Government Tender for Hiring A/C Diesel/Petrol 8+1 Seater Jeep for Power Transmission in Gujarat
Progress
This government tender offers a unique opportunity for vehicle service providers to supply A/C diesel/petrol 8+1 seater jeeps with drivers for Gujarat's power transmission sector. Managed by GETCO, the project involves hiring vehicles for 12 hours daily or up to 3000 km per month at the DE 220 KV Tappar substation. The contract duration is 2 years, with an estimated value of INR 14,41,320. Bidders must meet strict eligibility criteria, including vehicle age limits, valid permits, and experience in similar government projects. The tender process is conducted online via the e-Procurement platform, with detailed instructions on bid submission, evaluation, and selection. This opportunity is ideal for transportation companies looking to collaborate with Gujarat's energy infrastructure development, ensuring reliable vehicle support for critical power transmission operations. Bidders are encouraged to participate early and utilize available training resources for smooth submission.
Scope Of Work
The scope of work includes:
- Providing A/C diesel/petrol 8+1 seater closed-body jeeps with drivers for daily operations.
- Ensuring vehicles are not older than 3 years from the date of technical bid opening.
- Maintaining vehicle insurance policies and road permits.
- Supplying driver with valid driving license and physical fitness certificates.
- Ensuring vehicles are fuelled with diesel or petrol, with valid invoice or certificate.
- Complying with P.U.C. (Pollution Under Control) standards.
- Adhering to maintenance schedules and safety standards.
- Providing monthly reports on vehicle usage and maintenance.
| Key Specifications | Details |
|---|---|
| Vehicle Type | 8+1 seater closed-body jeep |
| Age of Vehicle | Not older than 3 years |
| Fuel Type | Diesel or Petrol |
| Service Duration | 12 hours/day, 3000 km/month |
| Contract Period | 2 years |
- The selected bidder must ensure timely vehicle availability and compliance with all legal and safety standards.
- Any additional services or requirements will be communicated during the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | 8+1 seater closed-body jeep |
| Age of Vehicle | Maximum 3 years from bid opening |
| Fuel Type | Diesel or Petrol |
| Engine Capacity | Minimum 1500cc |
| Seating Capacity | 8 passengers + 1 driver |
| Air Conditioning | Yes |
| Safety Features | Seat belts, airbags, first aid kit |
| Maintenance | Regular servicing as per manufacturer guidelines |
The process involves:
- Bidders submitting technical and financial bids electronically.
- Technical evaluation based on compliance with specifications.
- Financial evaluation based on quoted rates.
- Final selection based on overall scores and compliance.
Financial Requirements
The estimated contract value is INR 14,41,320 for the 2-year period. Bidders must submit detailed cost breakdowns, including per km and per hour rates, as per Schedule-B. Payment will be made monthly upon submission of usage reports and invoice verification. The financial bid should include:
| Cost Component | Details |
|---|---|
| Rate per km | Quoted rate in INR |
| Rate per hour | Quoted rate in INR |
| Total Estimated Cost | INR 14,41,320 |
- Payments will be made as per the agreed schedule, subject to verification of vehicle usage and compliance.
- Bidders should ensure their rates are inclusive of all taxes and charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
02 Years
Currency Type
Single
Bid Submission Start
24-08-2026 13:45:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,41,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
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Documents 1
e-tn-124 220kv Tappar SS Vehicle.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
14-09-2026 16:30
15-09-2026 16:00
Required Forms
Preliminary
Tender fee and EMD form Anjar CO
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.
RequiredThe copies of the documents of the insurance policy of the vehicle.
RequiredRoad permit certificate.
RequiredRegistration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.
RequiredThe copy of PAN card.
RequiredGST registration certificate.
RequiredDriving license of vehicle driver.
RequiredDriver Physical fitness & Eye testing certificate in case of self driving
RequiredDiesel price certificate or Invoice
RequiredPUC
RequiredMSME Certificate if aaplicable
New Quotation if applicable
RequiredTender Acceptance letter
RequiredAnnexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies
RequiredDeclaration of conflict on interest on Bidder’s letterhead
RequiredBahedhari patrak on Bidder’s letterhead
RequiredAnnexure -I
RequiredDeclaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
RequiredTechnical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
RequiredAny Other as Per Tender Copy
RequiredStage - Commercial Stage
As per schedule-B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and insurance documents for the vehicle.
✓ Vehicle age should not exceed 3 years as on the bid opening date.
✓ Must possess a valid road permit certificate.
✓ Provide a valid PAN card and GST registration certificate.
✓ Driver must hold a valid driving license, and provide physical fitness & eye testing certificates.
✓ Submit diesel/petrol invoices or certificates.
✓ Provide Pollution Under Control (PUC) certificate.
✓ MSME certificate (if applicable).
✓ Submit a self-declaration on Rs.300 stamp paper regarding vehicle registration and ownership.
✓ Submit a tender acceptance letter and annexures confirming compliance.
✓ Declare no conflict of interest and not be banned or stopped from dealing with GUVNL or its subsidiaries.
✓ Provide technical bid documents with all specifications and annexures duly filled.
| Financial & Qualification Criteria | Details |
|---|---|
| Minimum Annual Turnover | INR 10,00,000 |
| Experience in similar work | At least 2 years |
| Valid vehicle registration | Yes |
| Valid insurance & permits | Yes |
| Legal compliance | Up-to-date documentation |
Note: Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified vehicle service providers to supply A/C diesel/petrol 8+1 seater jeeps with drivers for Gujarat's power transmission operations at the DE 220 KV Tappar substation. The contract aims to ensure reliable transportation for power infrastructure maintenance and operations over a period of 2 years.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration, insurance, road permits, and driver licenses. Vehicles should not be older than 3 years. Additional requirements include GST registration, PAN card, pollution certificates, and experience in similar government projects. All documents must be current and verifiable.
How can I submit my bid for this tender?
Bids must be submitted electronically via the official e-Procurement portal before the deadline of 14-09-2026 at 16:00. Bidders need to upload all required documents, including technical and financial bids, along with the EMD. Physical submissions are not accepted.
What is the evaluation process for the bids?
Bids will be evaluated based on eligibility criteria, rates quoted, vehicle quality, and bidder experience. Technical bids are assessed first, followed by financial bid opening for qualified bidders. Minimum qualifying marks are 60% overall, with the highest combined score winning the contract.
What are the key dates and deadlines I should be aware of?
The bid submission starts on 24-08-2026 and ends on 14-09-2026 at 16:00. Technical evaluation concludes on 14-09-2026, with financial bids opening on 15-09-2026. The final contract award is expected by 22-09-2026. Ensure timely submission to avoid disqualification.