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Open Power and Energy NPROCURE

Government Tender for Hiring AC Sedan Vehicles for Gujarat Power Sector - Competitive Bidding

Bid Publish Date

16-Apr-2025, 8:30 am

Bid End Date

06-May-2025, 10:30 am

EMD

₹13,150

Value

₹13,14,331

Location

SABAR KANTHA , GUJARAT

Progress

Issue16-Apr-2025, 8:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PASSENGER MOTOR VEHICLES PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for vehicle service providers to supply AC Sedan vehicles for Gujarat's power transmission department. The project involves providing less than 3-year-old insured vehicles with 4+1 passenger capacity, operating 24 months with a focus on reliability, safety, and compliance. Bidders must meet detailed technical, financial, and eligibility criteria, including submitting all necessary documents and certificates. The tender is open to qualified transportation companies with experience in government contracts, aiming to ensure efficient transportation for Deputy Engineers at Himatnagar Transmission Circle. The process emphasizes transparency, timely evaluation, and award, with a bid deadline of 6th May 2025. Download the tender document, participate in online bidding, and secure this government contract to support Gujarat's power infrastructure development.

Scope Of Work

The successful bidder will be responsible for:

  • Supplying AC closed body diesel/petrol driven cars (sedan type) that are less than 3 years old on the date of tender opening.
  • Ensuring vehicles are fully insured and maintained as per government standards.
  • Providing minimum 3000 KM per month for each vehicle, operating 12 hours daily.
  • Maintaining vehicle registration, fitness, insurance, and permit documents.
  • Submitting all required documents including PAN, GST registration, vehicle RC, insurance, driver license, and other certificates.
  • Complying with all technical specifications and safety standards.
  • Ensuring timely pickup and drop services for Deputy Engineer (Civil-R&M) at Himatnagar Transmission Circle.
Parameter Specification
Vehicle Type Sedan, AC, Closed Body
Model Age Less than 3 years
Capacity 4+1 Passengers
Fuel Diesel or Petrol
Minimum KM 3000 KM/month
Operating Hours 12 hours/day
Insurance Fully insured
Documents PAN, GST, RC Book, Insurance, Driver License
  • The bidder must also submit filling of Annexures I, II, III and Declaration for Vehicle Contract along with bid documents.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Sedan, AC, Fully insured
Model Year Less than 3 years old
Capacity 4+1 Passengers
Fuel Type Diesel or Petrol
Minimum KM 3000 KM/month
Operating Hours 12 hours/day
Document Requirements Valid registration, fitness, insurance, driver license

Sequential process for technical compliance:

  1. Submit vehicle registration documents.
  2. Provide insurance and fitness certificates.
  3. Demonstrate vehicle age and capacity.
  4. Submit driver license and related certificates.
  5. Ensure vehicle meets safety and emission standards.

Technical evaluation will verify vehicle condition, age, and compliance with specifications as per the tender document.

Financial Requirements

The estimated cost for the entire contract is approximately Rs. 13,14,331. The financial bid should be based on a percentage rate for the service, including all applicable taxes and charges. The bidder must submit a bid security deposit (EMD) of Rs. 13,150 via RTGS/NEFT. Payment terms include:

  • Bid submission with earnest money.
  • Payment schedule aligned with service delivery milestones.
  • Total contract value is subject to the approved bid rate.
Cost Component Amount (INR)
Estimated Contract Value Rs. 13,14,331
EMD Amount Rs. 13,150
Tender Fee Rs. 1,180
Vehicle Deposit Rs. 15,000

Payments will be released as per the contractual agreement after successful service delivery and submission of all required documents.

Documents 1

2025 26 HTC 01 Tech Bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid PAN Number, GST Registration, and Vehicle RC Book.
  • ✓ Must provide Quotation for new vehicles or valid Vehicle Documents (RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, Road Tax).
  • ✓ Must submit Driver License copy.
  • ✓ Must have Provident Fund Code Number or self-declaration on Rs.300/- stamp paper with notarized certificate.
  • ✓ Must submit Filling Annexures I, II, III and Diesel/Petrol Rate copy (latest 15 days).
  • ✓ Must provide Tenders Fee and EMD RTGS/NEFT details.
  • ✓ Vehicles must meet the technical specifications outlined in the tender.
Qualification Criteria Details
Financial Turnover Minimum annual turnover of Rs. 13,14,331
Experience At least 2 years of vehicle service provision
Certification Valid vehicle registration and insurance
Document Submission Complete technical and financial documents as per tender guidelines

Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

06-05-2025 16:05

2. COMMERCIAL STAGE

06-05-2025 16:10

Required Forms

TECHNICAL

i Agree

User Defined Template-Standard

Required

TECHNICAL BID

User Defined Template-Standard

Required

VEHICLE DEPOSIT 15000.00 RS

User Defined Template-Standard

TENDER FEE & EMD DETAILS

User Defined Template-Secured

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Vehicle RC Book

6

Vehicle Insurance Copy

7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure I

Required
9

Diesel / Petrol Rate copy (15 day before Tender last)

Required
10

Filling Annexure II

Required
11

Filling Annexure III

Required
12

Declaration for Vehicle Contract

Required
13

Tender Fee RTGS / NEFT Details

Required
14

Tender EMD RTGS / NEFT Details

Required
15

Vehicle Deposit 15000/- Rs RTGS / NEFT Details

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 6th May 2025 at 4:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What documents are required for technical qualification?

Bidders must submit PAN, GST registration, vehicle RC book, insurance certificates, driver license, provident fund certificate or self-declaration, Annexures I, II, III, and recent diesel/petrol rates as specified in the tender notice.

How can I participate in the online bidding process?

Participants need to procure a valid Digital Certificate and register on the nProcure portal. Training sessions are held every Saturday at GNFC Infotower, and support is available via email and phone. All bids are submitted electronically through the portal.

What is the estimated contract value?

The estimated contract value is approximately Rs. 13,14,331. The final bid amount will depend on the percentage rate offered by the successful bidder.

Who is the contact person for queries?

Queries can be directed to H P Chauhan, Superintending Engineer, via email at [email protected] or by phone at +91-79-40007517.