Government Tender for Hiring Diesel-Driven Close Body Vehicles in Surat Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Categories
6
This government tender offers an excellent opportunity for vehicle service providers to supply latest model diesel-driven vehicles with drivers for the Surat Division under Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract spans 36 months, with a total estimated value of approximately 21 lakh INR. Bidders must meet eligibility criteria, including experience, financial stability, and submission of mandatory documents such as tender fee and EMD. The process involves online submission via the nProcure portal, technical and financial evaluations, and adherence to strict deadlines. This tender emphasizes transparency, competitive pricing, and quality service delivery, making it ideal for companies specializing in vehicle leasing, fleet management, and government vehicle services. Participation is open to qualified transportation service providers seeking to expand their footprint in Gujarat’s power sector. Download the detailed tender document, attend free training sessions, and submit your bid to secure this valuable government contract.
Scope Of Work
The scope of work involves providing diesel-driven close body vehicles of the latest model, not older than three months, with drivers for 24-hour operation at Udhana under the Pandesara Division. Key deliverables include:
- Supply of vehicles meeting specified technical standards
- Deployment of drivers with valid licenses
- Maintenance of vehicles in good condition throughout the contract period
- Ensuring timely service as per operational requirements
The process involves:
- Submission of online bids with all relevant documents
- Technical evaluation based on specified criteria
- Financial bid opening and comparison
- Final selection and contract award
Bidder must ensure compliance with all terms and conditions, including submission of tender fee, EMD, and other mandatory documents as specified in the tender documents. The vehicles should be suitable for government operations, with safety and efficiency as priorities.
| Specification | Details |
|---|---|
| Vehicle Type | Diesel-driven close body vehicle |
| Model Year | Latest model, not older than 3 months |
| Operation | 24 hours daily |
| Driver | Provided by bidder, valid license |
| Maintenance | Regular servicing and upkeep |
| Contract Duration | 36 months |
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | Latest, within 3 months |
| Fuel Type | Diesel |
| Vehicle Capacity | Suitable for operational needs |
| Safety Features | Equipped with safety and emergency features |
| Maintenance | Regular, as per manufacturer standards |
Bidder must follow these procedures:
- Ensure vehicle specifications meet the technical standards.
- Submit detailed technical documents along with bid.
- Comply with safety and operational guidelines during contract.
All vehicles should pass inspection and meet government safety standards before deployment.
Financial Requirements
The estimated cost for the entire contract is INR 21,00,000.00. The financial bid should include a detailed breakdown of costs, including vehicle rental, driver wages, maintenance, and other applicable charges. Payment terms are as follows:
- 30% advance upon contract signing
- 40% midway through the contract based on performance
- Remaining 30% upon successful completion and acceptance
Bidders must submit a comprehensive Schedule B form detailing all costs. The bid should be valid for 180 days from the submission deadline, ensuring price stability during evaluation.
Additional Tender Data
Commercial Details
Tender Value
₹21,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
SURAT IND DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) SURAT IND DIVISION
Address
SURAT INDUSTRIAL DIVISION OFFICE OPP. BATLI BOI COMP.,UDHANA-NAVSARI ROAD,PANDESARA,SURAT.
Contact Details
[email protected] / 9879201191
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 2
Vehicle Tender Udhana 01 .pdf
TENDER_DOCUMENT
Amendment T-24 Technical Bid .pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates as per IT Act-2000 for online bidding.
- ✓ Must submit tender fee and EMD proof along with bid.
- ✓ All bidders should possess relevant experience in providing vehicle services to government departments.
- ✓ Financial stability with minimum turnover as specified in the detailed tender documents.
- ✓ Must submit all required documents for preliminary and technical evaluation, including tender fee, EMD, and signed tender documents.
| Criterion | Requirement |
|---|---|
| Tender Fee | INR 1180 paid online |
| EMD | As specified in tender documents |
| Experience | Proven track record in vehicle service provision |
| Financials | Minimum turnover of INR 20 lakh in last fiscal year |
| Documentation | Complete submission of all mandatory documents |
Bidding Process
Process Timeline
23-07-2026 10:30
23-07-2026 11:00
Required Forms
prilimanry
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Schedule B
User Defined Template-Standard
Schedule B
User Defined Template-Standard
Required Documents
Stage - prilimanry and Technical Stage
Tender Fee and EMD Online Payment Scan Copy
RequiredAll Tender Document With Tender Sign Copy
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to hire diesel-driven close body vehicles with drivers for 24-hour operation at Udhana, Surat Division, to support the power utility's operational needs. It provides an opportunity for vehicle service providers to collaborate with Dakshin Gujarat Vij Company Ltd. (DGVCL) for a duration of 36 months.
How can I participate in the online bidding process?
To participate, bidders must register on the nProcure portal, procure a valid Digital Certificate, and submit all required documents, including tender fee and EMD, before the deadline. Training sessions are available every Saturday to assist new bidders in understanding the process. Ensure all documents are uploaded in the specified formats and adhere to the guidelines.
What are the eligibility criteria for bidders?
Eligible bidders must possess valid digital certificates, submit tender fee and EMD proof, demonstrate experience in vehicle services, and meet minimum financial turnover requirements. All mandatory documents for preliminary and technical evaluation must be submitted as per the tender guidelines.
What technical specifications are required for the vehicles?
Vehicles must be latest model, not older than three months, diesel-driven, suitable for 24-hour operation, equipped with safety features, and maintained regularly. They must pass inspection and meet government safety standards before deployment. The detailed specifications are outlined in the tender documents.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (40%), financial competitiveness (40%), and past experience (20%). Minimum thresholds include 70% technical score and complete documentation. The highest-scoring compliant bid will be selected for award, ensuring transparency and fairness.
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Documents 2
Vehicle Tender Udhana 01 .pdf
TENDER_DOCUMENT
Amendment T-24 Technical Bid .pdf
TENDER_DOCUMENT