Government Tender for Hiring Hydraulic Vehicle with GPS for Power Sector Maintenance
Progress
Paschim Gujarat Vij Company Limited (PGVCL) is inviting bids through an open government tender for the hiring of Hydraulic Elevated Platform Vehicles with GPS systems in Gujarat. The project aims to enhance fault repairing and maintenance operations in the power distribution network at Gadhada Division. The contract duration is two years, with an estimated value of approximately 27.71 lakh INR. Bidders must meet strict eligibility criteria, including experience, permits, and technical certifications. The tender emphasizes transparency, safety, and operational efficiency, requiring online submission of all documents. The process includes technical and commercial evaluations, with key deadlines set for bid submission and opening. This opportunity is ideal for companies specializing in vehicle leasing, maintenance, and transportation services in the power and utility sectors. Interested parties should review the detailed tender document, ensure compliance with all requirements, and participate before the specified deadlines to secure this contract and contribute to Gujarat’s power infrastructure development.
Scope Of Work
• Supply of Hydraulic Elevated Platform Vehicles (Mahindra Bolero Camper or equivalent) equipped with FRP Bucket and GPS system.
• Vehicles must be capable of fault repairing operations for 24 hours and cover approximately 3000 km per month.
• Drivers must be experienced, licensed, and trained in vehicle operation and safety protocols.
• Vehicles should be maintained in good working condition, compliant with RTO registration, insurance, fitness, and pollution control standards.
• The contractor shall ensure timely vehicle availability, conduct regular maintenance, and provide operational support.
• The project duration is two years, with a completion period of 24 months.
• Vehicles must be fitted with GPS systems for real-time tracking and operational monitoring.
• The contractor shall coordinate with PGVCL officials for scheduling and reporting.
• All vehicles should adhere to safety standards and carry necessary permits and insurance.
| Specification | Details |
|---|---|
| Vehicle Type | Hydraulic Elevated Platform with FRP Bucket |
| Capacity | Suitable for fault repairing tasks |
| GPS System | Yes, integrated for tracking |
| Duration | 2 years |
| Monthly Km | 3000 km |
| Operating Hours | 24 hours |
| Location | Gadhada Division, Gujarat |
| Cost Estimate | Approx. 27.71 lakh INR |
• The contractor shall also provide all necessary documentation, including permits, insurance, fitness, and driver licenses, as specified in the eligibility criteria.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Hydraulic Elevated Platform with FRP Bucket |
| Capacity | Suitable for fault repair tasks |
| GPS System | Installed and operational |
| Certification | RTO registration, Fitness, PUC, Insurance |
| Drivers | Licensed, trained, with eye test certificates |
| Maintenance | Regular servicing and compliance with safety standards |
| Operating Hours | 24 hours daily |
| Monthly Coverage | 3000 km |
| Duration | 24 months |
The vehicles must be equipped with GPS for real-time tracking, and all permits and certifications must be valid and current. The contractor shall follow a sequential process: 1. Vehicle procurement, 2. Certification and permits verification, 3. Driver training, 4. Deployment, 5. Maintenance and reporting.
Financial Requirements
The total estimated budget for this project is approximately 27.71 lakh INR. The financial breakdown includes vehicle procurement, operational costs, driver wages, and maintenance. Bidders must submit a bid with detailed cost components, including vehicle costs, service charges, and any additional expenses. Payment will be made in installments based on milestone achievements and monthly operational reports. The bid should include a comprehensive financial proposal, with clear terms for payment schedules and penalties for non-compliance. The tender fee is 1475 INR, payable through RTGS/NEFT, and EMD amount is specified for bid security. All financial documents must be submitted along with the bid, including proof of tender fee and EMD payment confirmation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
09-10-2026 11:00:00
Document Download End
29-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹27,71,400
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer
Bid Opening Authority
Executive Engineer
Address
PGVCL Gadhada Division Office, Nr ST Depo, Gadhada
Contact Details
9978935610
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Documents 1
Hiring of Hydroulic Vehicle 2268-02.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
30-10-2026 11:00
02-11-2026 11:00
Required Forms
Priliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Priliminary Stage
Attested copy of GST (If applicable)
Attested copy of PAN card in the name of bidder.
RequiredAttested copy of document showing P.F. Number obtained by the bidder. (If applicable)
Attested copy of Adhar Card
RequiredAttested copy of Latest Income Tax Return.
Attested Copy of successful work Completion / Experience certificate.
RequiredAttested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.
RequiredAttested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)
RequiredAttested copy of insurance policy. (If applicable)
RequiredAttested copy of Fitness certificate. (If applicable)
RequiredAttested copy of PUC. (If applicable)
RequiredAttested driving license Copy of First driver.
RequiredAttested driving license Copy of Second driver.
RequiredAttested copy of first driver eye test certi..
RequiredThe scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid
RequiredThe scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid
RequiredPayment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).
RequiredAttested copy of Memorandum of Association or partnership deed. (If applicable)
Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)
Attested copy of second driver eye test certi..
Requiredlatest solvency certificate
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial Stage
Payment Details of Tender fee and Emd Screenshot
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Eligibility Criteria
✓ Must have valid GST registration (if applicable).
✓ Must possess a valid PAN card in the bidder's name.
✓ Must provide attested copies of P.F. Number (if applicable), Adhar Card, and latest Income Tax Return.
✓ Must have experience with successful completion of similar vehicle hiring projects, supported by experience certificates.
✓ Must hold RTO registration and relevant permits such as Goods Carriage Permit, Taxi, or Maxi permit in Gujarat.
✓ Must provide valid insurance policies, fitness certificates, and Pollution Under Control (PUC) certificates.
✓ Drivers must hold valid driving licenses, with eye test certificates for both drivers.
✓ Bidders should submit a solvency certificate issued within the last 6 months.
✓ All submitted documents must be attested and signed, including technical, commercial, and legal documents.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in vehicle hiring or maintenance |
| Financial | Turnover of at least 50 lakh INR in the last fiscal year |
| Technical | Vehicles must meet specified technical standards |
| Certification | Valid GST, PAN, RTO registration, permits, and insurance |
| Documentation | Complete set of required documents as listed |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
The tender seeks to hire Hydraulic Elevated Platform Vehicles, specifically Mahindra Bolero Camper or equivalent, with GPS systems for fault repairing and maintenance in the power distribution sector of Gujarat. The goal is to ensure reliable, timely fault repairs and operational efficiency over a two-year period.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST registration, PAN card, RTO registration, permits, insurance, fitness, and pollution certificates. Experience in similar vehicle hiring projects, valid driver licenses with eye test certificates, and a recent solvency certificate are mandatory. All documents must be attested and submitted online.
How can I participate in this online tender?
Interested bidders should download the tender documents from the official portal, complete all required forms, and submit their bids electronically before the deadline of 29-10-2026 at 18:00. Support and training are available through designated sessions organized weekly.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance, experience, and financial competitiveness. Technical bids are opened first, followed by commercial bid evaluation. Bidders must meet minimum thresholds to qualify for final selection. The process ensures transparency and fairness.
What are the important dates and deadlines I should note?
Key dates include the bid start date (09-10-2026), bid submission deadline (29-10-2026), technical bid opening (30-10-2026), and commercial bid opening (02-11-2026). Timely submission is critical to participate in the tender process.