Government Tender for Hiring 7-Seater Diesel Vehicle for Gujarat Energy Transmission
Bid Publish Date
28-Sep-2026, 8:00 am
Bid End Date
19-Oct-2026, 10:30 am
Value
₹7,56,693
Location
Progress
Gujarat Energy Transmission Corporation Limited invites bids for a government contract to hire a 7-seater diesel AC vehicle for official transportation services at the Surendranagar division. This 12-month contract involves providing a reliable, compliant vehicle for Deputy Engineer duties, ensuring safety, quality, and punctuality. The tender emphasizes transparency, with detailed eligibility, technical, and financial criteria. Bidders must submit their proposals online, adhering to strict deadlines, and meet all legal and technical standards. The project offers an estimated value of Rs. 7,56,693, making it a significant opportunity for transport service providers experienced in government contracts. The procurement process includes technical evaluation, price bidding, and final award based on comprehensive scoring. Interested companies should review the detailed tender documents, prepare necessary documentation, and participate in the online bidding process to secure this lucrative government contract.
Scope Of Work
The selected contractor will be responsible for providing a diesel-driven, closed-body 7-seater AC vehicle suitable for government transportation needs. Key deliverables include:
- Supply of a new or vehicle not registered before 3 years, with airbag features.
- Maintenance and operational readiness of the vehicle throughout the contract period.
- Ensuring vehicle documentation is valid and available.
- Adherence to safety and quality standards specified in the tender.
The process involves:
- Submission of technical and financial bids via the online portal.
- Technical evaluation based on specified criteria.
- Price bid opening for qualified bidders.
The vehicle must meet the following specifications:
| Specification | Details |
|---|---|
| Vehicle Type | 7-seater diesel AC Jeep |
| Registration | Not older than 3 years |
| Airbags | Must be equipped |
| Fuel | Diesel |
| Body | Closed, suitable for official use |
The contractor shall ensure timely vehicle availability, proper documentation, and compliance with all safety standards throughout the contract duration.
Technical Specifications
The vehicle must be a diesel-driven, closed-body 7-seater AC jeep (such as Scorpio, Mahindra Max, Bolero Neo). It should have the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Type | Diesel |
| Seating Capacity | 7 persons |
| Airbags | Yes |
| AC | Yes |
| Body Type | Closed |
| Registration | Not older than 3 years |
Procedures include:
- Vehicle inspection and documentation verification.
- Submission of technical bid with all supporting documents.
- Technical evaluation and approval.
- Price bid opening for qualified bidders.
The vehicle must comply with safety standards, emission norms, and government regulations applicable in Gujarat.
Financial Requirements
The estimated contract value is Rs. 7,56,693. The financial proposal should include a detailed breakdown of costs, including vehicle hire charges, taxes, and any additional fees. Payments will be made in installments based on milestones or monthly invoicing, as per the terms specified in the tender document.
| Cost Component | Amount (Rs.) |
|---|---|
| Vehicle Rental | To be quoted |
| Taxes | As applicable |
| Service Charges | As applicable |
Payment terms:
- 50% advance upon contract signing.
- Remaining 50% in monthly installments.
- Final settlement after successful completion of contract.
Bidders must submit proof of payment for tender fee and EMD along with their financial bid.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
28-09-2026 13:30:00
Document Download End
19-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹7,56,693
Bid To RA
No
Item Category
Electrical - All
Authority & Contact
Officer Inviting Bids
SE TR Surendranagar
Bid Opening Authority
SE TR Surendranagar
Address
66 KV Substation Compound, Nr. Shiv Hotel, ST Stand Road, Surendranagar-363 002
Contact Details
Authority Records
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Documents 1
STC-144-2026 Additional Vehicle DE Const. Sub Div. Bagodara.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
21-10-2026 10:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Bid
Scan copy of Tender Documents duly Sign & Stamp by Contractor
RequiredThe Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening OR The bidder should provide New Vehicle as per mentioned in Tender -Quotation -must be submit with numbers of air bag.
RequiredQuotation as per Demanded Vehicle
Vehicle Documents if Vehicle offered.
Additional EMD if Quotation Submitted.
PAN Card
RequiredDetails of partners Directors of the Firm Company. Partnership Deed if applicable.
Copy of Notarized Power of Attorney as the case may be
Duly attested copy of MSME registration If applicable
Last 3 Year profit loss balance sheet with ITR.
RequiredNCLT Undertaking required on agency letter pad duly stamp and signed by agency.
RequiredUndertaking of Relation with Employee required on agency letter pad duly stamp and signed by agency.
RequiredConflict of Interest required on agency letter pad duly stamp and signed by agency.
RequiredPF Registration
RequiredNotarized Third Party Agreement if any
GST
RequiredValid Driving License
RequiredVehicle Undertaking if Vehicle Offered
Proof of payment of Extra EMD, EMD, Tender Fee
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must submit a signed and stamped scan copy of the tender documents.
✓ The vehicle offered should be either new or registered within the last 3 years, with airbag features.
✓ Submit a valid quotation matching the demanded vehicle specifications.
✓ Provide vehicle registration documents.
✓ Include additional EMD if applicable.
✓ Must possess a valid PAN Card.
✓ Provide details of partners or directors, including partnership deed if applicable.
✓ Submit notarized Power of Attorney if applicable.
✓ Include attested MSME registration certificate, if applicable.
✓ Submit last 3 years profit & loss balance sheet with ITR.
✓ Provide NCLT undertaking on agency letter pad.
✓ Submit undertaking of relation with employee and conflict of interest.
✓ Valid PF registration.
✓ Notarized third-party agreement, if any.
✓ Valid GST registration.
✓ Valid driving license.
✓ Vehicle undertaking, if vehicle is offered.
✓ Proof of payment for tender fee and EMD.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Demonstrate financial stability with supporting documents |
| Experience | Proven experience in government vehicle contracts |
| Legal Compliance | Valid licenses, registrations, and certifications |
| Technical Capability | Vehicle specifications as per tender |
| Certification | Valid EMD and tender fee proofs |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified contractors to provide a 7-seater diesel AC vehicle (such as Scorpio, Mahindra Max, Bolero Neo) for Gujarat Energy Transmission Corporation Limited. The vehicle will be used for official transportation for 12 months, ensuring reliable mobility for Deputy Engineer at the Const. Sub-Division Bagodara. The procurement emphasizes quality, compliance with technical specifications, and timely delivery, offering an estimated value of Rs. 7,56,693. Bidders must meet eligibility criteria, submit technical and financial bids online, and adhere to government procurement policies for a transparent and competitive process.
What are the key eligibility criteria for bidders?
Bidders must fulfill several eligibility requirements, including:
- Submission of signed and stamped tender documents.
- Vehicle must be new or registered within the last 3 years, equipped with airbags.
- Provide valid vehicle registration documents.
- Submit PAN Card, GST registration, and valid driving license.
- Demonstrate financial stability with last 3 years' profit & loss statements and ITR.
- Provide NCLT undertaking, conflict of interest declaration, and undertakings related to employee relations.
- Submit proof of payment for tender fee and EMD.
- Comply with all legal and technical standards specified in the tender document.
These criteria ensure only qualified and compliant bidders participate, maintaining transparency and quality in government procurement.
How does the bidding process work?
The bidding process involves several steps:
- Download and review the tender documents from the official portal.
- Submit the technical and financial bids online before the deadline of 19-10-2026 at 16:00.
- Technical bids are evaluated on 21-10-2026 at 10:00 AM.
- Shortlisted bidders will be invited to participate in the price bid opening.
- Final evaluation will be based on technical competence, experience, and financial competitiveness.
- The highest scoring compliant bid will be awarded the contract.
Bidders must ensure timely submission and complete documentation to avoid disqualification. The process is designed to promote fairness, transparency, and competitiveness.
What are the important dates and deadlines I should be aware of?
Key deadlines for this tender include:
| Date | Event | Details |
|---|---|---|
| 28-09-2026 | Bid Start | Bidders can start submitting bids |
| 19-10-2026 | Bid End | Last date for bid submission at 16:00 |
| 21-10-2026 | Technical Evaluation | Scheduled at 10:00 AM |
| 25-10-2026 | Final Notification | Contract award notification |
It is crucial for bidders to submit all required documents and bids before the specified deadlines to ensure consideration. Late submissions will not be accepted, and adherence to timelines is mandatory for participation in this government tender.
How can I contact the tender issuing authority for support?
For assistance or clarifications regarding this tender, contact:
Name: SE TR Surendranagar
Email: [email protected]
Phone: +91-79-40007517
Support is available during official working hours. Bidders can also visit the Gujarat Energy Transmission Corporation Limited official website for updates, detailed instructions, and additional support. It is recommended to contact the authority well in advance of the bid deadline to resolve any queries or issues related to documentation, technical specifications, or procedural requirements.