Government Tender for Hiring AC and Diesel/Petrol SUVs with Airbags in Jamnagar
Progress
This government tender offers an opportunity for vehicle service providers to supply AC, diesel/petrol SUVs with airbags for Gujarat Energy Transmission Corporation Limited (GETCO) in Jamnagar. The procurement involves hiring reliable, insured, and safety-compliant vehicles for daily operations over two years, with a maximum of 3000 km per month. The tender emphasizes transparency, technical compliance, and timely service delivery. Bidders must meet specific eligibility criteria, including vehicle registration, insurance, driver licenses, and experience. The process involves online registration, document submission, and physical submission of tender fee and EMD. The estimated project value is approximately INR 15,13,386, with detailed evaluation based on technical quality, cost, and experience. This tender is ideal for fleet management companies, vehicle leasing firms, and logistics providers seeking government contracts in Gujarat, offering a stable and long-term partnership opportunity.
Scope Of Work
The selected vendor will be responsible for providing reliable transportation services as per the following scope:
- Supply of AC, diesel/petrol driven SUV/MUV vehicles with minimum 9+1 seating capacity and airbags.
- Vehicles must be well-maintained, insured, and compliant with all safety standards.
- Vehicles should be available for 12 hours daily, with a maximum of 3000 km per month.
- The contract duration is two years, with an option for renewal based on performance.
- The vendor must ensure timely vehicle availability and proper documentation.
| Key Deliverables | Specifications |
|---|---|
| Vehicle Type | SUV/MUV with AC, airbags, and seating capacity ≥ 9+1 |
| Operational Hours | 12 hours per day |
| Monthly KM Limit | 3000 km |
| Contract Duration | 2 years |
| Insurance & Safety | Comprehensive risk insurance, airbags, fitness certificates |
The vendor shall also be responsible for maintaining vehicle cleanliness, timely servicing, and ensuring driver professionalism and compliance with all applicable traffic laws.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Seating Capacity | Minimum 9+1 seats |
| Airbags | Mandatory for driver and passengers |
| Vehicle Type | SUV/MUV with air conditioning |
| Fuel Type | Diesel or Petrol |
| Insurance | Comprehensive risk insurance including occupant risks |
| Certification | Valid fitness, PUC, RC, and RTO passing certificates |
Sequential process for technical compliance:
- Submit vehicle registration and insurance documents.
- Provide proof of fitness and PUC certificates.
- Submit driver licenses and vehicle passing certificates.
- Ensure all documents are self-attested and sealed.
- Vehicle inspection and verification by GETCO officials.
Financial Requirements
The estimated contract value is approximately INR 15,13,386. Bidders should submit a detailed cost breakdown including vehicle leasing charges, insurance, and service charges.
| Cost Component | Estimated Cost (INR) |
|---|---|
| Vehicle Lease | INR 12,00,000 |
| Insurance | INR 2,00,000 |
| Service & Maintenance | INR 1,13,386 |
| Total | INR 15,13,386 |
Payment terms include:
- 50% upfront upon contract signing.
- Remaining 50% in quarterly installments based on service delivery and compliance.
- Payments will be made via NEFT/RTGS after verification of submitted invoices and documents.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
07-08-2026 12:30:00
Document Download End
29-08-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211533
Authority Records
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Documents 1
TB-43.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
Driver having appropriate driving license.
RequiredVehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle
RequiredOne certified Xerox copy of RC book in case of old vehicle
RequiredFitness of driver and vehicle in case of old vehicle
RequiredVehicle Taxi/Maxi Passing registration
RequiredSeal & Signature of contractor must be required on all document of technical bid
RequiredAll appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)
RequiredThe Bidder should have to submit copy of PAN card, Self Attested Copy
RequiredCopy of GST registration with active status
RequiredCopy of power of attorney as the case may be
RequiredCopy of partnership deed if any along with Form G or Proprietorship Affidavit
Requiredreceipt for payment of EMD & tender fee
RequiredCopy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized
RequiredDeclaration of Relationship with Employee
RequiredAir Bag Declaration
RequiredSelf Attested Tech Bid
RequiredSelf Attested Integrity Pact
RequiredOther Documents ( Stop deal, Undertaking Declaration etc)
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
- ✓ Must have valid vehicle registration and comprehensive insurance.
- ✓ Drivers must possess appropriate valid driving licenses.
- ✓ Vehicles should have passed RTO fitness and PUC tests.
- ✓ Bidders must submit all required documents including PAN, GST registration, and relevant vehicle documents.
- ✓ Proof of payment of EMD and tender fee must be provided.
- ✓ Bidders should have a valid PF registration or undertaking.
- ✓ Partnership deeds or proprietorship affidavits, if applicable, must be submitted.
- ✓ All documents must be self-attested and sealed as per tender requirements.
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum turnover of INR 10 lakhs in vehicle leasing services in the last 3 years |
| Experience | At least 2 years of experience in vehicle leasing or transportation services |
| Legal Compliance | Valid licenses, insurance, and registration as per Gujarat state laws |
Note: Bidders must meet all the above criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to procure reliable transportation services by hiring AC, diesel/petrol driven SUV/MUV vehicles with airbags, for official use in Jamnagar over a period of two years. The focus is on safety, compliance, and timely service delivery for Gujarat Energy Transmission Corporation Limited (GETCO).
Who is eligible to participate in this tender?
Eligible bidders must possess valid vehicle registration, comprehensive insurance, valid driving licenses, and all required documents such as PAN, GST registration, and vehicle fitness certificates. Experience in vehicle leasing or transportation services for at least 2 years is also mandatory. All documents must be self-attested and compliant with Gujarat state laws.
What are the key technical specifications for the vehicles?
Vehicles must be SUV/MUV type with AC, airbags, and minimum 9+1 seating capacity. They should pass all safety and fitness tests, including RTO fitness, PUC, and RC certificates. The vehicles should be insured comprehensively, well-maintained, and suitable for daily operation for 12 hours with a maximum of 3000 km per month.
What is the bidding process and important deadlines?
Bidders must register online, submit tender fee and EMD before 29-08-2026 at 4:00 PM, and upload all required documents. The bid opening will occur shortly after the deadline. Physical documents of Tender Fee, EMD, and Integrity Pact must be sent via RPAD/Speed Post before the deadline. The evaluation will be based on technical and financial criteria, with notifications expected by mid-September 2026.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), financial bid (30%), and experience (20%). Bidders must meet minimum qualifying marks of 60% in technical evaluation. The highest scoring bid considering vehicle quality, safety features, experience, and cost will be selected for contract award.