Government Tender for High Mast Lighting & Streetlight System Installation in Surat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,478
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
14
This government tender offers a significant opportunity for contractors specializing in electrical infrastructure to participate in the installation of high mast luminaires and street lighting systems across villages in Surat's South Zone-B. Managed by the Surat Municipal Corporation, the project aims to enhance rural lighting, improve safety, and promote energy-efficient solutions. The tender involves supply, erection, and commissioning of 12-meter-high high mast poles with LED luminaires, along with street lighting on various roads. The process is fully online, requiring bidders to submit technical and financial proposals before the deadline of July 8, 2025. Eligible companies with proven experience in similar projects are encouraged to participate, ensuring adherence to technical standards and safety norms. The project supports urban and rural development initiatives, contributing to improved public infrastructure and energy conservation. Detailed documentation, eligibility criteria, and bid procedures are outlined to facilitate transparent and competitive bidding, fostering innovation and quality in municipal infrastructure projects.
Scope Of Work
The scope of work includes:
- Supply of high mast luminaires with LED luminaires suitable for outdoor village lighting.
- Erection of 12-meter-high high mast poles at designated locations.
- Installation of street lighting systems on various roads and areas within the villages.
- Commissioning and testing of all electrical and lighting equipment to ensure compliance with technical standards.
- Adherence to the detailed project report (DPR) work numbers 9, 6, 12, and 13, as per the tender documents.
Key deliverables:
- Fully installed and operational high mast lighting systems.
- Street lighting systems on specified roads.
- Complete documentation of installation and commissioning.
- Training and handover to municipal authorities.
Process flow:
- Site survey and preparation.
- Supply of materials.
- Erection of poles and mounting of luminaires.
- Electrical wiring and connections.
- Testing and commissioning.
- Final inspection and handover.
| Specification | Details |
|---|---|
| Height of Mast | 12 meters |
| Luminaire Type | LED |
| Power Rating | As per DPR specifications |
| Material | Galvanized steel |
| Certification | Compliant with BIS standards |
Important: All work must comply with local safety and electrical standards, and bidders must submit detailed technical proposals along with their bids.
Technical Specifications
The technical specifications require the use of high-quality LED luminaires with a minimum lumen output of 20,000 lumens, suitable for outdoor village lighting. The mast poles should be galvanised steel, 12 meters in height, with a minimum load capacity of 500 kg. The electrical wiring must meet BIS standards, with IP65 rated connectors and weatherproof enclosures. Installation procedures involve site survey, foundation laying, pole erection, electrical wiring, and testing. The system should support remote monitoring and control, with specifications provided in the tender documents.
| Parameter | Specification |
|---|---|
| Luminaire Type | LED, IP65 rated |
| Power | 150W to 250W |
| Material | Galvanized steel |
| Mast Height | 12 meters |
| Certification | BIS and IEC standards |
| Control System | Remote monitoring compatible |
Sequence of installation:
- Site assessment.
- Foundation preparation.
- Pole erection.
- Electrical wiring and luminaire mounting.
- System testing and commissioning.
- Handover and documentation.
Financial Requirements
The estimated budget for the entire project ranges from Rs. 10,00,000 to Rs. 15,00,000, depending on the scope and materials used. The financial breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Materials | 60% |
| Labour | 25% |
| Transportation | 10% |
| Miscellaneous | 5% |
Payment terms:
- 30% advance upon contract signing.
- 50% after installation completion.
- Remaining 20% after final inspection and approval.
- Payments will be processed through bank transfer upon submission of invoices and certification documents.
Bidders must submit a detailed financial proposal aligned with the above estimates, including breakdowns of costs and timelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Supply,erection and Commissioning
Authority & Contact
Officer Inviting Bids
Dy. Commissioner, South Zone-B (Kanakpur)
Bid Opening Authority
Dy. Commissioner, South Zone-B (Kanakpur)
Address
South Zone-B, B/s. Swaminarayan Mandir, Kanakpur, Sachin, Surat
Contact Details
6359905030
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Documents 6
Work No. 03 Technical Bid Umber Notified Area.pdf
TENDER_DOCUMENT
Work No. 03 Price Bid.pdf
TENDER_DOCUMENT
Work No. 06 Technical Bid Unn Notified Area.pdf
TENDER_DOCUMENT
Work No. 06 Price Bid.pdf
TENDER_DOCUMENT
Work No. 08 Technical Bid Gabheni Notified Area.pdf
TENDER_DOCUMENT
Work No. 08 Price Bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for electrical and infrastructure works.
✓ Proven experience in installing high mast lighting and street lighting systems.
✓ Submission of recent work completion certificates.
✓ Financial stability with annual turnover of at least [specified amount].
| Criteria | Requirement |
|---|---|
| Tender Fee | Rs. 2,478 |
| EMD | Rs. 19,900 |
| Experience | Minimum 3 similar projects in last 5 years |
| Certification | Valid electrical contractor license |
| Financials | Annual turnover of at least Rs. [specified amount] |
Note: All documents must be submitted in scanned copies, including tender fee receipt, EMD deposit proof, and relevant project certificates.
Bidding Process
Process Timeline
Required Forms
Preliminary
SMC 100 percent bid fee 100 percent EMD Tabular Form
User Defined Template-Standard
Commercial
SMC SZ-B Work No.03 Percentage Rate PB
User Defined Template-Secured
SMC SZ-B Work No.06 Percentage Rate PB
User Defined Template-Secured
SMC SZ-B Work No.08 Percentage Rate PB
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Copy of Tender Fee
RequiredScan Copy of EMD
RequiredScan Copy of all required documents as per tender condition.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this tender?
The bid submission deadline is July 8, 2025, at 6:00 PM. Bidders must upload all required documents and complete the process before this date. Late submissions will not be accepted.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid registration, relevant experience in high mast and street lighting projects, and demonstrate financial stability with an annual turnover meeting the specified threshold. Additionally, submission of all required documents, including tender fee, EMD, and project certificates, is mandatory.
How can I obtain the tender documents and technical specifications?
Tender documents and technical specifications are available for download free of cost from the official portal. Visit the Surat Municipal Corporation's tender portal and use the provided links to access the documents. Support is available for registration and downloading assistance.
What is the evaluation process for bids?
Bids will be evaluated based on technical compliance (40%), financial proposal (30%), past performance (20%), and delivery schedule (10%). Bidders must meet minimum thresholds to qualify for award, with the highest-scoring compliant bid selected.
What technical standards must the lighting systems meet?
Lighting systems must use LED luminaires with a minimum lumen output of 20,000 lumens, IP65 rated for weatherproofing, and conform to BIS and IEC standards. Installation procedures include site survey, foundation, pole erection, wiring, and testing, ensuring compliance with safety and quality norms.
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Documents 6
Work No. 03 Technical Bid Umber Notified Area.pdf
TENDER_DOCUMENT
Work No. 03 Price Bid.pdf
TENDER_DOCUMENT
Work No. 06 Technical Bid Unn Notified Area.pdf
TENDER_DOCUMENT
Work No. 06 Price Bid.pdf
TENDER_DOCUMENT
Work No. 08 Technical Bid Gabheni Notified Area.pdf
TENDER_DOCUMENT
Work No. 08 Price Bid.pdf
TENDER_DOCUMENT