Government Tender for Hiring 66kV Eroo Group Vehicles on Bi-Annual Contract in Navsari
Progress
This government tender offers a 24-month contract for hiring 66kV Eroo group vehicles in Navsari, Gujarat. The project targets power transmission infrastructure support by providing petrol/diesel pickup trucks with a goods capacity of 2.5MT. Bidders must meet strict eligibility criteria, including experience, technical certifications, and financial stability. The tender process involves preliminary, technical, and commercial stages, with detailed documentation and compliance requirements. This opportunity is ideal for vehicle rental companies, logistics providers, and power sector contractors seeking government contracts in Gujarat. The contract emphasizes reliable, compliant, and efficient transportation services to support Gujarat's power transmission network, ensuring timely service delivery and adherence to safety standards.
Scope Of Work
The scope of work includes:
- Providing petrol/diesel-driven pickup trucks for power transmission operations.
- Vehicles must be not more than 5 years old from the date of tender opening.
- Vehicles should have a goods carrying capacity of 2.5MT.
- The contract duration is 24 months, with services required 24 hours daily.
- Minimum monthly mileage of 3000 km must be maintained.
- Vehicles will operate under the jurisdiction of GETCO, Navsari.
- Bidders must ensure vehicle availability, maintenance, and timely service.
- All vehicles must comply with safety, pollution, and technical standards.
- The selected contractor will be responsible for vehicle insurance, permits, and legal compliance.
- The contract includes regular monitoring, reporting, and adherence to government regulations.
| Specification | Details |
|---|---|
| Vehicle Type | Petrol/Diesel Pickup Truck |
| Age Limit | Not more than 5 years old |
| Goods Capacity | 2.5 Metric Tons |
| Service Duration | 24 months |
| Daily Service | 24 hours |
| Monthly Km | Minimum 3000 km |
Key Deliverables:
- Fully functional, compliant vehicles
- Maintenance and servicing logs
- Timely reporting and documentation
Sequential Process:
- Submission of bid documents
- Technical evaluation
- Commercial evaluation
- Contract award and commencement
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Type | Petrol/Diesel |
| Age Limit | Not more than 5 years |
| Load Capacity | 2.5 MT |
| Service Hours | 24 hours/day |
| Minimum Monthly Km | 3000 km |
| Vehicle Condition | Fully insured, registered, and roadworthy |
Process for technical compliance:
- Submit vehicle registration and insurance documents.
- Provide vehicle inspection reports.
- Demonstrate vehicle maintenance records.
- Confirm compliance with pollution and safety standards.
All vehicles must pass inspection and meet Gujarat state transport regulations before deployment.
Financial Requirements
The estimated contract value is approximately ₹23,27,592.48. The financial bid should include:
| Cost Component | Details |
|---|---|
| Vehicle Rental | Fixed monthly rate |
| Fuel Charges | As per actual consumption |
| Maintenance | Inclusive in rental or as specified |
| Total Estimated Cost | ₹23,27,592.48 for 24 months |
Payment terms:
- Payments will be made monthly upon submission of invoice.
- A security deposit or performance guarantee may be required.
- Any additional costs must be clearly specified in the bid.
- Bidders should include detailed cost breakdowns and applicable taxes.
Bids must conform to the financial format provided in the tender documents and include all relevant financial documentation for evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
06-10-2026 19:00:00
Document Download End
28-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹23,27,593
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
The Superintending Engineer
Bid Opening Authority
The Superintending Engineer
Address
1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424
Contact Details
9925209699
Authority Records
BID & GeM Expert Consultancy
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Documents 3
1. Tender Notice.pdf
TENDER_DOCUMENT
2. Technical bid with QR TCC and GCC.pdf
TENDER_DOCUMENT
3. Pricebid.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
28-10-2026 16:10
28-10-2026 16:15
28-10-2026 16:30
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredStage - Technical Stage
Scan copy of Certificate of Registration as Approved Vender with GETCO OR Certificate of Authorized dealer of approved manufacturers along with certificate of registration of the original manufacturer with GETCO
RequiredScan copy of work order with work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document
RequiredScan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents
Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet
RequiredElectrical Contractor License with latest validation
RequiredUnder taking in respect of reference to NCLT
RequiredScan copy of Declaration of Conflict of Interest on Company Letter head
RequiredScan copy of Declaration of Relationship with employee on Company Letter head
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid registration as a vehicle rental or logistics company.
✓ Proven experience in providing similar vehicle services for government or power sector projects.
✓ Must possess valid Electrical Contractor License and relevant permits.
✓ Financial stability demonstrated through last three years' income tax returns, profit & loss statements, and balance sheets.
✓ Submit EMD (Earnest Money Deposit) as specified.
✓ Provide experience certificates for similar projects.
✓ Must have valid bank solvency certificates.
✓ Registration with GST, Provident Fund, and PAN is mandatory.
✓ Submit partnership deeds, POA, or self-declaration documents as applicable.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 2 similar contracts in last 3 years |
| Financial | Annual turnover of at least ₹50 lakhs |
| Certifications | Valid Electrical Contractor License |
| Documents | All required registration and compliance certificates |
Note: All documents must be duly signed, attested, and submitted within stipulated deadlines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring petrol/diesel pickup trucks not more than 5 years old, with a goods carrying capacity of 2.5MT, for 24 months of service supporting power transmission in Navsari. The vehicles must operate 24 hours daily, covering a minimum of 3000 km per month. The scope includes vehicle provision, maintenance, insurance, and compliance with safety standards, ensuring reliable transportation for GETCO's power infrastructure projects.
What are the eligibility criteria for bidders?
Bidders must have valid registration as vehicle rental or logistics providers, experience in similar government projects, and valid electrical contractor licenses. They should submit financial documents like income tax returns, balance sheets, and bank solvency certificates from the last three years. Additionally, bidders must provide GST, PAN, Provident Fund registration, and experience certificates. All documents should be duly signed, attested, and submitted before the deadline.
How is the bidding process structured?
The process includes downloading tender documents, paying the tender fee of ₹1180, and submitting technical and financial bids online via the NProcure portal. The bid opening occurs on 28-10-2026, with evaluations following immediately. Bidders must ensure timely submission of all required documents, including EMD and technical certificates. The highest-scoring compliant bid will be awarded the contract, with notifications issued shortly after evaluation.
What technical specifications must the vehicles meet?
Vehicles should be not more than 5 years old, petrol/diesel-powered, with a load capacity of 2.5MT. They must be fully insured, registered, and roadworthy. Vehicles should pass Gujarat state transport inspections and pollution standards. The technical compliance includes vehicle registration, insurance, maintenance records, and safety features. All vehicles will undergo inspection before deployment to ensure adherence to specifications.
What are the key dates and deadlines for this tender?
The tender opens on 06-10-2026 and closes on 28-10-2026 at 16:00. The technical evaluation concludes on 28-10-2026 at 16:15, followed by commercial evaluation at 16:30. The contract award is expected by 29-10-2026, with contract signing on 30-10-2026. Bidders are advised to submit all documents well before deadlines to avoid disqualification.