Government Tender for Hiring of Latest Model BS-6 Closed Body Jeep for Vadodara Division
Progress
This government tender offers an opportunity for qualified vehicle service providers to supply latest model BS-6 closed body jeeps in Vadodara under Madhya Gujarat Vij Company Limited. The project involves hiring of specialized vehicles for 12-hour daily operations, covering up to 2000 KM per month, specifically for the Lalbaug Division. The tender emphasizes transparent procurement procedures, with detailed eligibility criteria, technical specifications, and a structured bidding process. Bidders must meet pre-qualification requirements, submit valid documents, and adhere to strict deadlines. The procurement aims to enhance public utility services by engaging reliable vehicle providers, ensuring timely and efficient transportation solutions for government operations. This tender is ideal for vehicle rental companies, fleet operators, and transport service providers seeking government contracts in Gujarat. The process is open to qualified bidders with proven experience and financial stability, offering a competitive opportunity aligned with government sector standards.
Scope Of Work
• Provide latest model BS-6 compliant closed body jeeps with seating capacity of 6+D.
• Vehicles must be brand new, well-maintained, and conform to the specifications outlined in Schedule-B.
• Operate 12 hours daily, covering up to 2000 KM per month.
• Vehicles should be equipped with necessary safety and comfort features.
• Bidders must ensure timely maintenance and servicing.
• The contract duration is 24 months, with options for renewal based on performance.
| Specification | Details |
|---|---|
| Model Year | 2026 |
| Fuel Type | BS-6 compliant petrol/diesel |
| Seating Capacity | 6+D |
| Operating Hours | 12 hours/day |
| Monthly KM | Up to 2000 KM |
| Location | Lalbaug Division, Vadodara |
| Certification | Valid vehicle registration and emission certificates |
- Bidders must register on the government e-procurement portal.
- Submit all required documents as per eligibility criteria.
- Attend the pre-bid meeting scheduled before the bid submission deadline.
- Submit the bid within the stipulated deadline.
- Await bid opening and evaluation results.
• The selected bidder will be responsible for vehicle deployment, maintenance, and compliance throughout the contract period.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | 2026 |
| Fuel Type | BS-6 compliant petrol/diesel |
| Seating Capacity | 6+D |
| Vehicle Type | Closed Body Jeep |
| Certification | Emission and safety certificates valid |
| Maintenance | Must adhere to manufacturer guidelines |
Sequential process:
- Vehicle inspection and certification.
- Submission of technical documents.
- Compliance verification by authorities.
- Final approval and deployment.
Vehicles must be equipped with safety features, GPS tracking, and emergency systems as per government standards.
Financial Requirements
The estimated contract value is approximately ₹10,80,960.00, covering vehicle rental, maintenance, and operational costs. Payments will be made on a monthly basis upon submission of invoice and performance reports. The financial breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | ₹45,040/month |
| Maintenance & Servicing | Included |
| Insurance & Registration | Included |
| Total Estimated Cost | ₹10,80,960 for 24 months |
Payment terms include monthly payments, subject to performance verification and compliance with contract terms. Bidders must provide proof of financial stability and adequate insurance coverage.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
18-09-2026 18:00:00
Document Download End
16-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,80,960
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Baroda city circle
Bid Opening Authority
Superintending Engineer, Baroda city circle
Address
Office of Superintending Engineer,MGVCL,Baroda City circle, Navlakhi compound,Rajmahel road, Dandiyabazar,390001
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
BCC T 025.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
19-10-2026 11:00
21-10-2026 11:00
Required Forms
PRIMARILY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price bid - Close Body Jeep 12hrs
User Defined Template-Secured
Required Documents
Stage - PRIMARILY STAGE
Upload Documents as per Tender Eligibility Criteria for Pre Qualification Page-17
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
price bid
Eligibility Criteria
✓ Must have valid vehicle registration and emission certificates for BS-6 vehicles.
✓ Proven experience in supplying government-approved vehicles.
✓ Financial stability demonstrated by relevant documents.
✓ Must have a valid Digital Signature Certificate (DSC) for online bidding.
✓ Submit all required documents as per Schedule-17 and the eligibility criteria.
| Criterion | Requirement |
|---|---|
| Experience | Minimum 2 years in vehicle supply or rental |
| Financial Capacity | Annual turnover of at least ₹10 lakh |
| Certification | Valid vehicle registration, emission, and safety certificates |
| Legal Status | Valid business registration and GST registration |
| Bid Security | EMD amount as specified, in form of demand draft or bank guarantee |
| Note: Bidders must meet all criteria to qualify for the bidding process. |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to engage qualified vehicle service providers to supply latest model BS-6 compliant closed body jeeps for Vadodara's Lalbaug Division. The goal is to enhance public transportation and utility services by ensuring reliable, compliant, and well-maintained vehicles for government operations, covering up to 2000 KM per month over a 24-month period.
What are the key eligibility requirements for bidders?
Bidders must have valid vehicle registration, emission certificates, and experience in vehicle supply or rental services. They should demonstrate financial stability with an annual turnover of at least ₹10 lakh, possess a valid Digital Signature Certificate, and submit all required documents as specified in Schedule-17. Legal registration and GST registration are mandatory to qualify.
How can I participate in the bidding process?
Participants must register on the government e-procurement portal, download the tender documents, and attend the pre-bid meeting scheduled on 12-10-2026. Bids must be submitted electronically before the deadline of 09-10-2026, 18:05. The bid opening will occur on 14-10-2026 at 11:00, after which the evaluation will be conducted based on technical compliance and cost.
What documents are required for bid submission?
Bidders need to upload documents as per Schedule-17, including proof of bid processing fee, EMD, vehicle registration, emission certificates, and experience proof. For the technical bid, submit vehicle specifications, certificates, and financial documents. The price bid must be submitted via the designated secure template.
What is the evaluation criteria and scoring method?
Evaluation is based on technical compliance (50%), cost competitiveness (30%), and experience (20%). Bidders must meet a minimum of 70% in technical evaluation to qualify. The final decision will be based on highest combined score from all factors, ensuring fair and transparent selection.