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Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel/Petrol AC SUV/MUV Vehicle with Driver for 2 Years

Bid Publish Date

08-Sep-2025, 12:30 pm

Bid End Date

29-Sep-2025, 10:30 am

EMD

₹20,179

Value

₹20,17,848

Location

BHARUCH , GUJARAT

Progress

Issue08-Sep-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Service

Completion Period

2  Years

Currency Type

Single

Categories 5

VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for transport service providers to bid for the hiring of a diesel or petrol-driven AC SUV/MUV with driver in Bharuch, Gujarat. The contract spans 2 years, requiring a well-maintained vehicle with safety features such as airbags and maxi passing. The process is conducted through a transparent e-Procurement platform, emphasizing fair competition and compliance with government standards. Bidders must meet specific eligibility criteria, including vehicle age, insurance, and technical documentation. The total estimated value of the contract is approximately INR 20.18 lakh, with a bid validity of 180 days. Interested companies should review the detailed tender document, participate in the free vendor training sessions, and submit their bids online before the deadline. This tender is ideal for vehicle fleet providers, transport companies, and logistics firms seeking government contracts in Gujarat, supporting public sector transportation needs with reliable and compliant vehicles.

Scope Of Work

• Provide one AC SUV/MUV (8+1 seating) vehicle, suitable for official government transportation in Bharuch.
• The vehicle must be diesel or petrol driven, with maxi passing features and not registered before three years as of the due date.
• The vehicle should be equipped with airbags for front seat passengers (excluding driver).
• The service includes driver provision for 12 hours daily, with the vehicle available for 2 years.
• The contractor must ensure vehicle maintenance, insurance, and timely servicing.
• The vehicle should comply with all safety and emission standards mandated by Gujarat state and central government.
• The contractor shall coordinate with GETCO officials for scheduling and operational requirements.
• The scope includes vehicle replacement or repair as needed to maintain operational standards.
• Documentation and reporting on vehicle condition and service logs shall be maintained and submitted as per department guidelines.

Specification Details
Vehicle Type Diesel/Petrol AC SUV/MUV
Seating Capacity 8+1 (including driver)
Registration Not registered before three years from due date
Safety Features Airbags for front seats, seat belts
Service Duration 12 hours daily, for 2 years
Location Bharuch, Gujarat
Maintenance Contractor responsible
Insurance Valid insurance coverage
Additional Maxi passing, emission compliance

• The successful bidder must ensure compliance with all technical and safety standards and provide regular maintenance and timely reporting.

Technical Specifications

Parameter Specification
Vehicle Type AC SUV/MUV
Fuel Type Diesel or Petrol
Seating Capacity 8+1 including driver
Registration Age Not registered before three years from bid due date
Safety Features Airbags for front seats, seat belts
Emission Standards Compliant with CPCB norms
Air Conditioning Yes
Maxi Passing Yes
Vehicle Condition Well maintained, with recent service records

Sequential process:

  1. Bidders submit technical and financial documents.
  2. Department reviews technical compliance.
  3. Financial bids are opened for eligible bidders.
  4. Final evaluation and award based on criteria specified.

Financial Requirements

The estimated cost for the entire contract is approximately INR 20,17,847.91. Bidders must submit a non-refundable tender fee of INR 1180 and an EMD of INR 20,179. The financial bid should include percentage rate for the service, covering vehicle rental, driver charges, and maintenance costs.

Cost Component Amount (INR)
Tender Fee 1180
EMD 20179
Estimated Cost 2017847.91
Payment Terms 100% on award, as per contract schedule
Bid Validity 180 days from bid submission deadline

Bidders must ensure timely payment of tender fee and EMD to qualify for evaluation. Payment shall be made via electronic transfer as per instructions in the tender document.

Documents 1

Tender Notice E-2504.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Digital Signature Certificate (Class-III) for online bidding.
✓ Must possess valid vehicle registration not registered before three years from the bid opening date.
✓ Must submit tender fee payment acknowledgment and EMD payment acknowledgment.
✓ Must provide proof of vehicle ownership or lease agreement.
✓ Must have valid insurance, pollution control certificate, and fitness certificate for the vehicle.
✓ Must submit all required technical documents, including vehicle details, safety features, and emission compliance certificates.
✓ Financial criteria include a minimum average annual turnover of INR 10 lakh over the last three financial years.

Qualification Parameter Minimum Requirement
Turnover INR 10 lakh (average)
Vehicle Age Not registered before three years
Documents Valid registration, insurance, pollution, fitness certificates
Experience Prior experience in government vehicle contracts (preferred)
Certification Valid Digital Signature Certificate

Note: Bidders must fulfill all technical and financial eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

29-09-2025 16:02

2. Technical Stage

29-09-2025 16:05

3. Commercial Stage

29-09-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

all doccument as per QR for old vehicle

Required
2

Quotation for new vehicle

Required
3

Scan copy of Provident Fund Code Number registration Documents

Required
4

Scan copy of GST Registration Number registration Documents

Required
5

Scan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
6

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Scan copy of PAN Number Document

Required
8

Scan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154

Required
9

Scan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)

Required
10

Any other documents

Required
11

Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet

Required

Stage - Commercial Stage

1

schedule B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified transport service providers to supply one AC SUV/MUV (8+1 seats) with driver for 12 hours daily over a period of 2 years in Bharuch, Gujarat. The service supports Gujarat Energy Transmission Corporation Limited (GETCO) for official transportation needs, ensuring safety, reliability, and compliance with government standards.

Who can participate in this tender?

Eligible bidders must have valid digital signatures, vehicle registration not older than three years, and necessary technical and financial documentation. Companies with prior experience in government vehicle contracts and meeting the eligibility criteria are encouraged to bid.

What are the key technical specifications for the vehicle?

The vehicle must be a diesel or petrol-driven AC SUV/MUV, not registered before three years, equipped with airbags for front seats, and compliant with emission standards. It should have maxi passing features and be well maintained with valid insurance and fitness certificates.

What is the bidding process and timeline?

Bidders must submit technical and financial bids online between 08-09-2025 18:00 and 29-09-2025 16:00. The process includes preliminary, technical, and commercial evaluation stages, with final award based on combined scores. Deadlines are strict to ensure fair evaluation.

How can I access the tender documents and support?

Tender documents are available for download on the official NProcure portal. For support, bidders can contact (n)Code Solutions support team at +91-79-40007517 or email [email protected]. Free vendor training sessions are organized weekly to assist bidders in understanding the process.