Government Tender for Hospital Information System (HIMS) Supply & Implementation
Bid Publish Date
15-Sep-2026, 12:45 pm
Bid End Date
25-Sep-2026, 10:30 am
Location
Progress
This government tender offers an exclusive opportunity for experienced healthcare IT vendors to supply, implement, and support a comprehensive Hospital Information Management System (HIMS). The project aims to modernize hospital operations, enhance patient data management, and streamline clinical and administrative workflows across government healthcare facilities. Bidders will be responsible for delivering a fully integrated, secure, and scalable HIMS platform, including data migration, staff training, and post-implementation support. The tender is managed by the IT Division of GNFC Ltd., based in Gandhinagar, Gujarat, and is open to qualified organizations with proven expertise in healthcare IT solutions. The project emphasizes compliance with technical standards, timely delivery, and quality assurance, offering significant value and impact on public health infrastructure. Interested bidders should review all tender documents, adhere to submission deadlines, and ensure their proposals meet all specified criteria to participate in this strategic healthcare modernization initiative.
Scope Of Work
The selected agency will be responsible for the following activities:
- Supply of the Hospital Information Management System (HIMS) software and hardware components as specified in the tender documents.
- Implementation and configuration of the HIMS across designated hospital sites.
- Data migration from existing systems to the new platform, ensuring data integrity and security.
- Integration of HIMS with existing hospital infrastructure and third-party systems.
- Conducting comprehensive user training sessions for hospital staff.
- Providing go-live support to ensure smooth transition and system stabilization.
- Delivering ongoing maintenance and technical support post-implementation.
Key Deliverables:
- Fully functional HIMS system installed and configured.
- Migration of historical data with validation reports.
- Integration with hospital hardware and software.
- Training completion certificates for staff.
- Support and maintenance agreement.
| Specification | Details |
|---|---|
| Hardware Requirements | Servers, networking equipment, workstations |
| Software Modules | Patient management, billing, pharmacy, laboratory |
| Data Migration | Secure transfer, validation, backup |
| Training | On-site and remote sessions |
| Support | 24/7 technical assistance |
Sequential Process:
- Issue of purchase order.
- Delivery of hardware and software.
- System installation and configuration.
- Data migration and testing.
- Staff training.
- Go-live and support phase.
- Post-implementation review and support.
Technical Specifications
The HIMS must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Software Platform | Compatible with Windows and Linux servers |
| Data Security | AES 256-bit encryption, role-based access |
| Interoperability | HL7, FHIR standards |
| Hardware Compatibility | Minimum server specifications: 16-core CPU, 64GB RAM, SSD storage |
| User Interface | Responsive, multilingual support |
| Backup & Recovery | Automated backups, disaster recovery plan |
Sequential Procedures:
- System design based on requirements.
- Hardware procurement and setup.
- Software installation and configuration.
- Data migration and validation.
- Integration testing.
- User acceptance testing.
- Final deployment and go-live.
Financial Requirements
The estimated project cost ranges between INR 50,00,000 and INR 75,00,000, inclusive of all hardware, software, implementation, and support services. The financial proposal should include a detailed breakdown:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Hardware | 20,00,000 |
| Software Licensing | 15,00,000 |
| Implementation & Configuration | 10,00,000 |
| Data Migration | 5,00,000 |
| Training & Support | 5,00,000 |
| Contingency & Miscellaneous | 5,00,000 |
Payment Schedule:
- 30% advance upon contract signing.
- 40% after delivery and installation.
- 20% post-acceptance testing.
- 10% after successful go-live and stabilization.
All payments are subject to submission of valid invoices and completion of respective milestones.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
15-09-2026 18:15:00
Document Download End
25-09-2026 16:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Procurement Committee
Bid Opening Authority
Procurement Committee
Address
(n)Code Solutions - A division of GNFC Ltd. GIFT Office, Gandhinagar
Contact Details
[email protected]/07966743257
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Documents 6
Tender_RateContract_HIMS_Final_11.09.2026.pdf
TENDER_DOCUMENT
GCC GNFC.PDF
TENDER_DOCUMENT
GNFC GCP.pdf
TENDER_DOCUMENT
GNFC_Integrity Pack_Standard Draft.pdf
TENDER_DOCUMENT
GST ANNEXURE_18-3-2023_Updated.pdf
TENDER_DOCUMENT
GNFC_Consolidated_Pre-Bid_Query_Responses.pdf
TENDER_DOCUMENT
Categories
10
Bidding Process
Process Timeline
Required Forms
Preliminary
Technical Capabilities
User Defined Template-Standard
Financial Capabilities
User Defined Template-Standard
Compliance Statement
User Defined Template-Standard
Deviation Statement
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Pre-qualification Criteria
User Defined Template-Standard
Commercial
Price Bid.
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Kindly attach all necessary documents as per asked in tender RFP document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee / Exemption Certificate
RequiredForm - Emd Fee Form
Provide any proof of EMD Document / Exemption Certificate
Required
Eligibility Criteria
✓ Must have proven experience in implementing Hospital Information Management Systems for government or large healthcare institutions.
✓ Must possess valid digital certificates as per the Information Technology Act-2000.
✓ Must submit all required documents as specified in the tender RFP, including technical and financial credentials.
✓ Must have a minimum turnover of [specify amount] over the last three financial years, as per the attached financial qualification table.
✓ Must demonstrate compliance with all applicable healthcare IT standards and government regulations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Years of Experience | At least 5 years in healthcare IT projects |
| Past Projects | Successfully completed at least 3 similar projects |
| Certification | Valid Digital Certificates, ISO certifications (if applicable) |
| Financial Stability | Minimum annual turnover of INR [amount] |
Additional Requirements:
- No ongoing legal disputes or litigations.
- Submission of EMD of INR 100,000 or valid exemption certificate.
- Compliance with all tender terms and conditions.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select a qualified agency to supply, implement, and support a comprehensive Hospital Information Management System (HIMS) across designated healthcare facilities. The project focuses on improving patient data management, clinical workflows, and administrative efficiency through a secure, scalable, and integrated platform.
Who can participate in this tender?
Eligible bidders include companies with proven experience in healthcare IT projects, possessing valid digital certificates, and demonstrating financial stability. Bidders must submit all required documentation, including technical and financial credentials, as specified in the tender documents. Experience with government or large hospital projects is highly preferred.
What are the key technical requirements for the HIMS?
The system must be compatible with Windows and Linux servers, support HL7 and FHIR standards for interoperability, and ensure data security with AES 256-bit encryption. Hardware specifications include minimum 16-core CPUs, 64GB RAM, and SSD storage. The user interface should be responsive and multilingual, with automated backup and disaster recovery features.
What is the bidding process and timeline?
Bidders can download tender documents from the official portal starting 15-09-2026. The last date for bid submission is 25-09-2026 at 16:00. Bids will be opened on a subsequent date, and evaluation will follow based on technical and financial criteria. Ensure all documents are complete and submitted before the deadline to avoid disqualification.
What is the estimated project cost and payment schedule?
The estimated cost ranges from INR 50,00,000 to INR 75,00,000, covering hardware, software, implementation, and support. Payments are scheduled as 30% advance, 40% after delivery, 20% post-acceptance testing, and 10% after go-live. Payment is contingent upon submission of valid invoices and milestone completion.