Government Tender for Hiring Buses for IITE Gandhinagar Events, Workshops & Training
Bid Publish Date
06-Jun-2025, 11:30 am
Bid End Date
03-Jul-2025, 12:30 pm
EMD
₹36,000
Location
Progress
This government tender offers transportation service providers an opportunity to supply buses for Indian Institute of Teacher Education (IITE) in Gandhinagar, Gujarat. The contract involves providing reliable, safe, and well-maintained buses for various official events, workshops, and training sessions. Bidders must meet eligibility criteria, technical specifications, and submit their proposals via the official e-Procurement portal before the deadline. The tender emphasizes safety, punctuality, and service quality, making it an ideal opportunity for transportation companies seeking government contracts in Gujarat. The process includes bid submission, evaluation, and award, with detailed terms outlined in the tender document. Participation in this tender can significantly enhance a company's portfolio in government transportation services, contributing to the educational sector's operational excellence.
Scope Of Work
The selected vendor will be responsible for providing hiring of buses to facilitate the transportation needs of IITE for various official events, workshops, and training programs. The scope includes:
- Supplying adequate fleet of buses as per the requirements specified in the tender document.
- Ensuring punctual pickup and drop-off at designated locations within Gandhinagar.
- Maintaining vehicle cleanliness, safety, and operational readiness at all times.
- Providing experienced and licensed drivers with valid permits.
- Coordinating with IITE officials for scheduling and route planning.
The process involves:
- Submission of technical and financial bids via the e-Procurement portal.
- Evaluation of bids based on eligibility, technical compliance, and cost.
- Contract award to the most suitable bidder.
| Vehicle Type | Capacity | Features |
|---|---|---|
| Standard Bus | 30-50 seats | Air-conditioned, GPS-enabled |
| Mini Bus | 15-25 seats | Comfortable seating, safety features |
The vendor must adhere to all safety standards and comply with government transport regulations. The contract will be awarded based on the best value bid, considering both price and service quality.
Technical Specifications
The vehicles must meet the following technical parameters:
| Specification | Requirement |
|---|---|
| Vehicle Type | Standard buses and mini buses as specified |
| Capacity | 15 to 50 seats |
| Condition | New or well-maintained vehicles meeting safety standards |
| Safety Features | Seat belts, fire extinguishers, first aid kit |
| Certification | Valid fitness certificate, insurance, pollution control certificate |
The process involves:
- Inspection of vehicles upon selection
- Regular maintenance checks
- Compliance with Gujarat transport regulations
- Submission of vehicle documents for verification
Bidders should prepare technical documentation demonstrating vehicle compliance and safety features as part of their bid submission.
Financial Requirements
The estimated budget for this contract ranges between ₹15 Lakhs to ₹25 Lakhs, depending on the scope and duration. The financial proposal should include:
| Cost Component | Details |
|---|---|
| Base Rent | Per vehicle per day |
| Additional Charges | Fuel, driver allowances, maintenance |
| Payment Terms | Monthly or quarterly payments as per agreement |
Bidders must submit a detailed price bid in the prescribed format, ensuring transparency and competitiveness. The contract will be awarded to the lowest evaluated bid that meets all technical and eligibility criteria. Payment will be processed based on verified service delivery and compliance with contractual obligations.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
06-06-2025 17:00:00
Document Download End
03-07-2025 18:00:00
Bid Validity
30
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Registrar IITE, Gandhinagar
Bid Opening Authority
Registrar IITE, Gandhinagar
Address
Indian Institute of Teacher Education, Ramakrishna Paramhans Vidya Sankul, “KH” Road, Near Mahatma mandir, Sector-15, Gandhinagar, Gujarat.
Contact Details
7923243733
Authority Records
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Documents 1
Tender for Bus 2025.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
05-07-2025 13:00
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
ATTACHMENT HERE
Eligibility Criteria
✓ Must have valid registration and permits for vehicle hire services.
✓ Proven experience in providing transportation services to government or educational institutions.
✓ Financial stability with annual turnover exceeding specified thresholds.
✓ Submission of all required documents listed in the primary stage, including proof of vehicle ownership, licenses, and past performance records.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Annual Turnover | ₹10 Lakhs or equivalent |
| Number of Vehicles | At least 5 buses of specified capacity |
| Experience | Minimum 2 years in vehicle hiring services |
| Certification | Valid vehicle registration, permits, and insurance |
Important: Bidders must meet all eligibility conditions to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified transportation service providers to supply buses for events, workshops, and training sessions organized by the Indian Institute of Teacher Education (IITE) in Gandhinagar, Gujarat. The goal is to ensure reliable and safe transportation for institutional activities, supporting effective logistics management.
How can I participate in the bidding process?
Interested bidders must register on the e-Procurement portal, pay the tender fee of ₹1500 online, and submit both technical and financial bids before the deadline of 26th June 2025 at 6:00 PM. Detailed instructions are available in the tender document, which can be downloaded from the portal.
What are the eligibility criteria for bidders?
Bidders must have valid vehicle registration, permits, and insurance, with a minimum annual turnover of ₹10 Lakhs. They should possess at least 2 years of experience in vehicle hiring services and submit all required documents, including proof of vehicle ownership and past performance records.
What technical specifications must the vehicles meet?
Vehicles should be standard buses or mini buses with capacities ranging from 15 to 50 seats, in good condition, equipped with safety features like seat belts, fire extinguishers, and first aid kits. All vehicles must hold valid fitness certificates, pollution control certificates, and insurance coverage.
What is the evaluation process for bids?
Bids are evaluated based on technical compliance, vehicle quality, experience, and cost. Technical compliance accounts for 50%, experience 20%, and cost 30% of the total score. Bidders must meet a minimum of 70% in technical evaluation to qualify for financial assessment.