Government Tender for Hiring A/C Diesel/Petrol 8+1 Seater Jeep for Power Sector Gujarat
Progress
This government tender offers a unique opportunity for vehicle service providers to supply a fully equipped 8+1 seater A/C jeep, preferably Mahindra Scorpio, for Gujarat's power transmission infrastructure. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project involves hiring a reliable vehicle with a driver for 2 years, supporting critical operations at the DE 220 KV Nanikhakhar substation. The tender emphasizes transparency, statutory compliance, and timely service delivery, ensuring seamless transportation for power infrastructure maintenance and operations. With a project value of approximately INR 14.4 lakh, the tender invites experienced bidders to participate through a fully electronic process, adhering to specified eligibility and technical standards. This opportunity is ideal for transportation companies specializing in government contracts, vehicle leasing, and power sector logistics, aiming to contribute to Gujarat’s energy infrastructure development.
Scope Of Work
The scope of work includes:
- Providing a fully functional, well-maintained A/C diesel/petrol 8+1 seater closed body jeep, preferably Mahindra Scorpio.
- Ensuring the vehicle is not older than 3 years from the date of technical bid opening.
- Supplying a qualified driver with valid driving license, physical fitness, and eye testing certification.
- Maintaining the vehicle in good condition throughout the contract period.
- Operating the vehicle for 12 hours daily, covering approximately 3000 km per month.
- Ensuring timely vehicle availability at the specified location: Superintending Engineer (AM) Anjar, GETCO Circle Office, Bhuj Road, Anjar, Gujarat.
- Complying with all safety, insurance, and permit requirements including road permit, insurance policies, and pollution under control (PUC) certificates.
- Submitting all necessary documents such as registration, insurance, P.F. certificate, PAN, GST registration, and other statutory requirements.
- Maintaining transparency and adherence to contractual terms.
| Key Deliverables | Specifications |
|---|---|
| Vehicle Type | 8+1 seater closed body jeep |
| Preferred Model | Mahindra Scorpio |
| Age Limit | Not older than 3 years |
| Operating Hours | 12 hours per day |
| Monthly KM | Approx. 3000 km |
| Contract Duration | 2 years |
The successful bidder must ensure compliance with all statutory and safety standards, and provide timely service as per the contract terms.
Technical Specifications
The vehicle must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | Mahindra Scorpio or equivalent |
| Seating Capacity | 8+1 passengers |
| Vehicle Age | Not exceeding 3 years |
| Fuel Type | Diesel or Petrol |
| Air Conditioning | Yes |
| Body Type | Closed body |
| Maintenance | Regular servicing and timely repairs |
| Certification | PUC, insurance, registration valid |
Sequential process for technical compliance:
- Submit vehicle registration and insurance documents.
- Provide proof of road permit and pollution certificate.
- Submit driver’s license, fitness, and eye test certificates.
- Ensure vehicle meets age and model specifications.
- Complete technical inspection by authorized officials.
All vehicles must adhere to safety standards and be equipped with necessary safety features and documentation as per government regulations.
Financial Requirements
The estimated contract value is approximately INR 14,41,320 for the entire 2-year period. The financial bid should specify the rate per month and total cost, including all applicable taxes and charges. Payment will be made monthly upon submission of valid invoices and necessary documents.
| Cost Component | Amount (INR) |
|---|---|
| Monthly Hire | To be quoted by bidder |
| Total Contract | INR 14,41,320 |
| Payment Schedule | Monthly, based on invoice submission |
| Taxes | As applicable |
Bidders must provide a detailed quotation as per Schedule-B, including all costs involved. The bid should also include terms for escalation, if any, and ensure compliance with the financial terms specified in the tender document.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
02 Years
Currency Type
Single
Bid Submission Start
24-08-2026 17:45:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,41,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
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Documents 1
e-tn-127 DE 220KV Nanikhakhar Vehicle.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
14-09-2026 16:30
15-09-2026 16:00
Required Forms
Preliminary
Tender fee and EMD form Anjar CO
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.
RequiredThe copies of the documents of the insurance policy of the vehicle.
RequiredRoad permit certificate.
RequiredRegistration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.
RequiredThe copy of PAN card.
RequiredGST registration certificate.
RequiredDriving license of vehicle driver.
RequiredDriver Physical fitness & Eye testing certificate in case of self driving
RequiredDiesel price certificate or Invoice
RequiredPUC
RequiredMSME Certificate if aaplicable
New Quotation if applicable
RequiredTender Acceptance letter
RequiredAnnexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies
RequiredDeclaration of conflict on interest on Bidder’s letterhead
RequiredBahedhari patrak on Bidder’s letterhead
RequiredAnnexure -I
RequiredDeclaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
RequiredTechnical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
RequiredAny Other as Per Tender Copy
RequiredStage - Commercial Stage
As per schedule-B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration, insurance, and road permit for the vehicle.
- ✓ Vehicle registration not older than 3 years as on bid opening date.
- ✓ Valid driving license for the driver.
- ✓ Driver must possess physical fitness and eye testing certificates.
- ✓ Must have GST registration and PAN card.
- ✓ Must provide PUC certificate and diesel invoice or certificate.
- ✓ Submit valid P.F. registration and latest receipt or self-declaration.
- ✓ MSME certificate if applicable.
- ✓ Submit tender acceptance letter, conflict of interest declaration, and no-ban certificate.
- ✓ All documents must be duly signed and notarized where applicable.
| Qualification Criteria | Details |
|---|---|
| Vehicle Age Limit | Not older than 3 years |
| Registration | Valid registration certificate |
| Insurance | Valid insurance policy |
| Driver Qualification | Valid driving license, fitness, and eye test |
| Statutory Documents | PAN, GST, PUC, P.F. certificate |
| Other Documents | MSME certificate (if applicable), bid acceptance, conflict declaration |
Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary requirement of this government tender?
This tender seeks qualified service providers to supply a fully equipped A/C diesel/petrol 8+1 seater closed body jeep, preferably Mahindra Scorpio, along with a driver, for power transmission operations in Gujarat. The vehicle must be less than 3 years old, and the service includes operating the vehicle for 12 hours daily over a 2-year contract period.
What are the key eligibility criteria for bidders?
Bidders must submit valid registration, insurance, road permit, PAN, GST, P.F. certificates, and driver credentials. The vehicle should not be older than 3 years. Additional requirements include driver fitness certificates, diesel invoices, PUC certificates, and statutory documents. MSME certificates are optional if applicable. All documents must be notarized and compliant with government standards.
How does the bidding process work?
The process involves downloading the tender, paying the fee, and submitting technical and financial bids electronically before deadlines. Technical evaluation occurs on 14-09-2026 at 16:30, followed by commercial evaluation on 15-09-2026 at 16:00. Final selection is based on combined scores. Bidders are advised to follow instructions carefully and ensure timely submission.
What is the estimated contract value and payment terms?
The total estimated value is approximately INR 14,41,320 for 2 years. Payments will be made monthly based on submitted invoices and compliance with contractual terms. The financial bid must include monthly rates and total costs, including applicable taxes. Bidders should provide detailed quotations as per tender guidelines.
Who can I contact for support or queries?
Interested bidders can contact the Superintending Engineer (AM) Anjar at 2836242656 for clarifications. Support is also available through the n)code solutions support team, with contact details provided in the tender document. It is recommended to seek assistance well before the submission deadline to ensure smooth participation.