Government Tender for Hiring Eicher Trucks Above 6 Ton Capacity for Dhrangadhra Division
Bid Publish Date
02-Apr-2025, 8:30 am
Bid End Date
19-May-2025, 12:30 pm
EMD
₹30
Value
₹30,00,000
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Service
Completion Period
2 Years
Currency Type
Single
Categories
10
This government tender offers an opportunity for qualified logistics service providers to bid for the supply of Eicher trucks above 6 tons capacity in Gujarat. The project involves 24-hour transportation of critical power infrastructure components such as transformers, poles, and materials under PGVCL’s Dhrangadhra Division. The tender emphasizes transparency, competitive bidding, and adherence to safety and quality standards. Bidders must meet specific eligibility criteria, including experience, financial stability, and compliance with government regulations. The procurement process includes online bid submission, technical evaluation, and final award based on a balanced assessment of price and technical merit. This is an excellent opportunity for logistics companies specializing in heavy vehicle transportation within the power sector to secure a government contract, ensuring steady revenue and long-term collaboration with PGVCL.
Scope Of Work
The selected contractor will be responsible for providing Eicher trucks with a capacity above 6 tons for a 24-hour period to facilitate transportation of critical power infrastructure materials. The scope includes:
- Provision of suitable vehicles that are not older than 10 years (model not older than April 2015).
- Transportation of distribution transformers, CT-PT units, PSC, GIRDER poles, MS materials, and other materials as specified.
- Adherence to safety and operational standards mandated by PGVCL.
- Timely pickup and delivery within the designated area of Dhrangadhra.
| Vehicle Specifications | Details |
|---|---|
| Capacity | Above 6 Ton |
| Model Year | Not older than April 2015 |
| Certification | Valid RC book, Insurance, PUC |
The contractor must ensure all vehicles are properly insured, maintained, and compliant with government regulations. The transportation process involves:
- Vehicle booking and scheduling.
- Loading of materials at Dhrangadhra Divisional Store.
- 24-hour transportation service.
- Delivery at designated sites with proper documentation.
All bidders should review detailed tender documents for comprehensive scope and compliance requirements.
Technical Specifications
Vehicles must meet the following technical specifications:
| Parameter | Requirement |
|---|---|
| Capacity | Above 6 Ton |
| Model Year | Not older than April 2015 |
| Certification | Valid RC, Insurance, PUC |
| Maintenance | Regular servicing as per manufacturer standards |
| Safety | Equipped with necessary safety features |
The process involves:
- Inspection of vehicles before bidding.
- Submission of technical compliance documents.
- Verification during vehicle deployment.
All vehicles must adhere to government safety and emission standards to qualify for transportation duties.
Financial Requirements
The estimated contract value is approximately ₹30,00,000, with a bid security deposit (EMD) of ₹30,000. The financial bid should include:
| Cost Component | Details |
|---|---|
| Vehicle Rental | Per 24-hour period |
| Additional Charges | Fuel, maintenance (if applicable) |
| Payment Terms | Payment within 30 days of invoice |
Bidders must submit a detailed price bid indicating the rental charges per trip, including any additional costs. The bid should be valid for 120 days from submission. Payment will be processed after successful delivery and verification of materials and compliance with contract terms.
Additional Tender Data
Commercial Details
Bid To RA
No
Item Category
Vehicles/Vehicle Spares
Authority & Contact
Officer Inviting Bids
Executive Engineer, Paschim Gujarat Vij Company Limited, Dhrangadhra Division.
Bid Opening Authority
Executive Engineer, Paschim Gujarat Vij Company Limited, Dhrangadhra Division.
Address
PGVCL Dhrangadhra Division Office , Old Power House Compound, DCW Road, Dhrangadhra-363310.
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Declaration Form Rs.300.pdf
TENDER_DOCUMENT
VEHICLE HIRING ABOVE 6 TON TRIP BASE.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- Must have valid GST registration and provide a GST registration copy.
- Must submit online paid tender fee receipt and EMD receipt.
- Provide RC book, vehicle insurance, PUC, and driving license copies.
- Experience in transportation of power sector materials for at least 2 years.
- Solvency certificate of at least 20% of the estimated contract value (₹6,00,000).
- Driver’s fitness certificate, eye-test certificate, and notarized affidavits regarding driver wages and owner-driver status.
- Experience certificates and address proof are mandatory.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 2 years in power sector logistics |
| Financial | Solvency certificate (20% of contract value) |
| Documents | RC book, Insurance, PUC, Driving License |
| Other | Notarized affidavits and experience certificates |
Failure to meet these criteria may result in disqualification from the bidding process.
Bidding Process
Process Timeline
20-05-2025 12:00
20-05-2025 15:00
Required Forms
Primary
Tender Fee & EMD Details
User Defined Template-Standard
Price
Price Bid For Trip Base Vehicle
User Defined Template-Secured
Required Documents
Stage - Primary Stage
Online Paid Tender Fee receipt.
RequiredOnline Paid EMD receipt.
RequiredRC book
RequiredVehicle booking Receipt. (In case of New Vehicle booking.)
GST Registration Copy.
RequiredSolvency Certificate (20 percent of order Value) (If Applicable)
Diver’s Fitness certificate & Eye-test Certificate. (If the driver is to drive the vehicle)
RequiredPan Card Copy
RequiredExperience Certificate
RequiredAddress Proof
RequiredA notarized affidavit on stamp paper of Rs.300 that the minimum wage of driver and P.F shall be the laibility of the contractor (If driver is to drive)
RequiredA notarized affidavit on a stamp paper of Rs.300 that the owner himself is to drive.If the owner is to drive
RequiredDiver’s Fitness certificate and Eye-test Certificate.
RequiredDriving License Copy.
RequiredInsurance Policy Copy.
RequiredVehicle PUC
RequiredAnnexure D ( Notarized)
RequiredOther documents (if Any)
Tender copy with sign and stamp of bidder
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to hire reliable Eicher trucks with a capacity above 6 tons for 24-hour transportation of power sector materials such as transformers, poles, and other infrastructure components under PGVCL in Dhrangadhra, Gujarat. The goal is to ensure efficient logistics support for power distribution upgrades and maintenance.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration, experience in power sector logistics, and submit all required documents including RC book, vehicle insurance, PUC, driver’s fitness certificates, and notarized affidavits. Financial criteria include a solvency certificate of at least 20% of the contract value. All eligibility details are outlined in the tender document.
What are the key dates and deadlines for this tender?
The tender is open from 02-04-2025, with bid submission closing on 09-05-2025 at 18:00. The technical evaluation will occur on 12-05-2025 at 12:00, followed by the price bid opening at 15:00 on the same day. Bidders must adhere strictly to these timelines to participate successfully.
How can I obtain the tender documents and submit my bid?
Tender documents are available for download from the official NPROCURE portal. Bidders must pay the tender fee and EMD online, prepare all required documents, and submit technical and financial bids electronically via the portal before the deadline. Training and support are available through (n)code solutions.
What criteria will be used to evaluate the bids?
Bids will be evaluated based on technical compliance (40%), experience and past performance (30%), and price (30%). Minimum qualifying marks for technical evaluation are 60%. The highest scoring bid considering all factors will be awarded the contract, ensuring transparency and fairness.
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Documents 2
Declaration Form Rs.300.pdf
TENDER_DOCUMENT
VEHICLE HIRING ABOVE 6 TON TRIP BASE.pdf
TENDER_DOCUMENT