Government Tender for Hiring A/C Diesel/Petrol Sedan Vehicles with Driver in Gujarat
Progress
This government tender offers an opportunity for transportation service providers to supply A/C diesel/petrol sedans with drivers to Gujarat Energy Transmission Corporation Limited (GETCO). The contract covers 12 hours daily operation and 3000 km/month for the EE 400KV Varsana Substation in Anjar. With a two-year duration and an estimated value of INR 12,51,744, the tender emphasizes transparency, compliance, and competitive pricing. Eligible bidders must meet vehicle registration, insurance, permits, and statutory requirements. The process involves online submission, technical and financial evaluation, and timely award notification. This tender is ideal for experienced transport companies seeking to collaborate with a major government utility in Gujarat, supporting critical power infrastructure projects.
Scope Of Work
The scope of work includes:
- Providing A/C diesel/petrol driven sedans with driver for daily operations.
- Ensuring vehicles are not older than 3 years from the bid opening date.
- Operating 12 hours per day and covering 3000 km per month.
- Maintaining vehicles in good condition and adhering to safety and maintenance standards.
- Complying with all applicable permits, insurance, and legal requirements.
The process involves:
- Submission of technical and financial bids via the designated e-Procurement portal.
- Verification of documents such as vehicle registration, insurance, permits, PAN, GST, driving licenses, and other statutory certificates.
- Evaluation of bids based on technical compliance and pricing.
- Awarding the contract to the most suitable bidder meeting all criteria.
| Vehicle Specifications | Details |
|---|---|
| Seating Capacity | 4+1 Seater |
| Age of Vehicle | Not older than 3 years |
| Fuel Type | Diesel/Petrol |
| AC | Yes |
| Registration | Valid registration certificate |
The selected vendor must ensure timely service, vehicle cleanliness, and adherence to safety standards throughout the contract period.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Sedan (4+1 seater) |
| Fuel Type | Diesel or Petrol |
| Age of Vehicle | Maximum 3 years |
| AC | Yes |
| Registration Validity | Valid registration certificate |
| Insurance | Valid comprehensive insurance |
| Permits | Road permit valid for operation in Gujarat |
| Maintenance Standards | Regular maintenance and cleanliness |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance checks.
- Compliance with safety standards and emission norms.
- Documentation of vehicle details and certifications submitted during bid.
Financial Requirements
The estimated contract value is approximately INR 12,51,744. Bidders must submit a detailed financial quotation based on the per km and per hour rates. The payment will be made monthly, based on verified kilometers and hours of service, with payments processed within 15 days of invoice submission.
| Cost Component | Details |
|---|---|
| Daily Rate (12 hours) | To be quoted |
| Per Kilometer Rate | To be quoted |
| Total Estimated Cost | INR 12,51,744 for 2 years |
| Payment Terms | Monthly, against invoice |
| Security Deposit (EMD) | INR 1,18,000 (as per tender) |
Bidders must ensure competitive pricing, clear breakdowns, and compliance with the financial terms specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
02 Years
Currency Type
Single
Bid Submission Start
24-08-2026 13:45:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹12,51,744
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer (AM) Anjar
Bid Opening Authority
Superintending Engineer (AM) Anjar
Address
Superintending Engineer (AM) Anjar,GETCO Circle office , 220 kV Power House Compound,Bhuj Road,GETCO, Post : Anjar., Pin 370110 Dist : Kutchh, Gujarat
Contact Details
2836242656
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
E-tn-123 EE 400kv Varsana Vehicle.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
14-09-2026 16:30
15-09-2026 16:00
Required Forms
Preliminary
Tender fee and EMD form Anjar CO
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.
RequiredThe copies of the documents of the insurance policy of the vehicle.
RequiredRoad permit certificate.
RequiredRegistration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.
RequiredThe copy of PAN card.
RequiredGST registration certificate.
RequiredDriving license of vehicle driver.
RequiredDriver Physical fitness & Eye testing certificate in case of self driving
RequiredDiesel price certificate or Invoice
RequiredPUC
RequiredMSME Certificate if aaplicable
New Quotation if applicable
RequiredTender Acceptance letter
RequiredAnnexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies
RequiredDeclaration of conflict on interest on Bidder’s letterhead
RequiredBahedhari patrak on Bidder’s letterhead
RequiredAnnexure -I
RequiredDeclaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal
RequiredTechnical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder
RequiredAny Other as Per Tender Copy
RequiredStage - Commercial Stage
As per schedule-B
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid vehicle registration not older than 3 years as of bid opening.
- ✓ Must possess valid insurance policy for the vehicle.
- ✓ Must hold a valid road permit certificate.
- ✓ Must provide registration certificate for provident fund and P.F. Code or a self-declaration on Rs. 300 stamp paper.
- ✓ Must submit a copy of PAN card.
- ✓ Must have GST registration certificate.
- ✓ Driver must possess a valid driving license.
- ✓ Driver must have physical fitness & eye testing certificates (for self-driving).
- ✓ Must provide diesel price certificate or invoice.
- ✓ Must hold a valid Pollution Under Control (PUC) certificate.
- ✓ MSME certificate (if applicable) is optional.
- ✓ Submit a recent quotation if applicable.
- ✓ Tender acceptance letter and declarations regarding conflict of interest and non-ban status.
- ✓ Must fill all required annexures and declarations as per tender documents.
| Qualification Criteria | Details |
|---|---|
| Vehicle Age Limit | Not older than 3 years |
| Valid Insurance | Yes |
| Permits & Licenses | Valid and up-to-date |
| Financial Stability | As per financial documents submitted |
| Experience in Transport | Proven track record in similar government contracts |
Bidders must meet all eligibility requirements to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring A/C diesel and petrol-driven sedans with driver for Gujarat Energy Transmission Corporation Limited (GETCO). The vehicles are required for daily operations at the EE 400KV Varsana Substation in Anjar, operating 12 hours per day and covering 3000 km/month. Vehicles must be not older than 3 years, well-maintained, and compliant with all statutory permits and insurance requirements. The contract duration is two years, with scope for extension. Bidders must submit detailed technical and financial proposals through the official e-Procurement portal, adhering to specified eligibility and technical criteria.
Who is eligible to participate in this vehicle hiring tender?
Eligible bidders must meet the following criteria:
- ✓ Valid vehicle registration not older than 3 years as of bid opening.
- ✓ Valid insurance policy for the vehicle.
- ✓ Valid road permit certificate.
- ✓ PAN card and GST registration.
- ✓ Valid driving license for the driver.
- ✓ Driver must have physical fitness & eye testing certificates.
- ✓ Submit diesel invoice or certificate.
- ✓ Pollution Under Control (PUC) certificate.
- ✓ MSME certificate (if applicable).
- ✓ Complete all required declarations, annexures, and documents as per tender guidelines.
Bidders should possess proven experience in government vehicle contracts and demonstrate financial stability to qualify.
What are the technical specifications required for the vehicles?
Vehicles must conform to the following technical specifications:
plaintext
| Parameter | Specification |
|---|---|
| Vehicle Type | Sedan (4+1 seater) |
| Fuel Type | Diesel or Petrol |
| Age of Vehicle | Not older than 3 years |
| AC | Yes |
| Registration Validity | Valid registration certificate |
| Insurance | Valid comprehensive insurance |
| Permits | Valid road permit |
| Maintenance Standards | Regular checks, cleanliness, safety norms |
Vehicles will be inspected before deployment, and regular maintenance checks will be mandatory to ensure safety and operational efficiency.
What is the financial structure and payment schedule for this tender?
The estimated total contract value is approximately INR 12,51,744 for two years. Bidders must submit a detailed quotation based on per km and per hour rates. Payments will be made monthly, upon submission of valid invoices, covering kilometers traveled and hours operated. The payment cycle is within 15 days of invoice receipt. The financial proposal should include:
- Daily rate for 12 hours of service
- Per km rate
- Total estimated cost
Bidders must ensure competitive pricing and clear financial breakdowns to qualify for evaluation.
What is the process for bidding and evaluation?
The bidding process involves:
- Downloading and reviewing the tender documents from the official portal.
- Submitting technical and financial bids electronically before the deadline.
- Attending pre-bid meetings if scheduled.
- Technical evaluation based on document verification and vehicle inspection.
- Financial evaluation of eligible bids.
- Final award to the bidder with the highest combined technical and financial score.
Key deadlines include:
| Date | Event |
|---|---|
| 24-08-2026 | Bid start |
| 14-09-2026 | Bid submission deadline |
| 14-09-2026 | Technical evaluation |
| 15-09-2026 | Commercial evaluation |
All submissions are online; physical bids are not accepted.