Government Tender for Hiring of Latest Model Closed Body Jeep (2026 BS-6) in Vadodara
Progress
This government tender from Madhya Gujarat Vij Company Limited (MGVCL) offers an opportunity for vehicle service providers to supply a latest model closed body Jeep (2026 BS-6) in Vadodara. The contract spans 24 months, with a total estimated value of INR 10,80,960. The tender emphasizes compliance with safety and environmental standards, and bidders must meet specific eligibility criteria, including experience and financial stability. The process involves online submission of technical and financial bids, with evaluation based on technical expertise, cost, and past performance. The tender aims to ensure reliable vehicle services for official operations in Vadodara's Baroda City Circle, supporting government infrastructure and mobility needs. Interested bidders are encouraged to review detailed documents, attend training sessions, and submit their bids before the deadline to participate in this transparent, competitive procurement process.
Scope Of Work
The selected bidder will be responsible for providing a latest model closed body Jeep with the following specifications and requirements:
- Vehicle Type: Closed Body Jeep, 6+D Seated
- Model Year: 2026 BS-6 compliant
- Usage: Up to 12 hours daily, covering a maximum of 2000 KM per month
- Location: Vadodara, Gujarat, specifically for Baranpura S/DN, Lalbaug Division
- Service Duration: 24 months from the date of contract signing
- Delivery & Maintenance: The vehicle must be maintained in excellent condition, regularly serviced, and compliant with all safety standards.
Key Deliverables:
- Provision of a fully operational, latest model vehicle
- Maintenance and servicing as per manufacturer guidelines
- Submission of periodic reports and compliance documentation
Sequential Process:
- Bid submission via the e-Procurement portal
- Technical evaluation based on eligibility criteria
- Commercial bid opening and evaluation
- Contract award and vehicle deployment
| Specification | Details |
|---|---|
| Model Year | 2026 |
| Fuel Type | BS-6 compliant petrol/diesel |
| Seating Capacity | 6+D |
| Usage Hours | Up to 12 hours per day |
| Max KM per Month | 2000 KM |
| Location | Vadodara |
The bidder must ensure adherence to all safety, environmental, and operational standards as specified by the government and MGVCL.
Technical Specifications
The vehicle must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | 2026 BS-6 |
| Fuel Type | Petrol or Diesel, compliant with BS-6 norms |
| Seating Capacity | 6+D |
| Body Type | Closed Body |
| Usage | 12 hours/day, up to 2000 KM/month |
| Condition | Brand new or latest model, well maintained |
Sequential Procedure:
- Vehicle inspection and compliance check by authorized officials
- Submission of technical documents including registration and emission certificates
- Approval and deployment of vehicle
The vehicle must meet all safety, emission, and operational standards mandated by government regulations and MGVCL policies.
Financial Requirements
The total estimated cost for the 24-month contract is INR 10,80,960. The financial proposal should include detailed cost breakdowns such as:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Hire Charges | 9,50,000 |
| Maintenance & Servicing | 80,000 |
| Insurance & Registration | 50,000 |
| Miscellaneous | 1,00,960 |
Payment Terms:
- Payments will be made quarterly based on approved invoices.
- The bidder must submit valid invoices along with vehicle usage reports.
- All payments are subject to compliance with contractual terms.
Important: The bid must clearly specify the total cost, including taxes and other applicable charges, with a detailed breakdown for transparency.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
18-09-2026 18:00:00
Document Download End
16-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,80,960
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Baroda city circle
Bid Opening Authority
Superintending Engineer, Baroda city circle
Address
Office of Superintending Engineer,MGVCL,Baroda City circle, Navlakhi compound,Rajmahel road, Dandiyabazar,390001
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
BCC T 026.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
19-10-2026 11:00
21-10-2026 11:00
Required Forms
PRIMARILY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price bid - Close Body Jeep 12hrs
User Defined Template-Secured
Required Documents
Stage - PRIMARILY STAGE
Upload Documents as per Tender Eligibility Criteria for Pre Qualification Page-17
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
price bid
Eligibility Criteria
- ✓ Must have legally valid Digital Certificate for online bidding.
- ✓ Must upload all required documents as per Tender Eligibility Criteria for Pre Qualification.
- ✓ Must possess relevant experience in vehicle hiring services.
- ✓ Must have valid vehicle registration and insurance documents.
- ✓ Financially capable with minimum turnover requirements as specified.
| Qualification Requirements | Details |
|---|---|
| Experience | Minimum 3 years in vehicle hiring services |
| Financial Turnover | INR 15 Lakhs in last 3 years |
| Document Submission | Valid registration, insurance, and experience proof |
| Bid Security | EMD amount as specified (VADODARA) |
Critical Points:
- Bidders must comply with all eligibility criteria to qualify for technical evaluation.
- Incomplete or non-compliant submissions will be rejected.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this tender?
The bid submission deadline is 09-10-2026 at 18:00 Hrs. Bidders must upload all required documents and bids before this time through the official e-Procurement portal. Late submissions will not be entertained.
What are the eligibility criteria for participating in this vehicle hiring tender?
Eligible bidders must have valid Digital Certificates, relevant experience of at least 3 years in vehicle hiring services, a minimum financial turnover of INR 15 Lakhs in the last 3 years, and submit all required documents such as vehicle registration, insurance, and experience proofs. Incomplete or non-compliant submissions will be rejected.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance, experience, cost, and past performance. The evaluation comprises technical scoring (50%), cost competitiveness (30%), and reliability (20%). The highest scoring bid will be awarded the contract, with a minimum technical score of 70/100 required.
Are physical bids accepted for this tender?
No, physical bids are not accepted. All submissions must be made electronically via the official e-Procurement portal. Bidders should ensure timely submission to avoid disqualification.
What support is available for bidders unfamiliar with the online process?
A free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to understand the e-Procurement process better. Technical support is available via email at [email protected] and phone at 73590 21663 during working hours.