Government Tender for Hiring Diesel-Driven 9-Seater SUV Vehicles with Driver in Gujarat
Progress
This government tender offers a lucrative opportunity for vehicle service providers to supply diesel-driven, non air-conditioned 9-seater SUVs with drivers to Gujarat Energy Transmission Corporation Limited (GETCO). The project involves a 24-month contract supporting GETCO's operational needs at the Mehsana Circle, ensuring reliable transportation for energy infrastructure maintenance and management. Bidders must meet strict eligibility criteria, including vehicle documentation, experience, and technical standards. The procurement process emphasizes transparency, with detailed evaluation criteria prioritizing cost, vehicle quality, and experience. The estimated value of the tender is approximately INR 13,09,320, with clear deadlines for bid submission and opening. Interested companies specializing in vehicle supply, fleet management, and government contract fulfillment are encouraged to participate and leverage this opportunity to support Gujarat's energy transmission infrastructure.
Scope Of Work
The selected vendor shall provide diesel-driven, non air-conditioned 9-seater close body SUV vehicles along with qualified drivers for a period of 24 months. Key deliverables include:
- Supply of vehicles meeting the specifications outlined in the tender documents.
- Ensuring vehicles are equipped with valid RC books, PUC, insurance, and RTO tax documents.
- Providing drivers with valid licenses and proper training.
- Maintenance of vehicles to ensure safety and operational efficiency.
- Adherence to the schedule of 12 hours per day and 3000 km per month.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on predefined criteria.
- Contract award to the most suitable bidder.
- Vehicle deployment and ongoing monitoring.
| Specification | Requirement |
|---|---|
| Vehicle Type | 9-Seater SUV |
| Fuel | Diesel |
| Air Conditioning | No |
| Body Type | Close body |
| Duration | 24 months |
| Operational Hours | 12 hours/day |
| Monthly KM | 3000 km |
The vendor must ensure compliance with all safety and operational standards as specified in the tender documents.
Technical Specifications
Vehicles must be diesel-driven, non air-conditioned 9-seater close body SUVs with the following parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | 9-Seater SUV |
| Fuel Type | Diesel |
| Air Conditioning | No |
| Body Type | Close body |
| Vehicle Age | Not older than 5 years |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
| Documents | Valid RC Book, PUC, Insurance, RTO Tax |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance and safety checks.
- Submission of vehicle documents as required.
- Ensuring operational readiness for daily 12-hour shifts and 3000 km/month.
Financial Requirements
The estimated project cost is approximately INR 13,09,320. The payment terms include:
| Cost Component | Amount (INR) |
|---|---|
| Tender Fee | INR 1180 |
| Estimated Total Cost | INR 13,09,320 |
Payments will be made in installments based on milestones or monthly billing, subject to submission of valid invoices and compliance with contractual terms. Bidders must include detailed cost breakdowns in their proposals and ensure transparency in pricing. The bid should also specify any additional costs related to vehicle maintenance or driver allowances.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
12-08-2026 16:00:00
Document Download End
02-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,09,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, CO, Mehsana
Bid Opening Authority
Superintending Engineer, GETCO, CO, Mehsana
Address
GETCO, Circle office, Visnagar Road, Mehsana- 384001.
Contact Details
Authority Records
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Documents 1
Tender Documents n-57.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
02-09-2026 16:04
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Vehicle
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Payment of Tender Fee
RequiredCopy of Payment of EMD
RequiredCopy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of
RequiredThird Party Agreement against other owner vehicle
RequiredVehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)
RequiredSelf Attested copy of PAN Card
RequiredSelf Attested copy of GST Registration
RequiredSelf attested copy of PF registration with last ECR
RequiredDiesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)
RequiredFirm Documents (Proprietorship affidavit or Partnership Deed & POA or MOA & AOA)
RequiredSelf Declaration (Tender document Pg. No. 18-19)
RequiredBank Detail for Refund EMD/Deposit (Photo copy of Cancel Cheque)
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
- ✓ Must have valid vehicle registration, insurance, PUC, and RTO documents.
- ✓ Must submit payment proofs for tender fee and EMD.
- ✓ Must provide a non-availability certificate for vehicle or quotation for new vehicle.
- ✓ Must have third-party vehicle agreement if applicable.
- ✓ Must possess valid PAN, GST registration, and PF registration with last ECR.
- ✓ Must submit Diesel Price certificate/Invoice within 15 days of the rate of Govt. approved agencies.
- ✓ Must provide firm registration documents (Proprietorship affidavit, Partnership Deed, POA, MOA, AOA).
- ✓ Must submit self-declaration as per tender guidelines.
- ✓ Must provide bank details for refund of EMD/deposit (cancel cheque copy).
| Qualification Requirement | Details |
|---|---|
| Financial | Demonstrate financial stability with relevant bank statements or audited balance sheets. |
| Experience | Proven experience in vehicle supply and maintenance services for government or large organizations. |
| Technical | Vehicles must meet specified technical standards and safety regulations. |
| Legal | Valid business licenses and compliance with local transport laws. |
Eligible bidders must meet all the above criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to engage qualified vendors to supply diesel-driven, non air-conditioned 9-seater SUV vehicles with drivers for Gujarat Energy Transmission Corporation Limited (GETCO). The objective is to ensure reliable transportation support for GETCO's field operations over a 24-month period, facilitating efficient energy transmission across the state.
Who is eligible to participate in this tender?
Eligible bidders must possess valid vehicle registration, insurance, PUC, GST registration, PAN, and PF registration. They should also demonstrate experience in vehicle supply, meet technical standards, and submit all required documents including payment proofs, vehicle documents, and firm registration certificates. Refer to the detailed eligibility criteria for full requirements.
What are the key technical specifications for the vehicles?
Vehicles must be diesel-driven, non air-conditioned 9-seater close body SUVs with the following specifications:
| Parameter | Specification |
|---|---|
| Vehicle Type | 9-Seater SUV |
| Fuel | Diesel |
| Air Conditioning | No |
| Body Type | Close body |
| Vehicle Age | Not older than 5 years |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
Compliance with safety and operational standards is mandatory for all vehicles.
What is the bidding process and timeline?
Bidders must download the tender documents, submit technical and financial bids online before the deadline, and attend the bid opening. The process involves evaluation based on price, vehicle quality, and experience. Key dates include:
| Date | Event |
|---|---|
| 12-08-2026 | Bid Submission Start |
| 02-09-2026 | Bid Submission End |
| 02-09-2026 | Bid Opening |
Ensure all documents are complete and submitted on time to participate successfully.
How can I get assistance or clarification regarding this tender?
For support, contact:
| Name | Superintending Engineer, GETCO, CO, Mehsana |
| Email | [email protected] |
| Phone | +91-79-40007517, 40007514, 40007515 |
Additionally, vendor training sessions are held every Saturday at (n)code solutions, Ahmedabad, to guide bidders through the online bidding process and document submission procedures.