.
- Training municipal staff.
All technical components must adhere to the standards specified in the tender documents.
Financial Requirements
The total budget for this project is estimated between ₹50 lakh and ₹70 lakh, inclusive of hardware, software, installation, and five-year maintenance costs. The financial breakdown is as follows:
| Cost Component | Estimated Cost |
|---|---|
| Hardware | ₹20 lakh |
| Software | ₹10 lakh |
| Installation | ₹5 lakh |
| Maintenance (5 years) | ₹15 lakh |
| Contingency & Miscellaneous | ₹5 lakh |
Payment terms are structured as:
- 30% advance upon contract signing.
- 40% after hardware installation and initial testing.
- 30% after successful project completion and handover.
Bidders must submit a detailed financial proposal aligned with these guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹7,080
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
20-08-2026 14:00:00
Document Download End
22-10-2026 18:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Supply,erection and Commissioning
Authority & Contact
Officer Inviting Bids
Additional City Engineer (Ele/Mech)
Bid Opening Authority
Additional City Engineer (Ele/Mech)
Address
Surat Municipal Corporation,Tapipura,Surat
Contact Details
9825014541
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Documents 4
GPS and FMS Tender_FINAL.pdf
TENDER_DOCUMENT
Addenda Corrigendum 1_GPS_and_FMS.pdf
TENDER_DOCUMENT
337053 ADDENDA.pdf
TENDER_DOCUMENT
ADDENDA CORRIGENDUM 3 VTS.pdf
TENDER_DOCUMENT
Categories
15
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC etender 100 per EMD and Tender fee
User Defined Template-Standard
Commercial
SMC Workshop SITC of Vehicle Tracking & Fuel Monitoring Solution PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid registration and licenses for vehicle telematics solutions.
- ✓ Must submit Scan Copy of Tender Fee and EMD along with all required documents.
- ✓ Proven experience in deploying GPS tracking systems for government or municipal projects.
- ✓ Financial stability with annual turnover of at least ₹50 lakh in the last three financial years.
- ✓ Must possess ISO certifications related to quality and safety standards.
| Qualification Requirements | Minimum Criteria |
|---|---|
| Experience | At least 3 similar projects completed in the last 5 years |
| Financials | Minimum average annual turnover of ₹50 lakh |
| Certifications | ISO 9001 or equivalent |
| Technical Capability | Demonstrated ability to supply and maintain GPS and fuel sensors |
All submitted documents should be valid, clear, and conform to the tender specifications.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to procure and implement a comprehensive GPS vehicle tracking and fuel monitoring system for Surat Municipal Corporation, including hardware, software, installation, testing, and 5-year maintenance to improve fleet management and operational transparency.
Who is eligible to participate in this tender?
Eligible bidders must have prior experience in deploying GPS tracking solutions, possess valid certifications, demonstrate financial stability with a minimum turnover of ₹50 lakh annually, and submit all required documents such as tender fee and EMD as specified in the eligibility criteria.
What are the key technical requirements for the GPS devices?
The GPS devices must support real-time tracking, geo-fencing, remote diagnostics, and data transmission via GPRS or LTE. They should have an accuracy of ≤ 10 meters, operate within -20°C to +70°C, and meet CE and ISO 9001 certifications, ensuring durability and reliability in municipal vehicle environments.
What is the payment schedule for the project?
Payments are structured as 30% advance upon contract signing, 40% after hardware installation and initial testing, and the remaining 30% after project completion and handover. All payments are contingent on meeting specified milestones and quality standards.
How can I get assistance with the bidding process?
Bidders can attend free vendor training sessions held every Saturday at (n)Code Solutions, Ahmedabad, and contact the support team at +91-79-40007517 or via email at [email protected] for technical or procedural assistance related to online bid submission and document preparation.