Government Tender for Hiring AC & SUV Vehicles with Airbags in Jamnagar - Getco
Progress
This government tender offers an excellent opportunity for vehicle service providers to supply AC and SUV vehicles with airbags for GETCO's Jamnagar Construction Division. The contract spans one year, requiring model-compliant vehicles with insurance, registration, and safety certificates. Bidders must meet strict eligibility criteria, including technical documentation, financial credentials, and compliance with safety standards. The procurement process emphasizes transparency, with online bids and physical submission of tender fee, EMD, and integrity pact. The project aims to enhance transportation support for infrastructure projects in Gujarat, ensuring reliable, insured, and well-maintained vehicles for government use. The estimated contract value is ₹756,693, with a maximum of 3000 km per month. Interested companies specializing in vehicle rentals, fleet management, and government contracts are encouraged to participate and contribute to Gujarat's development initiatives.
Scope Of Work
The selected contractor will be responsible for providing AC, Diesel/Petrol SUVs with a minimum 6+1 seating capacity and airbags. Key deliverables include:
- Supplying vehicles as per model preferences (Mahindra Scorpio N Z8, Mahindra Bolero Neo, or higher models)
- Ensuring vehicles are equipped with comprehensive risk insurance and RTO Taxi/Maxi Passing registration
- Maintaining vehicles in good condition with valid PUC, RC, fitness certificates
- Providing driver services with appropriate licenses and fitness
- Ensuring timely pickup and drop for daily 12-hour shifts
- Adhering to maximum 3000 km/month limit
Process steps:
- Submission of online bid with all required documents
- Physical submission of Tender Fee, EMD, and Integrity Pact before deadline
- Evaluation based on technical and commercial criteria
- Final award to the successful bidder
| Specification | Details |
|---|---|
| Model Preference | Mahindra Scorpio N Z8, Mahindra Bolero Neo or higher |
| Seating Capacity | Minimum 6+1 |
| Airbags | Yes |
| Insurance | Comprehensive risk insurance |
| Registration | RTO Taxi/Maxi Passing |
| Contract Duration | 1 Year |
| Estimated Cost | ₹756,693 |
| Max Km per Month | 3000 km |
Technical Specifications
Vehicles must be model Z8 or higher from Mahindra (Scorpio N, Bolero Neo, or equivalent). Technical parameters include:
| Parameter | Requirement |
|---|---|
| Model | Mahindra Scorpio N Z8, Mahindra Bolero Neo or higher |
| Seating | Minimum 6+1 seats |
| Airbags | Mandatory |
| Insurance | Comprehensive risk insurance |
| Registration | RTO Taxi/Maxi Passing |
| Validity | Must be valid and current |
Process for vehicle readiness:
- Verify model and specifications
- Ensure all documents are up-to-date
- Conduct pre-delivery inspection
- Submit vehicles for inspection and approval
Financial Requirements
The estimated contract value is ₹756,693. Payment will be made based on monthly invoices after successful service delivery. The cost breakdown includes:
| Cost Component | Amount |
|---|---|
| Vehicle Rental | As per negotiated rate |
| Service Charges | Included |
| Taxes & GST | As applicable |
Payment terms:
- Payments will be processed monthly upon submission of valid invoices.
- All payments are subject to compliance with contract terms.
- A detailed invoice must be submitted within 5 days of service completion.
- Payments will be made via NEFT/RTGS after approval.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹590
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Bid Submission Start
10-08-2026 12:00:00
Document Download End
31-08-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹7,56,693
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211533
Authority Records
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Documents 1
TB-45.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
Driver having appropriate driving license.
RequiredVehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle
RequiredOne certified Xerox copy of RC book in case of old vehicle
RequiredFitness of driver and vehicle in case of old vehicle
RequiredVehicle Taxi/Maxi Passing registration
RequiredSeal & Signature of contractor must be required on all document of technical bid
RequiredAll appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)
RequiredThe Bidder should have to submit copy of PAN card, Self Attested Copy
RequiredCopy of GST registration with active status
RequiredCopy of power of attorney as the case may be
RequiredCopy of partnership deed if any along with Form G or Proprietorship Affidavit
Requiredreceipt for payment of EMD & tender fee
RequiredCopy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized
RequiredDeclaration of Relationship with Employee
RequiredAir Bag Declaration
RequiredSelf Attested Tech Bid
RequiredSelf Attested Integrity Pact
RequiredOther Documents ( Stop deal, Undertaking Declaration etc)
RequiredMSME registration (if applicable)
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid driving licenses for drivers.
✓ Vehicles should possess comprehensive risk insurance and valid registration documents.
✓ Submit certified Xerox copies of RC books for older vehicles.
✓ Vehicles must have passed fitness and RTO inspections.
✓ Vehicles should be registered for Taxi/Maxi Passing.
✓ All technical documents must bear the contractor's seal and signature.
✓ Provide PAN card, GST registration with active status, and Power of Attorney if applicable.
✓ Submit partnership deed or proprietorship affidavit as relevant.
✓ Payment receipts for EMD and tender fee must be provided.
✓ P.F registration or undertaking on stamp paper of Rs. 300, notarized.
✓ Declare relationships with employees and Air Bag declarations.
✓ Self-attested technical bid and integrity pact.
✓ Other documents like undertaking declarations, stop deal affidavits, MSME registration (if applicable).
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves hiring AC and Diesel/Petrol SUVs with airbags for Jamnagar. The vehicles must meet specific model preferences like Mahindra Scorpio N Z8 or higher, with minimum 6+1 seating capacity. The contractor will provide vehicles for 12 hours daily, supporting GETCO's construction activities. Key responsibilities include vehicle supply, maintenance, insurance, registration, and timely service delivery, ensuring compliance with safety and technical standards.
Who is eligible to bid for this vehicle hiring tender?
Eligible bidders must possess valid driving licenses, comprehensive vehicle insurance, and current registration documents. They should submit PAN, GST registration, and relevant partnership or proprietorship documents. Bidders must also provide EMD and tender fee receipts, along with P.F registration or undertaking. All documents must be self-attested and sealed. MSME registration is optional if applicable. The vehicles must meet all technical and safety standards specified in the tender.
What are the key dates and deadlines for this tender?
The bid submission starts on 10-08-2026 at 12:00 PM and closes on 31-08-2026 at 4:00 PM. The tender document download ends on 31-08-2026. The bid opening date will be notified later. Bidders must ensure online submission of bids and physical submission of Tender Fee, EMD, and Integrity Pact before the respective deadlines to qualify for evaluation.
What is the evaluation process for selecting the successful bidder?
Bids will be assessed based on technical compliance (40%), vehicle condition and experience (30%), and cost competitiveness (30%). Bidders must meet minimum qualifying marks of 50% in each category. The evaluation considers document authenticity, vehicle specifications, and cost efficiency. The highest scoring compliant bid will be awarded the contract, ensuring transparency and fairness.
How can I contact the tender issuing authority?
For inquiries, contact SE-TR Jamnagar at 9925211533. The tender is issued by Gujarat Energy Transmission Corporation Limited, Jamnagar Circle Office. Bidders can visit the office at Jamnagar Circle Office GETCO for clarifications or submissions. Ensure all communications are professional and within the stipulated timelines.