Government Tender for Hiring Diesel/Petrol AC Vehicle SUV/MUV with Driver in Bharuch
Progress
This government tender offers an excellent opportunity for vehicle rental companies to provide AC SUVs/MUVs for official use in Bharuch, Gujarat. The contract spans two years, requiring modern, reliable vehicles not registered before three years, along with professional drivers. The project aims to support Gujarat's utility sector by ensuring efficient transportation for government officials. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender process emphasizes transparency, competitive pricing, and adherence to technical specifications. With an estimated value of INR 15,13,386, this tender is ideal for reputed fleet operators seeking to expand their government contracting portfolio. Download the detailed tender document and participate in this transparent procurement process to secure a valuable government contract in Gujarat.
Scope Of Work
The scope of work involves providing a diesel or petrol-driven AC SUV/MUV vehicle, preferably models such as KIA, Mahindra XUV-700, Tata Safari, or Harrier, for official use in Bharuch. Key deliverables include:
- Supplying a vehicle that meets specified model and registration criteria.
- Ensuring the vehicle is not registered before three years from the bid opening date.
- Providing a driver for 12 hours daily, covering approximately 3,000 km each month.
- Maintaining the vehicle in good condition throughout the contract period.
The process involves:
- Submission of bids with technical and financial proposals.
- Verification of eligibility criteria and documents.
- Evaluation based on technical compliance and pricing.
- Awarding the contract to the most suitable bidder.
Specifications for the vehicle include:
| Parameter | Requirement |
|---|---|
| Model Year | Not registered before 3 years |
| Fuel Type | Diesel or Petrol |
| AC | Yes |
| Seating Capacity | Suitable for official travel |
| Maintenance | Regular servicing and upkeep |
Bidders must submit all required documents, including registration certificates, experience certificates, financial statements, and technical compliance certificates, as outlined in the tender document.
Technical Specifications
The vehicle must be a diesel or petrol-driven AC SUV/MUV, model not registered before three years from the bid opening date. Technical parameters include:
| Parameter | Specification |
|---|---|
| Model Year | Not registered before 2023 |
| Fuel Type | Diesel or Petrol |
| AC | Yes |
| Seating Capacity | Minimum 5 passengers |
| Condition | Well-maintained, with valid registration and insurance |
| Maintenance | Regular servicing as per manufacturer standards |
Bidders should follow the sequential process:
- Ensure vehicle meets all specifications.
- Submit technical documents including registration, insurance, and experience certificates.
- Comply with safety and emission standards.
- Provide a detailed maintenance plan.
Technical compliance will be verified during evaluation, and non-conforming vehicles will be disqualified.
Financial Requirements
The estimated contract value is approximately INR 15,13,386. The financial proposal should include a unit rate per month covering 3,000 km, inclusive of all taxes and charges. The payment schedule is as follows:
- 10% advance upon contract signing.
- Monthly payments based on submitted invoices.
- Final payment after completion of contract period.
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | To be quoted by bidder |
| Driver Charges | Included in rental |
| Maintenance & Insurance | Included |
| Taxes & Duties | As applicable |
Bidders must submit a detailed financial proposal with clear breakdowns, ensuring compliance with tender guidelines. The total bid should not exceed the estimated value, and all costs must be inclusive of applicable taxes.
Tender Data
Bid Details
Tender Type
Open
Sector
Utility Services
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
06-08-2026 18:00:00
Document Download End
01-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
D C Patel
Bid Opening Authority
Superintending Engineer(TR) CO, GETCO Bharuch
Address
Maktampur GEB Office Bharuch
Contact Details
9925209681
Authority Records
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Documents 1
E-145 Tender Bharuch.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
01-09-2026 16:12
01-09-2026 16:15
01-09-2026 16:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender fee payment acknowledgement receipt
RequiredEMD payment acknowledgement receipt
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
Scan copy of Certificate of Registration as Appropriate Registered Contractor with GETCO
RequiredScan copy of Work Order and Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredScan copy of valid Bank Solvency Certificate
RequiredScan copy of Provident Fund Code Number registration Documents
RequiredScan copy of GST Registration Number registration Documents
RequiredScan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
RequiredPartnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredScan copy of PAN Number Document
RequiredScan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154
RequiredScan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)
RequiredAny other documents
Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet
RequiredElectrical Contractor Licence with latest validation
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration and licensing for vehicle rental services.
✓ Proven experience in providing similar vehicle services for government or corporate clients.
✓ Financial stability demonstrated through recent income tax returns, profit and loss accounts, and balance sheets.
✓ Submission of EMD (Earnest Money Deposit) and tender fee acknowledgment receipts.
✓ Valid Electrical Contractor License and other relevant permits.
| Qualification Requirements | Details |
|---|---|
| Registration Certificate | Valid registration with appropriate authorities |
| Experience | Minimum 2 years in vehicle rental services |
| Financial Criteria | Turnover of at least INR 10 lakhs in last financial year |
| Technical Documents | Experience certificates, vehicle registration, technical specifications |
| Legal Compliance | Valid license, GST registration, PAN, Provident Fund registration |
| Other | Signed integrity pact and technical bid documents |
Bidders must ensure all documents are current, valid, and conform to specified standards to qualify for the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender invites qualified vehicle rental companies to provide AC SUVs/MUVs for official government use in Bharuch, Gujarat, for a period of two years, ensuring reliable transportation for government officials and operations.
What are the key eligibility criteria for bidders?
Bidders must possess valid registration and licenses, demonstrate experience in vehicle services, provide financial documents like income tax returns and balance sheets, and submit necessary permits such as GST, PAN, and electrical contractor licenses. All documents must be current and conform to tender specifications.
What technical specifications must the vehicle meet?
The vehicle must be a diesel or petrol-driven AC SUV/MUV, model not registered before three years from the bid opening date, with proper registration, insurance, and maintenance standards. The vehicle should comfortably seat at least 5 passengers and be in excellent condition.
How is the bidding process structured?
Bidders must submit technical and financial bids online via the nProcure portal before the deadline. The process includes bid fee and EMD payment, technical evaluation scheduled for 01-09-2026, followed by financial bid opening for qualified bidders. Final selection is based on combined scores.
What are the important dates to remember?
Bid submission opens on 06-08-2026 at 6:00 PM and closes on 01-09-2026 at 4:00 PM. Technical evaluation occurs on 01-09-2026 at 4:15 PM. The final contract award date will be notified after evaluation, with all deadlines strictly observed.