This government tender offers an excellent opportunity for vehicle rental companies and fleet operators to provide diesel-driven non-AC Bolero vehicles for Surat Urban Division under DGVCL. The contract spans 3 years, with a focus on reliable transportation solutions for official duties. The procurement process is open and transparent, requiring bidders to meet specific technical, financial, and eligibility criteria. The tender includes detailed specifications, mandatory documentation, and scheduled evaluation stages, ensuring fair competition. Interested companies should prepare to submit their bids online before the deadline of 09-10-2025, and participate in free vendor training sessions. This initiative aims to enhance operational efficiency in Gujarat’s power sector while offering lucrative government contracts to qualified fleet providers. Bidders with proven experience in vehicle leasing, maintenance, and compliance will have the best chance to secure this valuable opportunity, contributing to the robust infrastructure development in Surat.
Government Tender for Hiring Diesel Driven Non-AC Bolero Vehicles in Surat Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
3 Years
Currency Type
Single
Categories
3
Scope Of Work
The selected vendor will be responsible for providing diesel-driven, non-AC closed-body Bolero type vehicles with a 6+1 seating capacity or equivalent models not older than 3 months. The vehicles will be used for 12-hour daily shifts and must be maintained in excellent condition throughout the contract period.
Key Deliverables:
- Supply of vehicles as per tender specifications
- Maintenance and servicing of vehicles
- Ensuring vehicle availability for daily operations
- Compliance with safety and emission standards
Sequential Process:
- Submit bid with all required documents
- Attend pre-bid training if needed
- Participate in technical evaluation
- Successful bidders are notified for contract signing
- Regularly supply vehicles as per schedule
| Specification | Details |
|---|---|
| Model Age | Not more than 3 months |
| Seating Capacity | 6+1 |
| Fuel Type | Diesel |
| Usage Duration | 12 hours daily |
The vehicles must be equipped with valid insurance, registration, and pollution certificates, and conform to all local transportation regulations.
Technical Specifications
The vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | Not more than 3 months old |
| Seating Capacity | 6+1 (driver + 6 passengers) |
| Fuel Type | Diesel |
| Vehicle Type | Closed body, non-AC |
| Certification | Valid registration, insurance, pollution certificate |
Sequential Procedure:
- Verify vehicle compliance with specifications.
- Submit technical documents as per tender requirements.
- Undergo technical inspection if required.
- Maintain vehicles in optimal condition throughout the contract period.
Vehicles must be equipped with GPS tracking and safety features, and comply with all applicable transportation safety standards.
Financial Requirements
The estimated contract value is approximately ₹17,24,400, covering vehicle rental and associated services over 3 years. The financial bid must include a detailed breakdown:
| Cost Component | Amount (₹) |
|---|---|
| Vehicle Rental | Calculated per month |
| Maintenance & Servicing | Included |
| Total Estimated Cost | ₹17,24,400 |
Payment Terms:
- Payments will be made quarterly based on verified vehicle deployment.
- Successful bidders must submit invoices along with vehicle logs.
- Payments are subject to compliance with contractual and technical standards.
Bidders should ensure their financial proposals are competitive and reflect all costs involved in vehicle provision and maintenance.
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Eligibility Criteria
✓ Must have valid registration and insurance documents for the vehicles.
✓ Must possess a valid Digital Certificate for electronic bidding as per IT Act-2000.
✓ Must have a minimum annual turnover of ₹50 lakh in the last financial year.
✓ Must submit the tender fee of ₹1180 and EMD of ₹20,000 online.
✓ Must provide technical documentation as specified in the tender.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Financial Stability | Annual turnover ≥ ₹50 lakh |
| Certification | Valid vehicle registration, insurance, pollution certificates |
| Technical Capability | Proven experience in vehicle leasing or supply |
| Submission | Complete all mandatory documents for preliminary and technical stages |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation and award.
Bidding Process
Process Timeline
26-11-2025 10:30
26-11-2025 11:00
26-11-2025 11:30
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Secured
PriceBid
schedule B
User Defined Template-Standard
Required Documents
Stage - Preliminary
Tender Fee payment receipt Online
RequiredEMD Receipt Online
RequiredStage - Technical
Technical Doc as per asked in tender copy
RequiredParty Sign copy of Tender and upload
RequiredFrequently Asked Questions
What is the primary purpose of this government tender?
This tender invites qualified vehicle rental companies to supply diesel-driven non-AC Bolero type vehicles for Surat Urban Division under DGVCL. The goal is to ensure reliable transportation services for official use over a 3-year period, with detailed specifications and competitive bidding procedures.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration, insurance, pollution certificates, and a Digital Certificate for online bidding. They should have an annual turnover of at least ₹50 lakh in the last financial year, and submit all mandatory documents, including tender fee and EMD, online. Experience in vehicle leasing is preferred.
How can I participate in the bidding process?
Participants should download tender documents from the official portal, attend pre-bid training if needed, and submit technical and financial bids electronically before the deadline. The process involves technical evaluation followed by financial assessment, with notifications for successful bidders issued after evaluation.
What technical specifications are required for the vehicles?
Vehicles must be not more than 3 months old, with a 6+1 seating capacity, and diesel fuel. They should be non-AC, closed body models, equipped with valid registration, insurance, and pollution certificates. GPS tracking and safety features are mandatory, ensuring compliance with all safety standards.
What are the important dates and deadlines for this tender?
The tender notice was issued on 22-09-2025. Bid submission starts on 24-09-2025 at 18:00, and closes on 09-10-2025 at 18:10. Evaluation and technical review are scheduled for 10-10-2025, with final notifications issued soon after. Bidders must adhere strictly to these deadlines.
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Documents 2
1. Schedule A ok.pdf
TENDER_DOCUMENT
vehicle bolero type 12hours ten- 624.pdf
TENDER_DOCUMENT
1. Schedule A ok.pdf
TENDER_DOCUMENT
vehicle bolero type 12hours ten- 624.pdf
TENDER_DOCUMENT
