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Closed Open Cooperatives NPROCURE

Government Tender for Hiring Cold Storage Services for Organic Plant - Mehsana

Bid Publish Date

07-Mar-2026, 10:00 am

Bid End Date

17-Mar-2026, 5:00 pm

Value

₹36,00,000

Location

MAHESANA , GUJARAT
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Progress

Issue07-Mar-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹2,902

Contract Form

Service

Completion Period

1  Years

Currency Type

Single

Categories 6

BADAM ICE BOX COLD STORAGE HIRING OF COLD STORAGE SERVICES STORAGE AND WAREHOUSING

This government tender offers an exciting opportunity for experienced service providers to bid for an Annual Rate Contract to supply cold storage services for organic plants in Mehsana, Gujarat. Managed by Dudhsagar Dairy, the project aims to ensure secure, temperature-controlled storage for organic produce, supporting local farmers and dairy cooperatives. The tender process involves multiple evaluation stages, including technical and commercial assessments, with strict eligibility criteria to ensure quality and compliance. Bidders must submit comprehensive documentation via the Dudhsagar Dairy Purchase Portal before 17th March 2026. The contract duration is one year, with a total estimated value of INR 36,00,000. This opportunity is ideal for companies specializing in cold storage logistics, organic produce handling, and facility management within government procurement frameworks. Participating vendors will benefit from transparent processes, technical support, and the chance to collaborate with a leading dairy cooperative in Gujarat.

Scope Of Work

The selected service provider will be responsible for:

  • Providing secure cold storage facilities for organic plant products at Dudhsagar Dairy, Mehsana.
  • Maintaining optimal temperature and humidity conditions as per organic storage standards.
  • Ensuring 24/7 security and monitoring of storage units.
  • Regular maintenance and cleanliness of storage premises.
  • Managing inventory and stock movement efficiently.

The process includes:

  1. Site Inspection and Setup: Establishing storage units as per specifications.
  2. Operational Phase: Continuous management, temperature control, and security.
  3. Reporting and Documentation: Maintaining records of stock in/out, temperature logs, and maintenance activities.
  4. Compliance and Certification: Adherence to organic storage standards and safety regulations.
Specification Details
Storage Capacity To be confirmed based on tender requirements
Temperature Range 0°C to 4°C
Humidity Level 85% ± 5%
Security Measures CCTV surveillance, security personnel
Certification Must hold relevant organic storage compliance

The vendor must ensure timely service delivery and compliance with all technical and safety standards stipulated in the tender documents.

Technical Specifications

The vendor must provide storage facilities adhering to the following technical parameters:

Parameter Specification
Temperature Control Precise range of 0°C to 4°C
Humidity 85% ± 5%
Storage Capacity As per tender requirement
Security CCTV, security personnel, alarm systems
Certification Organic storage compliance, FSSAI

Procedures include:

  • Site inspection and approval.
  • Installation and calibration of temperature and humidity controls.
  • Regular monitoring and maintenance.
  • Documentation of operational parameters.

Vendors must ensure all technical standards are met before bid submission and during contract execution.

Financial Requirements

The estimated contract value is INR 36,00,000, covering storage services for one year. Payment will be made in installments based on milestones or monthly invoices. The bid must include a detailed cost breakdown:

Cost Component Amount (INR)
Storage Charges To be quoted
Security & Maintenance To be quoted
Miscellaneous To be quoted

Bid submission must include a security deposit (EMD) of INR 1,00,000, payable via bank guarantee or demand draft. Payments will be processed as per the terms outlined in the tender document, with clear schedules for invoice submission and settlement. The total bid amount must be inclusive of all applicable taxes and charges.

Additional Tender Data

Commercial Details

Tender Value

₹36,00,000

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

I/C Managing Director

Bid Opening Authority

I/C Managing Director

Address

Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002 Phone: + 91 2762 253201 to 05

Contact Details

9879168580

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Documents 4

General Guidelines for E-Tender and E-Auction_201125.pdf

TENDER_DOCUMENT

Cold Storage General Terms Organic Items 2026-27.pdf

TENDER_DOCUMENT

280604.pdf

TENDER_DOCUMENT

Cold Storage General Terms Organic Items Latest - Copy.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid PAN and GSTN registration.
  • ✓ Must be registered on the Dudhsagar Dairy Purchase Portal for vendor registration.
  • ✓ Must submit EMD payment receipt and tender fee receipt.
  • ✓ Must provide copy of firm registration.
  • ✓ Must have relevant experience in cold storage services, supported by work experience certificates and purchase orders.
  • ✓ Must submit FSSAI approval or a letter specifying scope.
  • ✓ Must declare non-blacklisting status via a self-declaration letter.

| Financial Qualification | Minimum turnover of INR 36,00,000 annually for the last 2 years |
| Experience | At least 2 years in cold storage or related services |
| Certification | Valid FSSAI license and organic storage compliance |
| Other | Must be registered on the Dudhsagar Dairy vendor portal |

All documents must be valid, clear, and submitted within the stipulated timelines for eligibility verification.

Bidding Process

Process Timeline

1. Primary Stage

18-03-2026 00:00

2. Technical Stage

18-03-2026 10:05

3. Commercial Stage

18-03-2026 10:10

Required Forms

Primary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details of cold storage of organic plant

User Defined Template-Standard

Required

Commercial

Price bid for cold storage organic plant

User Defined Template-Secured

Required

Required Documents

Stage - Primary Stage

1

Copy of PAN

Required
2

Copy of GSTN

Required
3

Dudhsagar Dairy Purchase Portal for Vendor Registration https://dudhsagar.nprocure.com

4

Copy of Cancelled Cheque

Required
5

EMD Payment Receipt

Required
6

Tender Fee Payment Receipt

Required
7

copy of firm registration

Required

Stage - Technical Stage

1

FSSAI Approval or letter mentioning scope

Required
2

Work Experience (Old PO Copy)

Required
3

Copy of Purchase Order With work completion certificate

Required
4

Self Declaration on bidder company letterhead for not Blacklisted by Mehsana Union or GCMMF or NDDB

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select qualified service providers for hiring cold storage facilities for organic plant products in Mehsana, Gujarat, ensuring secure, temperature-controlled storage for organic produce as part of government support for agricultural and dairy cooperatives.

Who can participate in this tender?

Eligible bidders include companies with experience in cold storage services, possessing FSSAI certification, GST registration, and registered on the Dudhsagar Dairy vendor portal. They must also meet financial and technical criteria outlined in the eligibility section.

What are the key documents required for bid submission?

Bidders must submit PAN, GSTN, firm registration, EMD payment receipt, tender fee receipt, FSSAI approval, work experience certificates, and a self-declaration of non-blacklisting. All documents should be valid and uploaded via the portal.

How is the evaluation process conducted?

Bids are evaluated based on technical compliance, experience, cost, and certifications. The process includes technical and commercial evaluations scheduled on 18th March 2026. Minimum qualifying marks are 70% in technical assessment.

What is the deadline for bid submission?

The last date to submit bids is 17th March 2026 at 5:00 PM. Bids received after this deadline will be rejected. Bidders are encouraged to submit early to avoid last-minute issues.

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