Government Tender for Hiring of Long Chassis A.C. Jeep Vehicles in Gondal, Gujarat
Progress
This government tender offers a valuable opportunity for vehicle service providers to supply long chassis, air-conditioned jeeps for Gujarat Energy Transmission Corporation Limited (GETCO) in Gondal. The contract spans two years, focusing on providing reliable transportation solutions to support civil and operational activities. Bidders must meet strict eligibility criteria, including valid vehicle documentation, insurance, fitness, and permits, along with financial stability. The procurement process involves online submission, technical and financial evaluation, and contract award based on predefined criteria. With an estimated value of INR 15,13,386, this tender is ideal for experienced automotive service providers seeking to engage with a major government sector in Gujarat. The tender emphasizes transparency, compliance, and timely delivery, making it a strategic opportunity for companies specializing in government vehicle contracts, transportation logistics, and fleet management in the power sector.
Scope Of Work
The scope of work involves providing long chassis closed body A.C. jeeps (Mahindra Bolero or equivalent) on a contractual basis for two years. Key deliverables include:
- Supplying vehicles capable of carrying minimum 6+1 persons.
- Ensuring vehicles are equipped with A.C. and maintained in good condition.
- Operating vehicles for up to 3000 km per month and 12 hours daily.
- Adhering to safety and service standards specified by GETCO.
The process involves:
- Bid submission with all required documents.
- Technical evaluation based on vehicle specifications and compliance.
- Financial bid opening and comparison.
- Contract award to the successful bidder.
Vehicle specifications should meet or exceed:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Long chassis, closed body, A.C. |
| Fuel Type | Petrol/Diesel |
| Capacity | Minimum 6+1 persons |
| Operation | 12 hours/day, 3000 km/month |
Bidders must ensure all vehicles are registered, insured, and have valid fitness and permit certificates. The contract mandates timely maintenance and availability of vehicles as per schedule.
Technical Specifications
Vehicles must be long chassis, closed body, air-conditioned jeeps such as Mahindra Bolero or equivalent, meeting the following parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Long chassis, closed body |
| Fuel | Petrol or Diesel |
| Seating Capacity | Minimum 6+1 persons |
| Condition | New or well-maintained old vehicles with valid certificates |
| Certification | Valid fitness, insurance, and permit certificates |
The procurement process involves:
- Inspection and verification of vehicle documents.
- Compliance check with technical specifications.
- Vehicle testing if required.
- Final approval for vehicle deployment.
All vehicles must be registered with valid permits and insurance, and maintained in excellent condition throughout the contract period.
Financial Requirements
The estimated contract value is approximately INR 15,13,386. The financial bid should specify the percentage rate for service charges, which will be evaluated during the commercial stage.
| Cost Component | Details |
|---|---|
| Estimated Cost | INR 15,13,386 |
| Payment Terms | Monthly payments based on verified kilometers and hours |
| Bid Submission | Percentage rate of service charge or fixed rate |
Bidders must submit a security deposit (EMD) of the specified amount along with their bid, payable via UTR transaction slip. Payments for tender fee and EMD should be made as per the instructions, and receipts must be attached during bid submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
18-08-2026 13:00:00
Document Download End
01-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineering, Circle office, GETCO, Gondal
Bid Opening Authority
Superintending Engineering, Circle office, GETCO, Gondal
Address
Superintending Engineering, Circle office, GETCO, Gondal
Contact Details
Authority Records
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Documents 1
T 100-2026 Hiring of Vehicle for DE Civil Gondal Addl Vehicle.pdf
TENDER_DOCUMENT
Categories
8
Bidding Process
Process Timeline
01-09-2026 16:30
01-09-2026 17:00
Required Forms
Preliminary
Tender fee and EMD form Gondal
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of Quotation of new vehicle or RC book of Old Vehicle
RequiredScan Copy of insurance certificate of old Vehicle.
Scan Copy of old vehicle fitness certificate
Scan Copy of road(Contract carriage) permit of old vehicle.
SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month
Scan Copy of driving license of driver
RequiredScan Copy of active GST Registration
RequiredScan copy of PAN card.
RequiredScan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable
Scan Copy of power of attorney as the case may be.
Scan Copy of PF registration
RequiredScan copy of Tender fee payment slip with UTR Transaction number
RequiredScan copy of EMD payment slip with UTR Transaction number
RequiredScan copy of Appointment letter of driver if any.
RequiredScan copy of Petrol or Diesel rate bill.
RequiredScan copy of Schedule 1 to 8 On latter pad.
RequiredUNDERTAKING FOR PROVIDING OLD VEHICLE
Scan copy of Tender after Stamp and sign on each page.
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Must submit scanned copies of vehicle RC book, insurance, fitness certificate, road permit, PUC certificate, and driving license.
✓ Must provide Partnership deed or details of partners/directors if applicable.
✓ Must possess PF registration and tender fee & EMD payment slips with UTR transaction numbers.
✓ Old vehicle owners must submit undertaking for providing old vehicle.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Demonstrate ability to fulfill contract financial obligations |
| Experience | Prior experience in government vehicle contracts preferred |
| Documentation | Complete submission of all mandatory documents listed above |
| EMD & Tender Fee | Submission of payment slips with valid UTR numbers |
Important: Bidders must comply with all eligibility criteria to qualify for technical and financial evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified vehicle service providers to supply long chassis, air-conditioned jeeps (Mahindra Bolero or equivalent) for Gujarat Energy Transmission Corporation Limited (GETCO) in Gondal, Gujarat. The goal is to ensure reliable transportation for civil and operational activities over a two-year period, with specific requirements for vehicle capacity, condition, and operational hours.
What are the key eligibility criteria for bidders?
Bidders must submit all mandatory documents, including vehicle RC book, insurance, fitness, permit, PUC, driving license, GST registration, PAN, partnership details, PF registration, tender fee & EMD slips, and undertaking for old vehicle provision. They should demonstrate financial stability and experience in government vehicle contracts. All documents must be scanned and uploaded as per the specified list.
How is the bidding process structured and what are the important deadlines?
The process involves online bid submission, technical and financial evaluation, and contract award. Key dates include:
- Bid opening on 01-09-2026 at 4:30 PM.
- Bid submission deadline is 01-09-2026 at 4:00 PM.
- Evaluation will follow the scheduled dates, with notifications issued accordingly.
Bidders must ensure timely submission to avoid disqualification.
What technical specifications must the vehicles meet?
Vehicles must be long chassis, closed body, air-conditioned jeeps such as Mahindra Bolero or equivalent, capable of carrying minimum 6+1 persons. They should be well-maintained, registered, insured, and have valid fitness and permit certificates. The vehicles should support operation for 12 hours daily and up to 3000 km/month. Compliance with these specifications is mandatory for evaluation.
What is the estimated financial value of this tender?
The estimated contract value is approximately INR 15,13,386. Bidders are required to quote percentage rates or fixed rates for service charges during the financial bid stage. Payments will be made monthly based on verified kilometers and hours, with the security deposit (EMD) payable via UTR transaction. The financial proposal must align with the estimated budget to be considered.