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Active Open Power and Energy NPROCURE

Government Tender for Hiring of AC Diesel/Petrol Vehicles for Gujarat Power Sector

Bid Publish Date

16-Jul-2026, 7:00 am

Bid End Date

06-Aug-2026, 10:30 am

Value

₹18,72,108

Location

JUNAGADH , GUJARAT
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Progress

Issue16-Jul-2026, 7:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for qualified vehicle service providers to supply AC diesel or petrol-driven vehicles to Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves hiring reliable, well-maintained vehicles for official use by Deputy Engineers at the 220kV Visavadar Substation under the Power and Energy sector. The vehicles must operate 24 hours daily for a period of 2 years, covering approximately 3000 km per month. The tender emphasizes strict eligibility criteria, including vehicle age, documentation, and technical specifications, ensuring only qualified vendors participate. The procurement process is designed to be transparent, with detailed evaluation stages based on technical compliance and financial competitiveness. This opportunity is ideal for transportation companies with experience in government contracts, vehicle leasing, and fleet management, aiming to contribute to Gujarat's power infrastructure development. Download the detailed tender document to participate and ensure your bid meets all specified requirements for a chance to secure this essential government contract.

Scope Of Work

The selected contractor shall provide AC closed-body vehicles (petrol or diesel driven) suitable for official use by Deputy Engineers at the 220kV Visavadar Substation. Key deliverables include:

  • Providing vehicles that meet the specifications outlined in the tender document.
  • Ensuring vehicles are available 24 hours daily for a period of 24 months.
  • Covering a monthly distance of approximately 3000 km.
  • Maintaining vehicles in good condition, compliant with all safety and regulatory standards.

The process involves:

  1. Submission of bids with all required documents.
  2. Technical evaluation based on submitted documents.
  3. Commercial evaluation and final selection.

Vehicle specifications:

Model Features Seating Capacity Fuel Type
Trax Cruiser / Toofan / Equivalent AC, Closed Body 12+1 Petrol/Diesel

The contractor must ensure timely vehicle availability and maintain proper documentation, including RC books, permits, PUC, insurance, and driver credentials. Vehicles should not be older than 3 years (RTO passing date: August 2023).

Technical Specifications

Parameter Specification
Model Trax Cruiser, Toofan, or equivalent
Fuel Petrol or Diesel
AC Yes
Seating Capacity 12+1 persons
Vehicle Age Maximum 3 years (RTO passing: August 2023)
Vehicle Type Closed body, RTO taxi or Maxi passing
Additional Must have valid RC, permit, PUC, insurance, and fitness certificates

The process involves:

  • Inspection of vehicles prior to deployment.
  • Regular maintenance as per manufacturer standards.
  • Compliance with all safety and regulatory norms.
  • Submission of technical documents as part of bid submission.

All vehicles must be equipped with necessary safety features and maintained in excellent condition to ensure uninterrupted service for the duration of the contract.

Financial Requirements

The estimated contract value is approximately INR 18,72,108 for a period of 24 months. The financial bid should specify the percentage rate for vehicle hire, submitted through the Percentage Rate form. Payment will be made monthly based on the confirmed rate and verified vehicle deployment.

Cost Component Details
Total Estimated Cost INR 18,72,108
Payment Terms Monthly, against vehicle deployment and verification
Bid Submission Percentage rate of vehicle hire
Additional Costs Fuel, maintenance, and driver wages included in the bid

Bidders must ensure transparency and accuracy in financial proposals, adhering to the specified format and submitting all required documents for evaluation.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹18,72,108

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineer (TR), GETCO, JUNAGADH

Bid Opening Authority

Superintending Engineer (TR), GETCO, JUNAGADH

Address

66kv Zanzarada S/S Campus, Opp. Nandarayji Gaushala, Dhandhusar Road, Zanzarada Junagadh.

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

TCJND-2026-27-N-48 Hiring of Vehicle.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GST registration and P.F. registration.
✓ Must submit RTGS/NEFT/Online receipt for tender fee and EMD.
✓ Must provide copy of RC book, road permit, PUC certificate, driving license, and insurance for vehicles.
✓ Vehicles should be maximum 3 years old (RTO passing date: August 2023).
✓ Submit tax returns for last two years, PAN card, and notarized partnership deed if applicable.
✓ Provide eye sight certificate for drivers and vehicle fitness certificates.
✓ Submit signed declarations and undertakings as per tender requirements.

Qualification Parameter Minimum Requirement
Vehicle Age Not older than 3 years
Vehicle Capacity 12+1 persons
Document Submission Complete with all specified documents
Financial Criteria As per financial documents submitted

Note: Bidders must meet all technical and financial eligibility criteria to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2026 16:05

2. Technical Stage

06-08-2026 16:15

3. Commercial Stage

06-08-2026 16:30

Required Forms

Preliminary

Tender Fee

User Defined Template-Standard

Required

EMD

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Atteched Scan copy of RTGS/NEFT/Online receipt for Tender fee payment

Required
2

Atteched Scan copy of RTGS/NEFT/Online receipt for EMD Payment

Required

Stage - Technical Stage

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 12+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 22.07.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing - Aug 2023

Required

Stage - Technical StageSr NoDocument NameMandatory1Copy of RC book of Taxi/Maxi Passing Vehicle, if old VehicleYes2Copy of road ( Contract carriage) permit of vehicle, if old VehicleYes3Copy of PUC certificate ( regularly renewed every Six month), if old vehicleYes4Copy of driving license of LMV/CAB/BadgeYes5Copy of Taxi/Maxi passing certificate of minimum 12+1 persons.Yes6Copy of vehicle fitness certificate, if old vehicle.Yes7Copy of insurance certificate, if old vehicle.Yes8Eye sight certificate from eye Dr. for Driver.Yes9Original quotation scan Copy should be submitted, if new vehicleYes10Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)Yes11Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 22.07.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.Yes12Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.Yes13Copy of GST RegistrationYes14Copy of notarized power of attorney as the case may be.Yes15Copy of partnership deed if any.Yes16Last two year Income Tax return Copy.Yes17Copy of PAN cardYes18Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)Yes19Signed Copy of Tender DocumentsYes20Signed Copy of Tender Documents 1No21Signed Copy of Tender Documents 2No22Any other documents required for particular and specific workYes23OthersNo24Undertaking of Declaration of Relationship with EmployeeYes25Maximum 03 years old vehicle should be allowed i.e. RTO passing - Aug 2023Yes

1

Copy of RC book of Taxi/Maxi Passing Vehicle, if old Vehicle

Required
2

Copy of road ( Contract carriage) permit of vehicle, if old Vehicle

Required
3

Copy of PUC certificate ( regularly renewed every Six month), if old vehicle

Required
4

Copy of driving license of LMV/CAB/Badge

Required
5

Copy of Taxi/Maxi passing certificate of minimum 12+1 persons.

Required
6

Copy of vehicle fitness certificate, if old vehicle.

Required
7

Copy of insurance certificate, if old vehicle.

Required
8

Eye sight certificate from eye Dr. for Driver.

Required
9

Original quotation scan Copy should be submitted, if new vehicle

Required
10

Attached letter for how much time taken to provide vehicle after getting LOI (undertaking)

Required
11

Copy of Diesel/Petrol Price Bill for BASIC OF PREVAILING 15 DAYS BEFORE THE DUE DATE OF THE TENDER ( i.e. 22.07.2026) THE BASIC SHALL BE INDICATE IN THE TENDER.

Required
12

Copy of PF registration OR P.F. under taking on stamp paper of rs. 300.00( Form attached) along with notarized.

Required
13

Copy of GST Registration

Required
14

Copy of notarized power of attorney as the case may be.

Required
15

Copy of partnership deed if any.

Required
16

Last two year Income Tax return Copy.

Required
17

Copy of PAN card

Required
18

Signed and scanned copy of Annexure-1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the declaration.)

Required
19

Signed Copy of Tender Documents

Required
20

Signed Copy of Tender Documents 1

21

Signed Copy of Tender Documents 2

22

Any other documents required for particular and specific work

Required
23

Others

24

Undertaking of Declaration of Relationship with Employee

Required
25

Maximum 03 years old vehicle should be allowed i.e. RTO passing - Aug 2023

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring AC diesel or petrol-driven closed-body vehicles for Gujarat Energy Transmission Corporation Limited. The vehicles will be used by Deputy Engineers at the 220kV Visavadar Substation for 24 months, covering approximately 3000 km per month. The vehicles must meet specific specifications, including seating capacity, model, and age limits, and be maintained in excellent condition to ensure reliable transportation for official duties.

Who is eligible to bid for this vehicle hiring tender?

Eligible bidders must possess GST registration, P.F. registration, and submit all required documents such as RC books, permits, PUC certificates, insurance, and driver licenses. Vehicles should not be older than 3 years (RTO passing date: August 2023). Bidders must also provide financial documents, tax returns, and signed declarations as specified in the eligibility criteria. Experience in similar vehicle contracts is preferred.

What are the key technical specifications for the vehicles?

Vehicles must be AC, closed-body models like Trax Cruiser, Toofan, or equivalent, with a 12+1 seating capacity. They should be maximum 3 years old, equipped with all safety features, and compliant with RTO permits, insurance, and fitness certificates. Vehicles must have driver eye sight certificates and be maintained in excellent condition throughout the contract period.

How does the bidding process work?

The process includes three stages: (1) Submission of tender fee and EMD, (2) technical evaluation based on submitted documents, and (3) commercial evaluation based on the bid percentage rate. Deadlines are set for bid submission (16-07-2026 to 06-08-2026). Bidders must submit all required documents before the deadline. The highest-scoring compliant bidder will be awarded the contract after evaluation.

What are the important dates and deadlines for this tender?

Key dates include:

  • Bid Start Date: 16-07-2026 12:30
  • Bid End Date: 06-08-2026 16:00
  • Bid Opening: 06-08-2026 at 16:30
  • Document download ends: 06-08-2026
    All bidders should ensure timely submission of documents and attendance at bid opening. Late submissions will not be entertained, and compliance with deadlines is mandatory for qualification.

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