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Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel-Driven, Air-Conditioned 9-Seater SUV with Driver in Mehsana

Bid Publish Date

19-Feb-2026, 2:00 pm

Bid End Date

13-Mar-2026, 4:00 pm

Value

₹14,41,320

Location

MAHESANA , GUJARAT

Progress

Issue19-Feb-2026, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a unique opportunity for vehicle service providers to supply a diesel-driven, air-conditioned 9-seater SUV with driver in Mehsana, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the contract spans 24 months, supporting official transportation needs for the Testing Sub-Division Unit-1. Bidders must meet strict eligibility criteria, including vehicle documentation, GST registration, and financial credentials. The tender emphasizes transparency, competitive pricing, and vehicle quality, with an estimated contract value of approximately 14.41 lakh INR. The process involves online submission, technical and financial evaluation, and adherence to government procurement standards. This is ideal for fleet operators, vehicle rental companies, and logistics providers seeking government contracts in Gujarat, contributing to efficient public sector transportation services.

Scope Of Work

The selected bidder will be responsible for:

  • Providing a diesel-driven, air-conditioned, 9-seater close body SUV similar to Mahindra Scorpio.
  • Ensuring the vehicle is equipped with all necessary documents including RC Book, PUC, Insurance, and RTO Tax.
  • Supplying a qualified driver for 12 hours daily.
  • Covering a distance of 3000 km per month.
  • Maintaining the vehicle in good condition throughout the contract period.
  • Adhering to safety and operational standards specified by GETCO.

The process involves:

  1. Submission of technical and financial bids via the official e-Procurement portal.
  2. Verification of eligibility documents including vehicle registration, GST, PAN, and other statutory requirements.
  3. Evaluation based on compliance, vehicle quality, and bid competitiveness.
  4. Awarding the contract to the most suitable bidder meeting all criteria.

The vehicle must meet the following specifications:

Parameter Requirement
Vehicle Type Close body SUV (Mahindra Scorpio equivalent)
Fuel Diesel
Air Conditioning Yes
Seating Capacity Minimum 9 seats
Age of Vehicle Not more than 3 years
Documents Valid RC, PUC, Insurance, RTO Tax

Bidders must also submit a detailed quotation and proof of vehicle ownership or third-party agreement.

Technical Specifications

The vehicle must be a diesel-driven, air-conditioned SUV similar to Mahindra Scorpio, with the following technical parameters:

Specification Details
Engine Capacity Minimum 2.5 liters
Seating Capacity 9+ seats
Air Conditioning Yes
Vehicle Age Not exceeding 3 years
Fuel Type Diesel
Certification Valid RC, PUC, Insurance, RTO Tax

Sequential process for technical compliance:

  1. Submit vehicle registration and statutory documents.
  2. Provide technical specifications as per tender requirements.
  3. Conduct inspection if required by GETCO.
  4. Obtain approval for vehicle suitability before contract commencement.

Financial Requirements

The estimated contract value is approximately 14.41 lakh INR for two years, covering vehicle rental and driver services. The financial proposal should include:

Cost Component Details
Vehicle Rental Fixed monthly rate
Driver Charges Inclusive in rental or as separate component
Fuel Cost To be borne by the contractor, with invoices provided
Additional Charges Any applicable taxes or service fees

Payment terms:

  • Payments will be made monthly upon submission of invoices.
  • Payments are subject to verification of vehicle condition and compliance.
  • The total contract amount is payable in installments over 24 months.
  • Any deviations or additional costs must be pre-approved.

Bidders must submit detailed cost breakdowns and supporting documents with their bid.

Documents 1

Tender Documents n-10.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax).
✓ Must provide copy of payment receipts for tender fee and EMD.
✓ Must submit a quotation for a new vehicle if applicable.
✓ Must have a third-party agreement if using a vehicle owned by another owner.
✓ Must possess GST registration, PAN card, and PF registration with last ECR.
✓ Must provide a diesel price certificate/invoice from approved agencies within the last 15 days.
✓ Must submit firm documents such as Proprietorship affidavit, Partnership Deed, POA, MOA, or AOA.
✓ Must submit a self-declaration as per tender document pages 18-19.

Qualification Criteria Details
Financial Stability Annual turnover of at least 50 lakh INR in vehicle rental services
Experience Minimum 2 years in vehicle leasing or transportation services
Technical Capability Fleet of at least 5 vehicles of similar type
Valid Licenses RTO permits and other statutory licenses

Note: Bidders must meet all eligibility criteria to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

13-03-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Firm Documents (Proprietorship affidavit or Partnership Deed & POA or MOA & AOA)

Required
11

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 13th March 2026 at 4:00 PM. Bidders must upload all required documents and bids before this time. Late submissions will not be accepted under any circumstances.

What documents are required to qualify for this tender?

Bidders must submit:

  • Payment receipts for tender fee and EMD
  • Vehicle registration documents (RC, PUC, Insurance, RTO Tax)
  • GST registration and PAN card
  • Firm registration documents (Proprietorship, Partnership, MOA/AOA)
  • Diesel price certificate/invoice from approved agencies
  • Third-party agreement if applicable
  • Self-declaration as per tender guidelines.
    All documents must be self-attested and submitted through the online portal.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), vehicle quality (30%), and cost competitiveness (30%). Bidders must meet a minimum of 70% in the technical evaluation to qualify for financial bid opening. The highest scoring bid, considering all criteria, will be selected for award.

What are the specifications for the vehicle?

The vehicle must be a diesel-driven, air-conditioned SUV similar to Mahindra Scorpio, with a seating capacity of at least 9 seats, not older than 3 years, and equipped with all statutory documents like RC, PUC, Insurance, and RTO Tax. Technical specifications are detailed in the tender document, ensuring safety, comfort, and compliance.

Who can I contact for support during the bidding process?

For support, contact the Superintending Engineer at GETCO Circle Office, Mehsana, via email at [email protected] or call +91-79-40007517. For online bidding assistance, reach out to (n)code solutions at GNFC Ltd., Ahmedabad, via email at [email protected] or phone +91-79-40007517.