Government Tender for Hiring AC Sedan Vehicles with Airbags for Jamnagar TR Circle
Progress
This government tender offers a valuable opportunity for vehicle service providers to supply AC Sedan vehicles with airbags for Jamnagar TR Circle. The contract involves providing reliable, safe, and well-maintained vehicles for official use over a 2-year period, with a maximum of 3000 km per month. Bidders must meet strict eligibility criteria, including valid licenses, insurance, and registration documents, ensuring compliance with government procurement policies. The process involves multiple evaluation stages, emphasizing transparency and fairness, with detailed technical and financial assessments. This tender is ideal for experienced vehicle providers seeking to expand their government contracting portfolio, offering a competitive estimated value of INR 13,14,331. The procurement aims to enhance official transportation safety and efficiency, making it a strategic opportunity for reputed service providers in the automotive and transportation sectors.
Scope Of Work
• Provide AC Sedan vehicles with airbag safety features, minimum 4+1 seating capacity, suitable for daily official use.
• Vehicles must be air-conditioned, well-maintained, and compliant with all safety standards.
• The service provider shall ensure availability of vehicles for 12 hours daily, with a maximum of 3000 km per month.
• All vehicles must possess valid registration, insurance, fitness certificates, and Pollution Under Control (PUC) certificates.
• The bidder shall submit all relevant documents including RC book, insurance, fitness, and passing certificates.
• Vehicles should be registered under Taxi/Maxi category with valid permits.
• The contractor shall ensure timely maintenance, cleanliness, and operational readiness of vehicles.
• The selected bidder must adhere to all safety, environmental, and traffic regulations.
• The contract includes provision for replacement of vehicles if required, ensuring uninterrupted service.
• The service provider shall submit a detailed schedule and plan for vehicle deployment and maintenance.
| Specification | Requirement |
|---|---|
| Vehicle Type | AC Sedan with Airbags |
| Seating Capacity | Minimum 4+1 |
| Fuel Type | Diesel/Petrol |
| Insurance | Comprehensive risk insurance |
| Registration | Valid Taxi/Maxi registration |
| Documents | RC Book, Fitness, PUC, RTO passing |
| Service Hours | 12 hours/day |
| Monthly KM Limit | 3000 km |
| Contract Duration | 2 years |
| Estimated Cost | INR 13,14,331 |
• Bidders must ensure vehicle compliance with technical specifications and submit all required documents during the technical evaluation phase.
Technical Specifications
Vehicles must be AC Sedan models with airbags, complying with safety standards. The technical parameters include:
| Parameter | Specification |
|---|---|
| Vehicle Type | Sedan with Airbags |
| Seating Capacity | 4+1 |
| Fuel Type | Diesel or Petrol |
| Certification | RC, Fitness, PUC, RTO Passing |
| Registration | Valid Taxi/Maxi |
| Insurance | Comprehensive |
| Maintenance | Regular, as per manufacturer guidelines |
The bidding process involves:
- Submission of online technical documents.
- Verification of eligibility and document authenticity.
- Financial bid opening for qualifying bidders.
- Contract award to the most compliant and competitive bidder.
Financial Requirements
The estimated contract value is INR 13,14,331. Bidders should provide a detailed cost breakdown including vehicle rental, maintenance, and service charges. Payment terms are linked to service delivery milestones, with payments made monthly upon submission of compliant invoices. The bid must include a security deposit (EMD) of an amount specified in the tender documents, payable via demand draft or electronic transfer. The financial proposal should be submitted separately, with clear indication of rates per km and per day, ensuring transparency and competitiveness.
| Cost Element | Estimated Cost |
|---|---|
| Vehicle Rent | INR 8,00,000 |
| Maintenance | INR 3,00,000 |
| Insurance & Permits | INR 1,00,000 |
| Miscellaneous | INR 14,331 |
| Total | INR 13,14,331 |
Payment Schedule:
- 30% advance at contract signing.
- 70% upon monthly completion and submission of invoices.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
08-10-2026 19:30:00
Document Download End
29-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,14,331
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
SE JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925209569
Authority Records
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Documents 1
TB-82.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
Driver having appropriate driving license.
RequiredVehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle
RequiredOne certified Xerox copy of RC book in case of old vehicle
RequiredFitness of driver and vehicle in case of old vehicle
RequiredVehicle Taxi/Maxi Passing registration
RequiredSeal & Signature of contractor must be required on all document of technical bid
RequiredAll appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)
RequiredThe Bidder should have to submit copy of PAN card, Self Attested Copy
RequiredCopy of GST registration with active status
RequiredCopy of power of attorney as the case may be
RequiredCopy of partnership deed if any along with Form G or Proprietorship Affidavit
Requiredreceipt for payment of EMD & tender fee
RequiredCopy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized
RequiredDeclaration of Relationship with Employee
RequiredMSME registration if applicable
RequiredSelf Attested Tech Bid
RequiredSelf Attested Integrity Pact
RequiredOther Documents ( Stop deal, Undertaking Declaration etc)
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Eligibility Criteria
✓ Must have valid driving licenses for drivers.
✓ Vehicles should possess comprehensive risk insurance policies.
✓ Submit certified Xerox copies of RC books for old vehicles.
✓ Vehicles must have valid fitness certificates, PUC, and RTO passing documents.
✓ Registration under Taxi/Maxi category with valid permits.
✓ All documents must bear the seal and signature of the contractor.
✓ Submit PAN card, GST registration with active status, and P.F. registration or undertaking.
✓ Partnership deed, Proprietorship Affidavit, or Power of Attorney as applicable.
✓ Payment receipt for EMD and tender fee.
✓ MSME registration if applicable.
✓ Self-attested technical bid and integrity pact.
✓ Other declarations such as relationship with employees and undertaking declarations.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience in Vehicle Service | 3+ years |
| Financial Turnover | INR 5 lakh in last 3 years |
| Valid Licenses and Permits | As per RTO norms |
| Insurance Coverage | Valid comprehensive policy |
| Submission of All Documents | Mandatory for bid acceptance |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified vehicle service providers to supply AC Sedan vehicles with airbags, suitable for official transportation within Jamnagar TR Circle. The contract duration is 2 years, focusing on safety, reliability, and compliance with government standards.
What are the key eligibility criteria for bidders?
Bidders must possess valid driving licenses, comprehensive vehicle insurance, RC and fitness certificates, GST registration, and submit all required documents including PAN, MSME registration (if applicable), and EMD/tender fee receipts. Experience in vehicle service for at least 3 years is preferred.
What technical specifications must the vehicles meet?
Vehicles must be AC Sedans with airbags, 4+1 seating capacity, diesel or petrol fuel, with valid registration, insurance, fitness, and pollution certificates. They should comply with safety and environmental standards, ensuring operational readiness for daily government use.
What is the bidding process and timeline?
Bidders must register online, submit tender fee and EMD by 29-10-2026, upload technical and financial documents, followed by technical evaluation and financial bid opening. The contract is expected to be awarded by 15-11-2026.
How is the bid evaluated and what are the criteria?
Evaluation is based on technical compliance (40%), experience (20%), cost competitiveness (30%), and document authenticity (10%). Bidders must meet minimum thresholds in all categories to qualify for the award.