Government Tender for Hiring Diesel-Driven Air-Conditioned SUV Vehicles with Driver in Gujarat
Progress
This government tender offers a unique opportunity for vehicle rental companies and fleet operators to provide diesel-driven, air-conditioned SUVs with drivers for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 24 months, requiring reliable transportation for operational activities at the Veluda Substation in Patan, Mehsana. Bidders must meet strict eligibility criteria, including vehicle documentation, experience, and technical standards. The tender emphasizes transparency, compliance, and quality service delivery, with detailed evaluation based on technical, experience, and financial factors. The procurement process is conducted electronically via the NProcure portal, ensuring a streamlined and secure bidding environment. The estimated contract value is approximately INR 14,41,320, with a submission deadline of October 21, 2026. Interested organizations should review all tender documents, prepare necessary credentials, and participate in the competitive bidding process to secure this valuable government contract.
Scope Of Work
• Provide diesel-driven, air-conditioned, close body SUV vehicles with a minimum seating capacity of 9 passengers.
• Vehicles must be equipped with valid RC Book, PUC, Insurance, and RTO Tax documentation.
• Drivers must be experienced, licensed, and adhere to safety standards.
• Vehicles should operate for 12 hours daily and cover approximately 3000 km each month.
• The contract duration is 24 months, starting from the date of award.
• Bidders must ensure vehicle availability and timely maintenance.
• The selected bidder shall be responsible for all operational costs, including fuel, maintenance, and driver wages.
• Vehicles must comply with government safety and emission standards.
• The contractor shall provide replacement vehicles in case of breakdown or maintenance.
| Specification | Details |
|---|---|
| Vehicle Type | SUV, Diesel, Air-Conditioned |
| Seating Capacity | Minimum 9 Seaters |
| Operation Hours | 12 Hours per Day |
| Monthly KM | 3000 KM |
| Contract Duration | 24 Months |
| Documentation | Valid RC, PUC, Insurance, RTO Tax |
• The bidder must submit a detailed operational plan and vehicle maintenance schedule.
• All vehicles must be registered under the bidder's name or authorized leasing agreements.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Type | Diesel |
| Seating Capacity | Minimum 9 seats |
| Air Conditioning | Yes |
| Vehicle Registration | Valid RC Book |
| Emission Standards | Compliant with Govt. norms |
| Insurance | Valid comprehensive insurance |
| PUC Certificate | Valid and up-to-date |
Sequential process for technical compliance:
- Submit vehicle documents.
- Undergo technical inspection if required.
- Ensure vehicles meet emission and safety standards.
- Maintain operational readiness throughout the contract period.
Financial Requirements
The estimated contract value is approximately INR 14,41,320. The financial proposal should include detailed costs for vehicle rental, driver wages, fuel, maintenance, and other operational expenses. Payment will be made monthly based on verified vehicle operation and submission of necessary documents. The bidder must provide a breakdown of costs in the financial bid, ensuring transparency and compliance with tender guidelines.
| Cost Component | Estimated Cost |
|---|---|
| Vehicle Rental | INR 10,00,000 |
| Driver Wages | INR 3,00,000 |
| Fuel & Maintenance | INR 1,41,320 |
| Total | INR 14,41,320 |
Payment terms include a monthly settlement based on verified service delivery, with invoices submitted along with vehicle logs and driver reports. The bid should specify any additional costs or discounts offered.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
30-09-2026 16:00:00
Document Download End
21-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,41,320
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, CO, Mehsana
Bid Opening Authority
Superintending Engineer, GETCO, CO, Mehsana
Address
GETCO, Circle office, Visnagar Road, Mehsana- 384001.
Contact Details
Authority Records
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Documents 1
Tender Documents n-70.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
21-10-2026 16:04
Required Forms
Preliminary
Tender fee & EMD
User Defined Template-Standard
QR- Vehicle
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Copy of Payment of Tender Fee
RequiredCopy of Payment of EMD
RequiredCopy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of
RequiredThird Party Agreement against other owner vehicle
RequiredVehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)
RequiredSelf Attested copy of PAN Card
RequiredSelf Attested copy of GST Registration
RequiredSelf attested copy of PF registration with last ECR
RequiredDiesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)
RequiredFirm Documents (Proprietorship affidavit or Partnership Deed & POA or MOA & AOA)
RequiredSelf Declaration (Tender document Pg. No. 18-19)
RequiredBank Detail for Refund EMD/Deposit (Photo copy of Cancel Cheque)
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Eligibility Criteria
✓ Must have valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax).
✓ Must possess a valid GST registration and PAN card.
✓ Must submit proof of payment of tender fee and EMD.
✓ Should have experience in providing similar vehicle rental services to government or large organizations.
✓ Must provide a third-party agreement if using vehicles owned by third parties.
✓ Must have a valid PF registration with the last ECR.
✓ Must submit a Diesel Price certificate/invoice from government-approved agencies within the last 15 days.
✓ Firm registration documents, including Proprietorship affidavit or Partnership Deed & POA or MOA & AOA, are mandatory.
✓ Self-declaration as per tender document pages 18-19.
✓ Refund EMD/Deposit details via a canceled cheque or bank details.
| Financial & Qualification Criteria | Details |
|---|---|
| Minimum Turnover | INR 10 Lakhs in last 3 years |
| Experience | At least 2 years in vehicle rental services |
| EMD Amount | As specified in tender documents |
| Validity of Bid | 180 days from submission deadline |
Note: All documents must be self-attested and submitted in the prescribed format.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 21st October 2026 at 16:00 hours. Bidders must upload all required documents and complete the submission process online via the NProcure portal before this date to be considered.
What documents are required to participate in this vehicle hiring tender?
Participants must submit payment receipts for tender fee and EMD, vehicle registration documents (RC Book, PUC, Insurance, RTO Tax), GST registration, PAN card, PF registration with last ECR, Diesel Price certificate/invoice, firm registration documents, self-declaration, and bank details. All documents should be self-attested and uploaded in the prescribed format.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), experience and past performance (30%), and cost & financial offer (30%). Minimum technical score of 70% is required for qualification. The process involves technical screening followed by financial bid opening.
What are the technical specifications for the vehicles?
Vehicles must be diesel-driven, air-conditioned, with a minimum of 9 seats, compliant with emission norms, and equipped with valid RC, PUC, insurance, and RTO documents. They should operate for 12 hours daily and cover around 3000 km per month. Vehicles must meet safety and emission standards as per government norms.
Who can I contact for further assistance regarding this tender?
For support, contact the Superintending Engineer, GETCO, Mehsana at [email protected] or reach out to (n)code solutions at +91-79-40007517 or via email [email protected]. Support sessions are held every Saturday for bidder training and clarifications.