Open Power and Energy NPROCURE

Government Tender for Hiring Closed Body AC Vehicle with Driver for Power Sector in Gujarat

Bid Publish Date

15-Dec-2025, 12:32 pm

Bid End Date

06-Jan-2026, 4:00 pm

Value

₹15,13,386

Location

BANAS KANTHA , GUJARAT

Progress

Issue15-Dec-2025, 12:32 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a unique opportunity for transportation service providers to supply a Closed Body AC vehicle with driver for Gujarat Energy Transmission Corporation Limited. The contract involves providing a well-maintained, up-to-date vehicle capable of supporting power transmission operations at the Charanka Substation. The project emphasizes compliance with safety, emission, and vehicle standards, with a focus on timely delivery and quality service over a 24-month period. Bidders must meet strict eligibility criteria, including valid permits, certificates, and experience in similar contracts. The tender process is conducted electronically, ensuring transparency and efficiency. This opportunity is ideal for companies specializing in vehicle leasing, transportation services, or power sector logistics seeking to collaborate with government agencies in Gujarat. Participation requires adherence to detailed technical and financial specifications, with a clear focus on safety, reliability, and operational excellence.

Scope Of Work

• Provide a well-maintained Closed Body AC Vehicle (Petrol/Diesel) with driver for 12 hours daily.
• The vehicle must pass up-to-date condition checks and meet all safety and emission standards.
• Ensure the vehicle is not registered before 3 years from the date of tender opening.
• The vehicle should have a minimum seating capacity of 7 persons including driver.
• The contract duration is 24 months, with a monthly maximum of 3000 KM.
• The vehicle must be equipped with valid RC book, road permit, PUC certificate, driving license, taxi passing certificate, vehicle fitness certificate, comprehensive insurance, and latest fuel receipts.
• Bidders must submit quotations for new vehicles if proposing a new vehicle.
• The vehicle should be fit for power transmission operations and comply with all government and safety regulations.

Specification Details
Vehicle Type Closed Body AC (Petrol/Diesel)
Seating Capacity 1 driver + 6 passengers
Registration Age Not registered before 3 years
Contract Duration 24 months
Monthly KM Limit 3000 KM
Fuel Receipts Last 15 days before tender deadline
Valid Certificates RC, PUC, Fitness, Insurance
Documentation PAN, GST, PF, EPF, MSME registration

• Bidders are required to adhere to all technical and safety standards specified in the tender document.

Technical Specifications

Parameter Specification
Vehicle Model Up-to-date, not registered before 3 years
Engine Type Petrol or Diesel
Seating Capacity 7 persons including driver
Fuel Type Petrol/Diesel
Certification RC, PUC, Fitness, Insurance
Vehicle Fitness Valid from RTO
Insurance Comprehensive, valid up to date
Fuel Receipts Last 15 days before tender deadline
  1. Bidders must ensure vehicle compliance with all technical standards.
  2. Submit detailed specifications and quotations for new vehicles if applicable.
  3. Vehicles should be equipped with necessary safety and emission certificates.
  4. All vehicles must pass inspection and verification before deployment.

Financial Requirements

The estimated contract value is approximately INR 15,13,386. Bidders must submit a security deposit (EMD) as specified, along with detailed cost breakdowns. The tender fee is INR 1180. Payment terms include an initial deposit and progress payments based on milestones or monthly billing. The contract will specify payment schedules aligned with vehicle deployment and compliance checks. Bidders should provide a comprehensive financial proposal including fuel costs, maintenance, and insurance expenses. The total bid should reflect all costs involved in maintaining the vehicle throughout the 24-month contract period.

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Eligibility Criteria

  • ✓ Must have valid tender fee and EMD paid as per tender instructions.
  • ✓ Must possess valid RC book, road permit, PUC, driving license, fitness, insurance, and fuel receipts.
  • ✓ Propose vehicles not registered before 3 years from the date of tender opening.
  • ✓ Must have valid PAN and GST registration.
  • ✓ Should have PF and EPF registration with latest challans.
  • ✓ Duly attested MSME registration (if applicable).
  • ✓ Submit quotations for proposed new vehicles if applicable.
  • ✓ Provide power of attorney or partnership deed if applicable.
  • ✓ Attach Integrity Pact and Annexure as per tender requirements.
Qualification Criteria Details
Financial Turnover Minimum turnover of INR 5,00,000 in last 3 years
Experience At least 2 similar vehicle supply contracts in last 5 years
Certifications Valid vehicle fitness, insurance, and permits
Compliance Adherence to all safety, emission, and transportation standards

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender fee and EMD form

User Defined Template-Standard

Required

QR for Vehicle

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee Details

Required
2

EMD Fee Details

Required
3

Copy of RC book Registration of Taxi passing vehicle

Required
4

Copy of road (Contract carriage) permit of vehicle.

Required
5

Copy of PUC certificate

Required
6

Copy of driving license of LMV taxi/maxi cab or TRANS TYPE

Required
7

Copy of Taxi passing certificate minimum persons as per tender

Required
8

Copy of validated vehicle fitness certificate from RTO.

Required
9

Copy of Valid Comprehensive Insurance certificate covering period up to date.

Required
10

Petrol/Diesel rate receipt of the 15 days before the due date of the tender

Required
11

If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement

Required
12

Copy of PAN Card

Required
13

Copy of GST number on firm/party/self.

Required
14

Copy of power of attorney as the case may be.

15

Copy of partnership deed if any / Power of attorney.

16

Duly attested copy of MSME registration

17

Copy of PF Registration

Required
18

Copy of latest EPF paid challan.

Required
19

Attach Annexure as per given in tender

Required
20

Attach Integrity pact as per given in tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 06-01-2026 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.

What documents are required to participate?

Participants must submit tender fee, EMD, RC book, road permit, PUC, driving license, vehicle fitness, insurance, fuel receipts, PAN, GST, PF, EPF, MSME registration, annexures, and integrity pact as specified in the tender document.

Can I propose a new vehicle for this tender?

Yes, bidders proposing new vehicles must submit quotations as per the tender specifications. The vehicle should meet all technical and safety standards and not be registered before 3 years from the tender opening date.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance, vehicle quality, cost, and experience. Technical bids are scored first, followed by financial evaluation for qualified bidders. Minimum qualifying marks are 60%.

Who can I contact for support or clarifications?

For support, contact the (n)Procure Support team at +91-79-40007517 or via email at [email protected]. Training sessions are held weekly, and detailed guidance is provided to ensure smooth bid submission.

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