Government Tender for Hiring Diesel Model AC Vehicle with GPS for Power Sector Operations
Progress
This government tender from Paschim Gujarat Vij Company Limited (PGVCL) offers an opportunity for transport service providers to supply a latest diesel model closed body AC vehicle with GPS for power sector operations at Gadhada Division, Gujarat. The contract spans two years, requiring 24-hour operation covering approximately 3000 km per month, with a focus on reliable transportation for O&M activities. Bidders must meet strict eligibility criteria, including vehicle registration, insurance, and experience certificates, and submit all documents online. The procurement process involves preliminary and commercial evaluation stages, with detailed criteria to ensure quality and compliance. The estimated contract value is around INR 13,00,800, with a bid validity of 120 days. This tender provides a strategic opportunity for transport companies specializing in government and power sector logistics to participate in a transparent, online bidding process, contributing to Gujarat’s power infrastructure development.
Scope Of Work
The selected bidder will be responsible for providing a diesel-powered, closed body AC vehicle with driver, equipped with GPS for real-time tracking. Key deliverables include:
- Supply of a latest model diesel AC vehicle suitable for 24/7 operations.
- Installation and maintenance of GPS tracking system.
- Provision of a qualified driver with valid driving license.
- Ensuring vehicle compliance with RTO registration, insurance, fitness, and pollution control certificates.
- Maintenance of vehicle in good condition throughout the contract period.
The process involves:
- Bidders submitting their technical and financial bids online.
- Evaluation of documents including vehicle registration, experience certificates, and compliance certificates.
- Awarding the contract to the most suitable bidder based on evaluation criteria.
Specifications for the vehicle include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Diesel, closed body, AC |
| GPS System | Installed and functional |
| Operation Hours | 24 hours daily |
| Monthly Km | Approximately 3000 Km |
| Contract Duration | 2 years |
The vehicle must meet all legal and safety standards as per Gujarat RTO regulations and be equipped with necessary permits and insurance.
Technical Specifications
The vehicle must be a diesel-powered, closed body AC vehicle conforming to the following specifications:
| Parameter | Specification |
|---|---|
| Model Year | Latest available model (not older than 2 years) |
| Engine Capacity | Minimum 1500 cc |
| AC System | Fully functional, with cooling capacity suitable for Gujarat climate |
| GPS System | Integrated with real-time tracking, tamper-proof |
| Vehicle Capacity | Minimum 4 passengers |
| Fuel Efficiency | Minimum 12 km/l |
| Safety Features | ABS, airbags, fire extinguisher |
The bidder must follow the sequential process:
- Submit technical documents including vehicle details.
- Demonstrate GPS system functionality.
- Comply with all legal and safety standards.
- Maintain the vehicle in good condition throughout the contract period.
Financial Requirements
The estimated contract value is approximately INR 13,00,800 for two years, calculated at INR 13,680 per month. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Monthly vehicle hire | 13,680 |
| GPS system installation and maintenance | Included |
| Driver wages | Included |
| Total Estimated Cost | 13,00,800 |
Payment terms are as follows:
- 10% advance at contract signing.
- Monthly payments upon submission of invoice.
- Final payment after successful completion of the contract period.
- Payments will be processed via RTGS/NEFT upon verification of deliverables.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
09-10-2026 11:00:00
Document Download End
29-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,00,800
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL Gadhada Division Office, Nr ST Depo, Gadhada
Contact Details
9978935610
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
GDN vehicle TENDER 2268-03.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
30-10-2026 11:00
02-11-2026 11:00
Required Forms
Priliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
Attested copy of GST (If applicable)
Attested copy of PAN card in the name of bidder.
RequiredAttested copy of document showing P.F. Number obtained by the bidder. (If applicable)
Attested copy of Adhar Card
RequiredAttested copy of Latest Income Tax Return.
Attested Copy of successful work Completion / Experience certificate.
RequiredAttested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.
RequiredAttested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)
RequiredAttested copy of insurance policy. (If applicable)
RequiredAttested copy of Fitness certificate. (If applicable)
RequiredAttested copy of PUC. (If applicable)
RequiredAttested driving license Copy of First driver.
RequiredAttested driving license Copy of Second driver.
RequiredAttested copy of first driver eye test certi..
RequiredThe scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid
RequiredPayment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).
RequiredAttested copy of Memorandum of Association or partnership deed. (If applicable)
Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)
Attested copy of second driver eye test certi..
Requiredlatest solvency certificate
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial Stage
Payment Details of Tender fee and Emd Screenshot
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid GST registration (if applicable)
- ✓ Must possess a valid PAN card in the bidder's name
- ✓ Must provide proof of vehicle registration (RTO registration book)
- ✓ Must submit experience certificates of similar work completed
- ✓ Must have valid vehicle insurance, fitness, and pollution certificates
- ✓ Must provide valid driving licenses for drivers
- ✓ Must submit a solvency certificate issued within the last 6 months
- ✓ Must have experience in providing transport services for government or large organizations
- ✓ Must submit all required documents as specified in the tender
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum average annual turnover of INR 10 lakh |
| Experience | At least 2 years of experience in vehicle supply |
| Legal Compliance | Valid licenses, permits, and certificates |
| Document Submission | All documents attested and uploaded as per instructions |
Note: Only bidders meeting all eligibility criteria will be considered for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to hire a diesel model closed body AC vehicle with GPS system for Power and Energy operations at Gadhada Division, Gujarat, ensuring reliable transportation for O&M activities over a two-year period.
Who is eligible to participate in this tender?
Eligible bidders must possess valid GST registration, PAN, vehicle registration, insurance, fitness, pollution certificates, and relevant experience in vehicle supply services. All documents must be attested and compliant with specified criteria.
What are the key technical specifications required for the vehicle?
The vehicle must be a recent model diesel-powered, closed body AC vehicle equipped with GPS, capable of operating 24 hours daily, with a minimum engine capacity of 1500 cc, and meet all safety and legal standards as per Gujarat RTO regulations.
How is the bidding process structured?
Bidders must submit online technical and financial bids before the deadline. The evaluation occurs in two stages: preliminary on 30-10-2026 and commercial on 02-11-2026. Successful bidders will be notified for contract signing.
What is the estimated contract value and payment terms?
The estimated value is approximately INR 13,00,800 for two years. Payments are made monthly, with 10% advance at contract signing, and processed via RTGS/NEFT upon submission of invoices and compliance verification.