Government Tender for Hiring AC Petrol Driven SUV Vehicles for DGVCL Vyara Division
Progress
This government tender offers an exclusive opportunity for vehicle service providers to supply AC petrol-driven SUVs for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Vyara. The project involves hiring high-model SUVs such as Kia Seltos, Tata Nexon, Toyota Urban Cruiser, or Maruti Vitara on a contract basis for 36 months. The tender emphasizes quality, compliance, and timely delivery, with a focus on power sector transportation needs. Bidders must meet strict eligibility criteria, submit technical and financial proposals via the NProcure portal, and participate in scheduled evaluation stages. The estimated project value is approximately INR 16.73 lakhs, with detailed specifications and terms outlined in the tender documents. This is an excellent opportunity for experienced vehicle providers to collaborate with a major government power utility in Gujarat, ensuring reliable transportation solutions for ongoing power operations.
Scope Of Work
The scope of work includes:
- Provision of one AC petrol-driven SUV of any specified make (Kia Seltos, Tata Nexon, Toyota Urban Cruiser Hyrider, Maruti Vitara).
- Operational hours: 12 hours daily, covering up to 3000 km per month.
- Contract duration: 36 months.
- Vehicle specifications:
Parameter Specification Make & Model Higher model SUVs like Kia Seltos, Tata Nexon, Toyota Urban Cruiser, Maruti Vitara Fuel Type Petrol Air Conditioning Yes Seating Capacity As per manufacturer standards Condition New or well-maintained used vehicles - Bidder responsibilities:
- Submit all required technical documents.
- Ensure vehicle compliance with specifications.
- Maintain vehicle operational readiness throughout the contract period.
- Provide timely service and maintenance.
- Delivery & Acceptance:
- Vehicles must be delivered and operational by the contract start date.
- Regular inspections will be conducted.
- Compliance with all applicable government and safety regulations is mandatory.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Make & Model | As specified in the scope of work |
| Fuel Type | Petrol |
| Air Conditioning | Mandatory |
| Seating Capacity | Minimum 4 seats |
| Vehicle Condition | New or well-maintained used |
| Registration | Valid registration certificate |
| Insurance | Valid insurance coverage |
| Emission Norms | Compliant with Indian BS-IV or BS-VI standards |
Procedures for bidders:
- Verify vehicle specifications.
- Submit technical documents for pre-qualification.
- Ensure vehicles are registered and insured.
- Maintain vehicles in operational condition throughout the contract period.
Financial Requirements
The estimated contract value is around INR 16,73,640 for the entire 36-month period. The breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | 14,00,000 |
| Maintenance & Service | 2,00,000 |
| Miscellaneous | 73,640 |
Payment terms:
- Payments will be made quarterly based on submission of invoices.
- Payments are subject to satisfactory vehicle performance and inspection.
- Bidders must provide a detailed cost breakdown in their financial proposal.
- The bid should include all applicable taxes and charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
07-09-2026 17:00:00
Document Download End
29-09-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹16,73,640
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Bid Opening Authority
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Address
Vyara Division office, DGVCL, 66 KV COMPOUND, N.H. 6 DHULIYA ROAD, TA-VYARA, DIST-TAPI, PINCODE 394650
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
01 Tender Notice Tender Vyara Division.pdf
TENDER_DOCUMENT
02 Technical Bid IC Jeep Tender 111 Vyara Division.pdf
TENDER_DOCUMENT
03 Price Bid Tender 111 Vyara Division.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
29-09-2026 17:10
29-09-2026 17:30
29-09-2026 18:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
Vehicle Hiring
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
Bidders must meet the following criteria:
- ✓ Must have valid registration and licensing for vehicle leasing or rental services.
- ✓ Must have successfully completed similar vehicle hiring contracts within the last 3 years.
- ✓ Must submit proof of tender fee payment and EMD (Earnest Money Deposit) along with technical documents.
- ✓ Should possess valid vehicle registration certificates and insurance.
- ✓ Must have a minimum annual turnover of INR 10 lakhs in the last financial year.
- Financial Qualification:
Criteria Minimum Requirement Annual Turnover INR 10 lakhs Experience At least 2 similar contracts - ✓ Bidders must have the technical capacity to maintain and operate vehicles as per specifications.
- ✓ All documents for technical qualification and EMD proof must be attached as per tender guidelines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring one AC petrol-driven SUV such as Kia Seltos, Tata Nexon, Toyota Urban Cruiser, or Maruti Vitara for DGVCL Vyara Division. The vehicle must operate 12 hours daily / 3000 km per month over a 36-month period. The scope includes vehicle provisioning, maintenance, and compliance with technical specifications. Bidders should ensure their vehicles meet the specified standards and submit all required technical documents as part of the bid process.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid vehicle leasing licenses, experience in similar contracts within the last 3 years, and a minimum annual turnover of INR 10 lakhs. They must submit proof of tender fee payment, EMD, vehicle registration, and insurance documents. Technical capacity and past performance are critical, and all documents must be attached as per the tender guidelines. Bidders should also ensure compliance with government and safety regulations.
How can I participate in this tender?
Interested bidders should download the tender documents from the NProcure portal, attend the pre-bid meeting scheduled on 17-09-2026, and submit their technical and financial bids electronically before the 16-09-2026 17:00 deadline. Ensure all required documents and forms are properly filled and uploaded. Late submissions will be rejected. Bidders are encouraged to participate in free training sessions for online bidding.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (50%), experience (20%), and cost (30%). Technical bids must score at least 70% to qualify for financial evaluation. The lowest bid will receive the highest score in the cost category. Final scores will be combined to select the most suitable bidder, ensuring transparency and fairness in the process.
What are the important dates and deadlines for this tender?
Key deadlines include bid submission start on 07-09-2026, closing on 16-09-2026 at 17:00, pre-bid meeting on 17-09-2026, technical evaluation on 18-09-2026, and final award on 20-09-2026. All dates are in DD-MM-YYYY format. Bidders must adhere strictly to these timelines to ensure their participation.