Government Tender for Hiring Diesel-Driven Air-Conditioned 9-Seater SUV with Driver in Gujarat
Progress
This government tender offers an excellent opportunity for vehicle rental companies and fleet operators in Gujarat to provide diesel-driven, air-conditioned 9-seater SUVs with drivers for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans two years, focusing on reliable transportation services at Sankhari S/s, Patan. Bidders must meet strict eligibility criteria, including vehicle certification, experience, and financial stability. The tender emphasizes transparency, technical compliance, and cost-effectiveness, with detailed evaluation criteria and clear deadlines. Participants will benefit from comprehensive support and training to ensure smooth online bid submission. This procurement aligns with government efforts to enhance operational efficiency and transportation infrastructure in Gujarat, making it a strategic opportunity for reputed service providers in the vehicle rental and fleet management industry.
Scope Of Work
The selected bidder shall provide diesel-driven, air-conditioned, 9-seater close body SUVs equipped with drivers for GETCO's operational needs at Sankhari S/s, Patan. The scope includes:
- Supply of vehicles conforming to specified technical standards.
- Maintaining vehicle cleanliness and operational readiness.
- Ensuring drivers are trained, professional, and adhere to safety protocols.
- Providing vehicles for 12 hours daily, covering approximately 3000 km/month.
- Regular maintenance and timely servicing of vehicles.
Process for service delivery:
- Vehicle allocation based on daily schedules.
- Daily reporting and vehicle tracking.
- Maintenance checks as per manufacturer guidelines.
- Replacement or repair of vehicles if required.
Specifications for vehicles:
| Parameter | Requirement |
|---|---|
| Vehicle Type | 9-Seater SUV |
| Fuel | Diesel |
| Air Conditioning | Yes |
| Body Type | Close body |
| Driver | Included |
| Operational Hours | 12 hours/day |
| Monthly KM | 3000 KM |
Bidder must ensure compliance with all technical and safety standards, and provide necessary documentation for vehicle certification and registration.
Technical Specifications
Vehicles must meet the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | 9-Seater SUV |
| Engine Capacity | Minimum 2000cc |
| Air Conditioning | Must be functional and certified |
| Body Type | Close body with proper sealing |
| Fuel Type | Diesel |
| Certification | Valid RC Book, PUC, Insurance, RTO Tax |
| Additional Features | GPS tracking, safety features, emergency kit |
Sequential process for technical compliance:
- Submit vehicle registration and certification documents.
- Conduct initial inspection and certification.
- Ensure vehicles are maintained as per manufacturer standards.
- Provide ongoing compliance reports during contract period.
Financial Requirements
The estimated contract value is ₹14,41,320, covering a two-year period. The financial bid should include:
| Cost Component | Details |
|---|---|
| Vehicle Rental | Fixed monthly rate per vehicle |
| Driver Charges | Included in rental or as separate component |
| Maintenance & Fuel | Included in the bid or reimbursed as per agreement |
| Total Estimated Cost | ₹14,41,320 |
Payment terms:
- 30% advance at contract signing.
- Monthly payments based on verified vehicle usage.
- Final settlement after completion of contract period.
- Payments subject to submission of valid invoices and compliance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
10-08-2026 18:00:00
Document Download End
31-08-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,41,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, Circle Office, Mehsana
Bid Opening Authority
Superintending Engineer, GETCO, Circle Office, Mehsana
Address
Mehsana- Visnagar Road, Mehsana
Contact Details
Authority Records
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Documents 1
Tender Documents n-52.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
31-08-2026 16:04
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Vehicle
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Payment of Tender Fee
RequiredCopy of Payment of EMD
RequiredCopy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of
RequiredThird Party Agreement against other owner vehicle
RequiredVehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)
RequiredSelf Attested copy of PAN Card
RequiredSelf Attested copy of GST Registration
RequiredSelf attested copy of PF registration with last ECR
RequiredDiesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)
RequiredFirm Documents (Proprietorship affidavit or Partnership Deed & POA or MOA & AOA)
RequiredSelf Declaration (Tender document Pg. No. 18-19)
RequiredBank Detail for Refund EMD/Deposit (Photo copy of Cancel Cheque)
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Eligibility Criteria
- ✓ Must have valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax).
- ✓ Must have a valid GST registration and PAN card.
- ✓ Must provide proof of previous experience in government vehicle service contracts.
- ✓ Must submit a refundable EMD of specified amount.
- ✓ Must have valid Diesel Price Certificate/Invoice from approved agencies within the last 15 days.
- ✓ Must provide a third-party agreement if using vehicles owned by third parties.
- ✓ Must submit firm registration documents (Proprietorship affidavit, Partnership Deed, POA, MOA, AOA).
- ✓ Must submit Self Declaration as per tender document pages 18-19.
- ✓ Must provide bank details for refund of EMD (cancel cheque photocopy).
Financial Qualification:
| Criterion | Requirement |
|---|---|
| Minimum Annual Turnover | ₹X Lakhs (specify as per tender) |
| Past Experience | At least 2 government vehicle service contracts in last 3 years |
| EMD Amount | As specified in tender documents |
Bidders must meet all eligibility criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender seeks qualified service providers to supply diesel-driven, air-conditioned 9-seater SUVs with drivers for Gujarat Energy Transmission Corporation Limited. The vehicles will operate at Sankhari S/s, Patan, for 12 hours daily over two years, covering approximately 3000 km/month. The scope includes vehicle provisioning, maintenance, and driver services to ensure reliable transportation for government operations.
What are the eligibility criteria for bidders?
Bidders must provide valid vehicle registration documents, GST registration, PAN card, and proof of prior government vehicle service experience. They must submit a refundable EMD, Diesel Price Certificate, firm registration documents, and a self-declaration. All documents should be attested and submitted as per tender requirements to qualify for participation.
How is the bidding process conducted?
The process involves downloading tender documents, submitting technical and financial bids electronically before the deadline, and attending the bid opening. Bids are evaluated based on technical compliance, cost, and past performance. The entire process is transparent, with key dates including bid submission deadline on 31-08-2026 and bid opening shortly after.
What technical specifications must the vehicles meet?
Vehicles should be 9-seater SUVs with diesel engines, air conditioning, and a close body type. They must have valid RC Book, PUC, Insurance, and RTO Tax certificates. Additional features include GPS tracking and safety equipment. Vehicles must pass initial inspection and ongoing compliance checks during the contract period.
What are the key dates and deadlines for this tender?
The tender was published on 10-08-2026. The last date for bid submission is 31-08-2026 at 16:00, with bid opening scheduled for 31-08-2026 at 16:04. The expected contract award date is around 15-09-2026. Bidders should ensure timely submission to participate in this government procurement process.