Government Tender for Hiring Non-AC Closed Body Jeep (Diesel) for DGVCL Vyara Division
Progress
This government tender offers a unique opportunity for vehicle service providers to supply a Non-AC closed body jeep (Diesel) on a contract basis for Dakshin Gujarat Vij Company Ltd. (DGVCL) at Vyara Division. The project supports 24-hour power distribution operations in Tapi district, requiring reliable, well-maintained vehicles. The tender process involves multiple evaluation stages, including technical and financial assessments, with clear criteria to ensure transparency. Bidders must meet eligibility requirements, submit technical documents, and adhere to deadlines via the e-Procurement portal. The contract duration is 36 months, with an estimated value of Rs. 21,42,000. This opportunity is ideal for transport companies, vehicle leasing firms, and logistics providers targeting government contracts in the power and energy sector, seeking to expand their portfolio and contribute to infrastructure development.
Scope Of Work
The scope of work involves providing one Non-AC closed body jeep (Diesel) on a contract basis for DGVCL Ukai under Vyara Division. Key deliverables include:
- Supplying a fully operational, well-maintained diesel jeep with a closed body suitable for 24-hour service.
- Ensuring vehicle availability at Vyara Division office, DGVCL, Gujarat.
- Maintaining the vehicle as per specified standards throughout the contract period.
- Providing timely vehicle replacement or repairs as required.
The process involves:
- Submission of technical and financial bids via the e-Procurement portal.
- Technical evaluation based on technical documents and vehicle specifications.
- Commercial evaluation considering bid prices.
- Final selection based on evaluation scores.
The vehicle must meet the following specifications:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Non-AC Closed Body Jeep |
| Fuel Type | Diesel |
| Capacity | Suitable for 24-hour operation |
| Maintenance | Regular servicing and timely repairs |
Bidders must adhere to the terms and conditions specified in the tender documents, including submission deadlines and bid validity period of 120 days.
Technical Specifications
The vehicle must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Non-AC Closed Body Jeep |
| Fuel | Diesel |
| Seating Capacity | Minimum 4 passengers |
| Engine Power | Minimum 1500 cc |
| Maintenance | Regular servicing as per manufacturer standards |
| Certification | Valid RC, insurance, and pollution control certificate |
Procedures for technical compliance:
- Submit vehicle registration and insurance certificates.
- Provide maintenance history and service records.
- Ensure vehicle meets emission standards as per Gujarat state regulations.
Technical evaluation will verify the vehicle specifications against the above parameters to ensure compliance and suitability for government service.
Financial Requirements
The estimated cost for the entire contract period is Rs. 21,42,000, which includes vehicle leasing, maintenance, and operational expenses. The financial bid should detail the total cost and breakdown as per the tender format.
| Cost Component | Estimated Amount |
|---|---|
| Vehicle Rental | Rs. 18,00,000 |
| Maintenance & Repairs | Rs. 2,00,000 |
| Other Expenses | Rs. 1,42,000 |
Payment terms are as follows:
- 30% advance payment upon contract signing.
- Monthly payments based on submission of valid invoices.
- Final payment after completion of the contract period, subject to satisfactory vehicle performance.
Bidders must ensure their financial proposals are competitive and aligned with the tender guidelines to be considered for evaluation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
07-09-2026 17:00:00
Document Download End
22-09-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Bid Opening Authority
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Address
Vyara Division office, DGVCL, 66 KV COMPOUND, N.H. 6 DHULIYA ROAD, TA-VYARA, DIST-TAPI, PINCODE 394650
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
01 Tender Notice Ukai.pdf
TENDER_DOCUMENT
02 Technical Bid IC Jeep Ukai.pdf
TENDER_DOCUMENT
03 Price Bid Ukai.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
23-09-2026 10:00
23-09-2026 12:00
23-09-2026 15:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
Vehicle Hiring
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid registration and ownership documents for the vehicle.
✓ Must have experience in providing government vehicle services.
✓ Must have paid the tender fee of Rs. 1180 and submitted EMD proof.
✓ Must submit all required technical documents for pre-qualification, including vehicle registration, insurance, and maintenance records.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Financial Turnover | Not less than Rs. 10 lakh in the last 3 years |
| Experience | At least 2 years in vehicle leasing or government transport services |
| Technical Capability | Vehicle compliance with specified technical standards |
Critical eligibility points:
- Valid vehicle registration and insurance.
- Proof of tender fee and EMD submission.
- Technical documents demonstrating vehicle suitability and maintenance capacity.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified vehicle service providers to supply one Non-AC closed body jeep (Diesel) on a contract basis for Dakshin Gujarat Vij Company Ltd. (DGVCL) at Vyara Division. The vehicle will support 24-hour power distribution operations, ensuring reliable transportation for the department's staff and equipment. The project aims to enhance operational efficiency and ensure timely maintenance and service delivery in the Tapi district. Bidders must meet technical and financial criteria, submit their proposals via the e-Procurement portal, and adhere to specified deadlines. This opportunity is ideal for transport companies specializing in government vehicle leasing, logistics, and fleet management, seeking to expand their government sector portfolio with a focus on energy and power infrastructure projects.
Who is eligible to participate in this tender?
Eligible bidders must meet the following criteria:
- Possess valid vehicle registration, insurance, and pollution control certificates.
- Have experience in providing government vehicle services for at least 2 years.
- Submit the tender fee of Rs. 1180 and proof of EMD payment.
- Provide all technical documentation demonstrating vehicle compliance and maintenance capacity.
- Have a minimum annual turnover of Rs. 10 lakh in the last three years.
Important: Bidders must also have the necessary digital certificates for online submission and adhere to all terms specified in the tender documents to qualify for evaluation.
What are the key technical specifications for the vehicle?
The vehicle must conform to the following technical specifications:
- Vehicle Type: Non-AC Closed Body Jeep
- Fuel Type: Diesel
- Engine Capacity: Minimum 1500 cc
- Seating Capacity: At least 4 passengers
- Certification: Valid RC, insurance, and pollution certificates
- Maintenance: Regular servicing as per manufacturer standards
Technical compliance will be verified through submitted documents, including vehicle registration, insurance, and maintenance records. The vehicle must meet emission standards and be suitable for continuous 24-hour operation. Bidders should ensure their vehicles adhere to these specifications for successful technical evaluation.
What is the estimated budget for this tender?
The total estimated cost for providing the vehicle over the 36-month contract period is approximately Rs. 21,42,000. The budget breakdown includes vehicle rental, maintenance, and operational expenses. Bidders are required to submit detailed financial bids indicating the total cost and per-month charges, aligned with the tender format. Payment will be made in installments, with 30% advance upon contract signing and subsequent monthly payments based on invoice submissions. The financial proposal must be competitive and compliant with the guidelines to be considered during evaluation.
What is the procedure for submitting bids?
The bidding process involves three key stages:
- Preliminary: Upload tender fee and EMD proof by 16-09-2026, 17:00.
- Technical: Submit vehicle technical documents and compliance certificates.
- Commercial: Submit the financial bid after technical clearance.
Bidders must register on the e-Procurement portal, fill out all required forms, and upload scanned copies of documents before the deadline. The process is entirely online, and physical submissions are not accepted. Evaluation will be conducted based on the criteria outlined, with results announced after each stage. It is crucial to adhere strictly to deadlines and submission formats to ensure eligibility.