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Open Power and Energy NPROCURE

Government Tender for Hiring Ladder Jeep Vehicle for Coastal Sub Division - Valsad

Bid Publish Date

31-Jan-2026, 1:31 pm

Bid End Date

06-Mar-2026, 6:10 pm

Value

₹21,70,800

Location

VALSAD , GUJARAT

Progress

Issue31-Jan-2026, 1:31 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 4

VEHICLE TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for vehicle leasing companies and transport service providers to supply a ladder jeep (Non-AC) vehicle for DGVCL's Coastal Sub Division in Valsad. The contract spans 36 months, requiring a latest model vehicle capable of 24-hour duty with a driver, supporting power distribution operations in the coastal region. The tender emphasizes technical compliance, safety standards, and cost efficiency. Bidders must submit their proposals online, adhering to detailed eligibility and technical criteria, with deadlines set for early February 2026. The project aims to enhance operational mobility and service reliability for Gujarat's power sector, making it an attractive procurement opportunity for experienced vehicle providers. Detailed terms, conditions, and documentation are available on the official portal, ensuring transparency and competitive bidding.

Scope Of Work

The selected contractor will be responsible for providing a ladder jeep vehicle (Non-AC) that meets the following specifications:

  • Vehicle Condition: Must be in good condition, latest model not older than 3 months.
  • Operational Capacity: Capable of 24-hour duty with driver.
  • Mileage: Up to 3000 Kms per month.
  • Cost Coverage: Diesel, insurance, and maintenance costs to be borne by the contractor.
  • Duration: Contract period of 36 months.

The scope includes:

  • Supplying the vehicle in accordance with the specifications.
  • Ensuring vehicle availability for daily operational needs.
  • Maintaining vehicle condition throughout the contract period.
  • Complying with all applicable safety and regulatory standards.
Specification Details
Model Year Not older than 3 months
Type Ladder Jeep (Non-AC)
Duty 24 hours
Monthly Kms Up to 3000
Cost Responsibilities Diesel, insurance, maintenance

The contractor must adhere to the terms and conditions specified in the tender document and ensure timely delivery and maintenance of the vehicle throughout the contract period.

Technical Specifications

The vehicle must be a ladder jeep (non-AC) with the following technical parameters:

Parameter Specification
Model Latest, not older than 3 months
Engine Capacity Minimum 1500 cc
Vehicle Type Ladder Jeep, 4-wheel drive
Load Capacity Suitable for operational needs
Safety Features Seat belts, fire extinguisher, first aid kit

Procedures include:

  1. Bidders must submit technical specifications documentation.
  2. Vehicle inspection and verification.
  3. Compliance with safety and emission standards.
  4. Regular maintenance and timely servicing during the contract period.

Technical compliance will be evaluated during the technical bid stage.

Financial Requirements

The estimated contract value is approximately INR 21,70,800, covering a three-year period. The financial bid should include detailed cost components:

Cost Component Details
Vehicle Rent Fixed monthly rate
Diesel To be borne by contractor, based on actual usage
Insurance Comprehensive coverage
Maintenance All repairs and servicing

Payment terms:

  • Payments will be made quarterly based on submission of valid invoices.
  • The contractor must provide proof of expenses for diesel and maintenance.
  • Any additional costs must be pre-approved by the authority.

Bidders should prepare a detailed financial proposal aligned with these guidelines to ensure competitive and compliant submission.

Documents 4

01Notice Inviting Tender_Vehicle.pdf

TENDER_DOCUMENT

1. Schedule A.pdf

TENDER_DOCUMENT

02 Technical Bid jeep.pdf

TENDER_DOCUMENT

03 Price Bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vehicle registration and ownership documents.
✓ Must possess a valid commercial vehicle license.
✓ Must have experience in providing similar vehicle services to government departments.
✓ Should have a valid GST registration.
✓ Must submit an Earnest Money Deposit (EMD) as specified.
✓ Financial qualification:

Criteria Details
Minimum Annual Turnover INR 10,00,000
Past Experience At least 2 years in vehicle leasing or transport services
Technical Capability Vehicle in good condition, latest model

✓ Bidders must submit all required technical and financial documents as per tender guidelines.
✓ Compliance with safety standards and vehicle maintenance norms is mandatory.

Bidding Process

Process Timeline

1. Technical

07-03-2026 11:05

2. Commercial

07-03-2026 11:30

Required Forms

Technical

Tender EMD

User Defined Template-Standard

Required

Tender Fee Online Form

User Defined Template-Standard

Required

Commercial

Hiring Vehicle Valsad City Division

User Defined Template-Secured

Required

Required Documents

Stage - Technical

1

As per tender Documents

Required
2

As per tender Documents

Required
3

As per tender Documents

Required
4

As per tender Documents

Required
5

As per tender Documents

Required
6

As per tender Documents

Required
7

As per tender Documents

Required
8

As per tender Documents

Required
9

As per tender Documents

Required
10

As per tender Documents

Required

Form - Tender EMD

1

EMD

Required

Form - Tender Fee Online Form

1

Tender Fee

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender is for hiring a ladder jeep vehicle (Non-AC) for the Coastal Sub Division of DGVCL in Valsad. The vehicle must be in latest condition, not older than 3 months, and capable of 24-hour duty with a driver. The contract duration is 36 months, with a monthly mileage limit of up to 3000 Kms. The contractor will cover costs for diesel, insurance, and maintenance, ensuring reliable transportation for power distribution operations in the coastal region.

Who can participate in this tender?

Eligible bidders include vehicle leasing companies, transport service providers, and contractors with experience in government vehicle services. Bidders must have valid vehicle registration, commercial licenses, GST registration, and demonstrate technical capability by providing recent, well-maintained vehicles. Financial stability and experience in similar contracts are also mandatory.

What are the key dates and deadlines for this tender?

The bid submission starts on 31-01-2026 at 13:32 and ends on 10-02-2026 at 18:10. The technical evaluation will be conducted on 11-02-2026 at 11:05, followed by the commercial bid opening at 11:30 on the same day. Bidders should ensure timely submission of all documents, including EMD, technical, and financial bids, via the official online portal.

What technical specifications must the vehicle meet?

The vehicle must be a latest model ladder jeep (non-AC), not older than 3 months, with a minimum engine capacity of 1500 cc. It should be capable of 24-hour operation, with safety features like seat belts, fire extinguisher, and first aid kit. The vehicle must pass emission standards and be suitable for power sector operational needs. Regular maintenance and inspections are mandatory throughout the contract period.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (50%), past experience (20%), and cost competitiveness (30%). A minimum of 70% in technical evaluation is required for qualification. The financial proposals are scored comparatively, with the highest scoring bid winning. Factors like vehicle condition, bidder experience, cost efficiency, and compliance with safety norms are critical in the evaluation process.