Government Tender for Hiring Diesel Driven Non-AC Utility Vehicles in Surat Division
Progress
This government tender offers an opportunity for experienced vehicle service providers to supply diesel-driven non-AC utility vehicles in Surat Division, Gujarat. The contract involves hiring vehicles such as closed-body jeeps or equivalent models, not older than 3 months, for a period of 3 years. The project aims to support Dakshin Gujarat Vij Company Ltd. (DGVCL) in efficient transportation operations within the power sector. Bidders must meet strict eligibility criteria, submit technical and financial proposals online, and comply with all safety and emission standards. The total estimated contract value is INR 21,42,000, with detailed specifications, evaluation criteria, and deadlines outlined in the tender documents. This is a prime opportunity for vehicle leasing companies and transportation service providers to secure a government contract in Gujarat, with transparent bidding and evaluation processes.
Scope Of Work
The selected bidder will be responsible for providing diesel-driven non-AC utility vehicles that meet the following specifications:
- Vehicles must be not older than 3 months at the time of deployment.
- Vehicles should have a seating capacity of 4+1.
- Vehicles must be equivalent to the model specified in the tender.
- Vehicles should be suitable for 24-hour operational use.
- The contractor shall ensure regular maintenance and timely servicing of vehicles.
The scope includes:
- Procurement and deployment of vehicles as per the specifications.
- Ensuring vehicle compliance with safety and emission standards.
- Providing driver services with proper licensing and experience.
- Maintenance and servicing to ensure vehicles are in optimal condition.
- Record keeping of vehicle usage, fuel, and maintenance logs.
| Vehicle Type | Model | Age Limit | Seating Capacity |
|---|---|---|---|
| Utility Jeep | As specified in tender | Not more than 3 months | 4+1 |
The contractor shall also adhere to all applicable government regulations and safety standards during the contract period.
Technical Specifications
Vehicles must comply with the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | Equivalent to specified taxi maxi model |
| Age of Vehicle | Not more than 3 months at deployment |
| Seating Capacity | 4+1 passengers |
| Fuel Type | Diesel |
| AC | Non-AC |
| Body Type | Closed body jeep |
Sequential process for technical compliance:
- Submit technical documents as per tender guidelines.
- Ensure vehicle registration and licensing are valid.
- Provide proof of vehicle age and model.
- Submit signed technical bid documents.
The vehicles must pass all safety, emission, and operational standards as per Gujarat government regulations.
Financial Requirements
The total estimated cost for the contract is INR 21,42,000, with payments structured based on milestones and monthly installments as per the agreement. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle procurement | INR 15,00,000 |
| Maintenance & servicing | INR 4,00,000 |
| Driver wages & other expenses | INR 2,42,000 |
Payment terms:
- Advance payment upon contract signing.
- Monthly payments based on vehicle deployment and usage.
- Final settlement after completion of the contract period.
Bidders must submit detailed financial proposals and adhere to the payment schedule outlined in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
3 Years
Currency Type
Single
Bid Submission Start
24-07-2026 12:00:00
Document Download End
27-10-2026 18:10:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
The E.E.(O&M), Sachin Division
Bid Opening Authority
The E.E.(O&M), Sachin Division
Address
The E.E.(O&M), DGVCL, Plot No-325, Road No-3, GIDC Sachin, Near Palival Chokdi, Sachin-394230
Contact Details
9213010296
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Documents 2
NOTICE INVITING TENDER.pdf
TENDER_DOCUMENT
ten- 690.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
28-10-2026 10:30
28-10-2026 11:00
28-10-2026 11:30
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Secured
PriceBid
schedule B
User Defined Template-Standard
Required Documents
Stage - Preliminary
Tender Fee payment receipt Online
RequiredEMD Receipt Online and Cancel Cheque PDF for EMD Refund
RequiredStage - Technical
Technical Doc as per asked in tender copy
RequiredParty Sign copy of Tender and upload
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration and licensing for vehicle operation.
- ✓ Proven experience in providing government vehicle hiring services.
- ✓ Financial stability demonstrated through relevant documents.
- ✓ Must submit the Tender Fee payment receipt and EMD receipt online.
- ✓ Must provide EMD in the form of online payment and cancelled cheque PDF for refund.
- ✓ Technical bid must include technical documentation as per tender specifications.
- ✓ Bidders must sign and upload the party sign copy of tender.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | INR 1180 (online payment proof) |
| EMD | As specified, payable online |
| Experience | Proven track record in vehicle hiring services |
| Technical Documentation | As per tender guidelines |
| Financial Stability | Demonstrated through financial statements |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 10-08-2026 at 6:10 PM. Bidders must upload all required documents and submit their bids before this date and time to be considered.
What documents are required for bid submission?
Bidders need to submit the Tender Fee payment receipt, EMD receipt, and technical documents including vehicle registration, technical specifications, and signed tender copies. All documents must be uploaded online through the portal.
How are the bids evaluated?
Bids are evaluated based on technical compliance (40%), experience and past performance (20%), financial proposal (30%), and eligibility criteria (10%). Bidders must meet minimum thresholds to qualify for the final selection.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the online bidding process and technical requirements.
What is the estimated value of this tender?
The estimated value of this tender is approximately INR 21,42,000, covering vehicle procurement, maintenance, and driver wages for a 3-year contract period.